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Sheriff Services Coordinator

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McMinnville, United States Yamhill County Full time

SHERIFF SERVICES COORDINATOR (Internal Posting Only) GENERAL STATEMENT OF DUTIES : Responsible for managing grant for diversion program funds awarded. Track and report data required by the grant assuring the program follows statewide data collection system requirements. Providing notification of individuals engaged in the diversion program to the responsible entities. Attend all meetings and webinars held by grant management during the duration of grant. Maintain confidentiality and accurate records. Participates in program planning and development. Assists with quality assurance activities. Maintains client records related to program. Performs other necessary administrative tasks and related work as required by the Undersheriff or designee. SUPERVISION RECEIVED : Works under the management of the Undersheriff and day-to-day supervision of the Support Services Supervisor, who will review work for conformance to established policies and procedures. SUPERVISION EXERCISED : Supervision is not a typical function of this classification. DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON ASSIGNMENT, THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES: Coordinate and facilitate meetings and communications with all program partners, providing up-to-date notifications on individuals engaged in the program. Serves as a link between Criminal Justice Commission, law enforcement, HHS/BHS, and District Attorney’s Office. Maintains individual records, prepares necessary reports and summaries of engagement of progress according to established standards. Prepares statistics and other administrative reports as required and enters information into database for tracking and reporting. Assist with program development including ongoing evaluation of the effectiveness of day-to-day operations. Track criminal arrests pre-discharge and submit collected data/enrollments to criminal justice partners. Manage grant funds. Enters and retrieves data from a variety of sources including local, state, and federal organizations such as Oregon Law Enforcement Data System (LEDS), National Crime Information System (NCIC), etc. Performs detailed filing and record-keeping duties utilizing several systems. Conducts file and record searches, indexes, and cross-indexes records. May provide orientation and training to newly assigned personnel on program responsibility of this position. Performs other related job functions as required. KNOWLEDGE OF: Professional office procedures and practices including records maintenance, spelling, grammar, punctuation, bookkeeping, accounting, and telephone etiquette. Proper operation of standard office equipment including data entry equipment, computers, and related software applications. Laws and regulations related to record processing. Law enforcement terminology, practices, methods, and procedures. SKILL IN: Establishing and maintaining effective working relationships with individuals from diverse backgrounds. Providing courteous and efficient customer service. Performing multiple duties simultaneously, professionally, and accurately under strict timelines and stressful conditions. Highly efficient and accurate in data entry and extraction. Working independently in a collaborative team environment. ABILITY TO: Work with confidential and sensitive information in a professional manner. Learn, correctly interpret, and apply the policies and procedures of a law enforcement agency. Apply federal, state, and local laws, rules, regulations, policies, and timelines. Learn and apply computer software applications pertinent to functions of position. Earn and/or maintain required clearance/certification (e.g., LEDS, CJIS, etc.). Maintain trustworthiness through integrity, truthfulness, consistency, and honesty. Attend work as scheduled and/or required. Interact with occasional disruptive citizens and effectively provide professional service. Establish and maintain effective working relationships with employees, contractors, other agencies, public officials, the public, and private officials. Communicate both orally and in writing in a manner appropriate for the situation. MINIMUM EXPERIENCE AND TRAINING: Associate of Arts and four (4) years of full-time general office experience with a law enforcement agency, including public/customer service are required. Any satisfactory equivalent combination of training and/or experience which provides the required knowledge, skills, and abilities is qualifying. MANDATORY REQUIREMENTS : Must obtain LEDS certification within 3 months of hire. Ability to secure and maintain a driver’s license valid in the state of Oregon. May be required to drive a County vehicle in the performance of duties. Employees authorized to operate a private vehicle on County business are required to carry a valid driver’s license and liability insurance minimums as outlined in ORS 806.070. Will be subject to successful completion of a personal background check including, but not limited to, criminal, civil, driving, military, educational, and employment history. This position carries an 18-month probationary period. WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY: The incumbent typically works in an office environment or institutional environment, depending on assignment location. Uses a two-way radio, computer, telephone, and other office equipment as needed to perform duties. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to stand or sit for long periods of time, requires mobility to reach and manipulate objects, tools, or controls, use repetitive hand motion, handle, feel, talk, and hear. Frequently required to walk, bend, and lift up to 20 pounds. Contact with the public in office environments may risk exposure to irrational/hostile behavior, communicable/contagious diseases, or contact with domestic animals. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change. The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently. #J-18808-Ljbffr