IP Legal Secretary

1 month ago

Stamford, United States Catapult Staffing Full time

Legal Secretary

Intellectual Property Department

Location - Onsite

This is a contract role with full-time hours.

About Our Client

Our client is an established mid-sized law firm that has been providing top-tier legal services for over 50 years. With offices across multiple states, they offer a broad range of practice areas with particular expertise in intellectual property law. The firm prides itself on delivering exceptional client service while maintaining a collaborative and innovative environment for its employees.

Job Description

The Legal Secretary will play a vital role in supporting the patent attorneys in the Intellectual Property department. This multifaceted position involves administrative tasks, document preparation, docketing, and patent prosecution assistance. The ideal candidate thrives in a fast-paced environment, has excellent attention to detail, and enjoys working both independently and as part of a team.

The Legal Secretary will work closely with patent attorneys and paralegals to ensure all patent matters are handled accurately and deadlines are met. This position offers an exciting opportunity to gain invaluable experience in the intellectual property field while contributing to the firm's continued success.

Duties and Responsibilities

Provide comprehensive administrative support to patent attorneys

Prepare and file various patent applications and documents via IPDAS

Draft legal documents such as declarations, assignments, and responses

Download foreign patents and publications for information disclosure statements

Maintain dockets and monitor deadlines for domestic and international filings

Electronic filing with the USPTO through their online system

Manage case files, open new matters, and request conflicts clearance

Assist with additional duties and projects as assigned

Required Experience/Skills

Bachelor's degree or paralegal certificate

Minimum 3 years of patent prosecution experience

Proficiency in document management databases (FileSite/DeskSite)

Familiarity with docketing databases (CPI, EFS, or IPDAS)

Advanced skills in Microsoft Office Suite

Excellent written and verbal communication abilities

Strong organizational skills with keen attention to detail

Nice-to-Haves

Experience with trademark prosecution

Interest or background in science/technology fields

Exposure to a law firm environment

Education

Bachelor's degree or paralegal certificate required.Apply today to join our dynamic team

Legal Secretary | Patent Prosecution | Intellectual Property | Document Management | Docketing

  • IP Legal Secretary

    3 months ago

    Stamford, United States Sound Search Solutions, LLC Full time

    Job DescriptionJob DescriptionIP Legal Secretary wanted for temporary position for 2 month duration in Stamford, CT. This is a full-time temporary (2 month) position that's on-site. Hours are 9am-5pm M-F. Hourly pay is negotiable based on experience. The IP Legal Secretary is responsible for all aspects of practice-specific administrative support of...

  • Legal Executive Assistant/Secretary

    1 week ago

    Stamford, United States kay search group Full time $70,000 - $80,000

    Job DescriptionJob DescriptionPosition: Legal Executive Assistant/Secretary (National Law Firm)Location: Stamford, CTComp Package: Base to $80K, Paid Overtime, Bonus; Full Benefits; 401K, etc.Responsibilities for Legal Executive Assistant/Secretary:Provide gatekeeping, administrative and document support to attorneysAssist attorneys with overseeing and...

  • Legal Executive Assistant/Secretary

    1 month ago

    Stamford, United States kay search group Full time

    Position: Legal Executive Assistant/Secretary (National Law Firm) Location: Stamford, CT Comp Package: Base to $80K, Paid Overtime, Bonus; Full Benefits; 401K, etc. Responsibilities for Legal Executive Assistant/Secretary: Provide gatekeeping, administrative and document support to attorneys Assist attorneys with overseeing and facilitating the day-to-day...

  • Legal Executive Assistant/Secretary

    2 months ago

    Stamford, United States kay search group Full time

    Job DescriptionJob DescriptionPosition: Legal Executive Assistant/Secretary (National Law Firm)Location: Stamford, CTComp Package: Base to $80K, Paid Overtime, Bonus; Full Benefits; 401K, etc.Responsibilities for Legal Executive Assistant/Secretary:Provide gatekeeping, administrative and document support to attorneysAssist attorneys with overseeing and...

  • Legal Executive Assistant/Secretary

    3 months ago

    Stamford, United States kay search group Full time

    Job DescriptionJob DescriptionPosition: Legal Executive Assistant/Secretary (National Law Firm)Location: Stamford, CTComp Package: Base to $70K, Paid Overtime, Bonus; Full Benefits; 401K, etc.Responsibilities for Legal Executive Assistant/Secretary:Provide gatekeeping, administrative and document support to attorneysAssist attorneys with overseeing and...

  • Legal Administrative Coordinator

    2 weeks ago

    Stamford, Connecticut, United States kay search group Full time

    Position: Legal Administrative Coordinator (National Law Firm)Location: Stamford, CTCompensation Package: Base salary up to $80K, Paid Overtime, Bonus; Comprehensive Benefits; 401K, etc.Key Responsibilities for Legal Administrative Coordinator:• Provide essential administrative and document management support to legal professionals• Assist attorneys in...

  • Legal Administrative Assistant

    5 days ago

    Stamford, United States Wiggin and Dana LLP Full time

    Wiggin and Dana is looking for a Legal Administrative Assistant to support busy lawyers in our Stamford, CT location. The ideal candidate works well under pressure, is able to prioritize assignments, multitask, have fantastic organizational skills, good IT skills and have meticulous attention to detail. Successful candidates are intuitive and excellent...

  • Legal Administrative Assistant/Paralegal

    3 months ago

    Stamford, United States Kay Search Group Full time

    Position: Legal Administrative Assistant/ParalegalLocation: Stamford, CTComp Package: Base salary up to $70K, Paid Overtime, Bonus, Full Benefits, 401K+, etc.Responsibilities for Legal Administrative Assistant/Paralegal:Provide gate keeping, administrative and document support to attorneysAssist attorneys with overseeing and facilitating the day-to-day...

  • Legal Administrative Assistant/Paralegal

    2 months ago

    Stamford, United States Kay Search Group Full time

    Position: Legal Administrative Assistant/ParalegalLocation: Stamford, CTComp Package: Base salary up to $80K, Paid Overtime, Bonus, Full Benefits, 401K+, etc.Responsibilities for Legal Administrative Assistant/Paralegal:Provide gate keeping, administrative and document support to attorneysAssist attorneys with overseeing and facilitating the day-to-day...

  • Corporate Legal Assistant

    1 month ago

    Stamford, United States Robert Half Full time

    Our client is a premier top 250 national law firm with international reach. They are seeking to add a Corporate Legal Assistant to their team in Stamford, CT.The Legal Assistant is responsible for managing, producing and processing administrative and client-specific information in a manner that ensures that the firm successfully meets its business and client...

  • Corporate Legal Assistant

    1 month ago

    Stamford, United States Robert Half Full time

    Our client is a premier top 250 national law firm with international reach. They are seeking to add a Corporate Legal Assistant to their team in Stamford, CT.The Legal Assistant is responsible for managing, producing and processing administrative and client-specific information in a manner that ensures that the firm successfully meets its business and client...

  • Law Firm Administrative Specialist

    2 weeks ago

    Stamford, Connecticut, United States The Phoenix Group Full time

    The Phoenix Group is currently looking for a dedicated Legal Secretary to enhance our operations.Key Responsibilities:Preparing, editing, and finalizing legal documents and correspondence.Overseeing the time tracking of legal professionals, working closely with the Billing Coordinator to create, adjust, and send out client invoices.Facilitating client...

  • Paralegal

    1 month ago

    Stamford, United States WWE Corporation Full time

    Responsibilities: Directly support the Vice President, Business & Legal Affairs Prepare documents, assist in drafting and editing (redlining) agreements and related documents, and ensure that issues are escalated; Act as the point of contact for agreements and contract status updates and provide ad hoc support to business clients (e.g., rights management...

  • Paralegal

    1 month ago

    Stamford, Connecticut, United States WWE Corporation Full time

    Responsibilities:Directly support the Vice President, Business & Legal AffairsPrepare documents, assist in drafting and editing (redlining) agreements and related documents, and ensure that issues are escalated;Act as the point of contact for agreements and contract status updates and provide ad hoc support to business clients (e.g., rights management...

  • Field Technician

    4 weeks ago

    Stamford, United States Honest Networks Full time

    Job DescriptionJob DescriptionAbout Honest Networks, Inc.:Honest Networks is dedicated to delivering high-quality and affordable internet service as a catalyst for community growth, fostering learning, creativity, and enjoyment. We are a rapidly expanding, venture-backed internet service provider headquartered in Manhattan. We focus on offering gigabit...

  • Retail Operations Compliance Specialist

    2 weeks ago

    Stamford, United States Design Within Reach Full time

    **Retail Operations Compliance Specialist** at Design Within Reach Stamford, CT Herman Miller Retail is looking for a Retail Operations Compliance Specialist to join the Retail Operations Team. The position will be responsible for creating, leading and managing the Operational compliance process, projects and deliverables for Herman Miller, Design within...

  • Retail Product Knowledge and Training Specialist

    3 months ago

    Stamford, United States Design Within Reach Full time

    **Retail Product Knowledge and Training Specialist** at Design Within Reach Stamford, CT Herman Miller Retail is looking for a Retail Product Knowledge and Training Specialist to join the Retail Operations Team. The position will be responsible for leading and managing development of Product Knowledge and Training projects and deliverables for Herman Miller,...

  • Director of Customer Experience

    3 months ago

    Stamford, United States Design Within Reach Full time

    **Director of Customer Experience - Design Within Reach and HAY** at Design Within Reach Stamford, CT In this role, youll be responsible for defining, creating, and continually developing a best-in-class omni-channel customer experience across our portfolio of retail brands, including Design Within Reach and HAY. Everything you do emanates from a customer...

  • Customer Experience Specialist

    4 weeks ago

    Stamford, United States Design Within Reach Full time

    **Customer Experience Specialist** at Design Within Reach Remote Design Within Reach is hiring a Customer Experience Specialist to join our Customer Experience team. As a Customer Experience Specialist, you'll assist with all client services operations and provide support to the Customer Experience team. This role reports to the Customer Experience Manager....

  • Director, Retail Store Operations

    2 weeks ago

    Stamford, United States Design Within Reach Full time

    **Director, Retail Store Operations** at Design Within Reach Stamford, CT The Director, Retail Operations is responsible for developing a long-term strategy to enhance the operational procedures and performance at the store while managing the day to day execution of operations initiatives and share best practices within the network. In partnership with the...