HR Operations Manager

2 weeks ago


St Paul, United States Art and Science Academy Full time

Job Title:

HR/Operations Manager

Reports to:

Executive Director

Status:

Exempt, Salaried 12 Month Position

Job Description for: HR/Operations Manager

Summary:

Art and Science Academy (ASA) is a 9-year old charter school district with an enrollment of approximately 330 students in grades K-8, and is located in Isanti, MN. ASA is dedicated to providing a quality education in a small-school environment utilizing arts and science integrated instruction.

This position is responsible for directing and coordinating the administrative services in both schools and will manage a variety of essential administrative, human resources, and bookkeeping tasks.

Human Resource Essential Functions 50%

Skyward Administrator: Assign employee access and security

STAR and all personnel reports:

Enter all new staff into MDE system for MDE compliance

Licensure Reporting on all teachers

Filing of Variances

Filing of Waivers

Fall and Spring submissions to MDE

Provide personnel policy and procedure guidance to employees and management.

Maintain up-to-date knowledge of federal and state employment law and compliance requirements.

Administer benefits:

Ensure employee setup, and coordinate open enrollments, changes, and training for employee benefits programs.

Balance general ledger accounts

Manage leave programs:

Worker’s compensation

FMLA

ADA

Pregnancy

Employee Safe and Sick Time (ESST)

Manage and process payroll

Performs tasks to establish and maintain employee/payroll records.

Entering and auditing timekeeping records for compliance with established standards

Create and distribute internal communications regarding status changes, benefits, or company policies.

Manage internal employee website for human resources

Facilitate hiring process:

Job Description

Job Posting

Interview questions

Hiring process

Background checks

Payroll/timekeeping setup

New employee on-boarding and orientation.

Monitor employee morale and company culture.

Collaborate with admin team and develop effective recruitment strategies.

Process complaints regarding sexual harassment, discrimination, or other instances of workplace harassment and assist in any necessary investigations and disciplinary actions.

Maintain employee personnel records, including employment contracts.

Conduct exit interviews and recommend corrective action if necessary.

Bookkeeping Essential Functions 35%

Accepts, collects and processes payments for school fundraisers, activity tickets, preschool and community education payments, or other monetary collections related to the school.

Accounts Payable and Purchasing:

Facilitate the accounts payable process, including general ledger and bank reconciliations.

Credit card oversight including ensuring receipts

Place school orders for office and meeting supplies, and other school-related items as requested.

BKDV and audit support

Contract (Vendors)Oversight and Maintenance with Director

Supervision Essential Functions 10%

Supervise, mentor, train, and coach office staff and delegate assignments to ensure maximum productivity.

Performance management, including evaluations.

Other duties as assigned 5%

Other duties as they arise in the normal course of business

Education and Experience Requirements

Bachelor’s degree in human resources, business administration, or a related field, or equivalent combination of education and related experience.

3-5 years human resources experience

Experience with HRMS/HRIS systems

Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook) and/or Google Suite

PHR or SPHR certification preferred

Qualifications and Skills

Demonstrated knowledge of the human resources field

Understanding of state and federal employment regulations

Awareness of OSHA regulations and compliance

Understanding of personnel and compliance records management

Basic bookkeeping skills

Strong analytical and problem solving skills

Excellent written, verbal, and interpersonal communication abilities

Ability to maintain confidentiality

Flexibility in working hours

Must be detail oriented

Must have the ability to multitask and prioritize job duties

Ability to sit and stand for long periods of time and lift up to 30 pounds.

Ability to pass a criminal background check

The employer reserves the right to assign the employee additional tasks and responsibilities as needed.

INTERESTED CANDIDATES SHOULD SEND A RESUME, COVER LETTER AND THREE REFERENCE LETTERS TO ROBERTA.PROVOST@ARTANDSCIENCEACADEMY.K12.MN.US.

Posting closes 5-5-24 or when filled.

Art & Science Academy is an Equal Opportunity Employer

www.artandscienceacademy.k12.mn.us

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

Dental insurance

Health insurance

Vision insurance

Schedule:

8 hour shift

Ability to Relocate:

Isanti, MN: Relocate before starting work (Required)

Work Location: In person

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