Office Manager
4 days ago
We are seeking a dynamic and organized Office Manager to join our residential real estate brokerage. The ideal candidate will be a highly motivated professional who thrives in a fast-paced environment and has a passion for supporting the smooth operation of a real estate office. This individual will oversee day-to-day administrative tasks, ensure compliance with industry regulations, and support agents in achieving success.
Key Responsibilities:
- Office Operations:
- Manage daily office activities, including scheduling, supply inventory, and maintenance of office equipment.
- Serve as the main point of contact for office-related inquiries and communication.
- Maintain a clean, organized, and professional office environment.
- Agent Support:
- Assist agents with listing coordination, transaction management, and marketing materials.
- Provide training and onboarding support for new agents.
- Help troubleshoot technology issues and ensure agents have the resources they need to perform their duties.
- Compliance and Records Management:
- Ensure compliance with state and local real estate regulations and licensing requirements.
- Maintain and update files for transactions, contracts, and office records in accordance with legal requirements.
- Financial and Administrative Tasks:
- Process invoices, manage office budgets, and prepare expense reports.
- Track commission payments and assist with payroll administration as needed.
- Technology and Systems Management:
- Oversee and manage office software and tools, including CRM systems, MLS platforms, and marketing software.
- Train staff and agents on new technology and ensure efficient system usage.
- Event and Marketing Coordination:
- Plan and organize meetings, training sessions, and team-building activities.
- Assist in coordinating client appreciation events and open house preparations.
Qualifications:
- Proven experience in office management, preferably within the real estate industry.
- Strong organizational and multitasking skills, with an eye for detail.
- Proficiency in marketing strategy and related software.
- Proficiency in office software, including Microsoft Office Suite, Google Workspace, and CRM platforms.
- Excellent communication and interpersonal skills.
- Ability to work independently and take initiative to solve problems.
- Knowledge of real estate laws, licensing, and compliance regulations is a bonus.
Education and Experience:
- 3+ years of administrative or office management experience, with a focus on real estate or related fields.
Compensation:
Benefits package, including health insurance, paid time off, and professional development opportunities.
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