HR Specialist/Office Manager

3 weeks ago

North Palm Beach, United States CareerSource Palm Beach County Full time

About Us:

We are a private boutique construction firm is based on shared core values. Through hands-on executive leadership and project involvement, team satisfaction, and structured corporate systems, we continue to offer the Florida construction market a personalized approach that focuses on overall customer satisfaction.

Job Summary:

We are seeking a highly organized and proactive individual to join our organization as a Human Resources Specialist / Office Manager. As the HR Specialist / Office Manager, you will provide comprehensive administrative support to the Human Resources department and executive leadership. You will play a crucial role in facilitating effective communication, managing schedules, and assisting in various HR initiatives. The ideal candidate is detail-oriented, possesses excellent communication skills, and can handle sensitive and confidential information with utmost discretion.

Responsibilities:

Executive Support:

Manage the calendar, appointments, and travel arrangements for HR executives.

Coordinate and prioritize meetings, conference calls, and appointments, ensuring all necessary materials and resources are prepared in advance.

Act as the primary point of contact for internal and external stakeholders, maintaining professionalism and confidentiality at all times.

Administrative Support:

Prepare and edit correspondence, reports, and presentations, ensuring accuracy and adherence to company guidelines.

Maintain confidential employee records, including personnel files, performance evaluations, and disciplinary documentation.

Assist in the creation and distribution of HR-related communications, such as memos, policies, and announcements.

Coordinate HR department meetings, record minutes, and follow up on action items.

Recruitment and Onboarding:

Support the recruitment process by posting job advertisements, scheduling interviews, and conducting background checks.

Coordinate new employee onboarding, including preparing offer letters, organizing orientation sessions, and ensuring all necessary paperwork is completed.

Assist in maintaining the applicant tracking system and updating HR databases with relevant candidate information.

Employee Relations:

Assist in managing employee recognition programs, events, and initiatives to foster a positive work environment.

Respond to employee inquiries regarding HR policies, benefits, and general HR-related questions.

Collaborate with HR team members to address employee concerns and escalate complex issues when necessary.

Perform payroll entries and will be point of contact for Oasis & Paychex.

HR Project Support:

Provide administrative support for various HR projects, such as performance management, talent development, and employee engagement initiatives.

Assist in organizing training programs, workshops, and events related to HR and professional development.

Conduct research, compile data, and assist in the preparation of HR reports and presentations.

Requirements:

Bachelor's degree in Human Resources, Business Administration, or a related field preferred (or equivalent experience with a minimum of a HS Diploma).

Proven experience as an executive assistant or in a similar administrative role, preferably in a Human Resources department preferred.

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Strong written and verbal communication skills, with exceptional attention to detail.

Proficient in MS Office Suite (Word, Excel, PowerPoint) and experience with HRIS and applicant tracking systems. Familiarity with Procore a plus.

Knowledge of HR policies, practices, and employment laws.

Ability to handle confidential and sensitive information with discretion.

Exceptional interpersonal skills and the ability to maintain a professional demeanor in a fast-paced environment.

Construction industry, understanding a plus.

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