Office Manager
3 weeks ago
Position Summary: Reporting to the Director of Finance, the Office Manager is responsible for organizing and coordinating front office administration and procedures to ensure organizational effectiveness, efficiency, and safety. The Office Manager will independently perform a wide range of administrative tasks supporting operations, facilities, human resources, and information technology. The ideal candidate is a well-organized individual, an initiative-taker, comfortable with performing tasks with minimal supervision, and flexible to adapt to ever-changing priorities. This is a full-time position working in the Philadelphia office. Essential Duties and Responsibilities: Front office management to ensure a welcoming, professional, and safe environment for clients, vendors, consultants, and staff members encompassing: Answer and redirect incoming calls, scribe messages, and manage emails, faxes, and mail distribution. Provide first-line support for clients, answering basic questions, and redirecting complex questions to the appropriate staff member. Maintain current and organized program literature in the reception waiting area. Organize backup coverage as required. Manage building facilities and security operations, ensuring compliance with city codes, which involves: Conduct regular checks of the facility and its surroundings for adherence to compliance, safety, and security protocols. Manage relationships with vendors for contracted services and minor repairs (under $500), such as janitorial services, HVAC, elevator, pest control, snow removal, electrical, and plumbing. Collaborate with the local fire department to conduct fire safety drills. Verify the proper functioning of the security system. Ensure the smooth and efficient of office operations, including: Address minor technological and office equipment problems and liaise with vendors or consultants for more intricate issues when necessary. This encompasses troubleshooting computer and equipment malfunctions, handling email/network/phone outages, and ensuring security protocols are met. Administer technology resources, coordinating software and hardware deployment in collaboration with an external IT consultant. This involves tasks such as installing software and equipment, maintaining, and securing servers, and providing staff training. Support the Director in researching, planning, and procuring capital expenditures. This includes items like telephone and computer systems, as well as office equipment. Manage the daily operations and upkeep of the computer lab, resource center and incubator. Analyze and identify continuous improvement opportunities/solutions to optimize the efficiency of daily office operations. Manage HR administrative tasks, which include posting job listings on both internal and external job boards, screening resumes, conducting initial phone interviews, coordinating interview schedules, and conducting background checks and reference verifications. Additional activities include: Create comprehensive onboarding schedules for new hires, conduct engaging orientation sessions, and conduct thoughtful exit interviews for departing employees. Maintain organized employee files, ensuring all relevant documentation is accurately filed and up-to-date. Oversee the distribution of paychecks, ensuring timely and accurate delivery. Contribute to building a positive work culture by organizing special activities, such as formally recognizing employees' birthdays and work anniversaries. Perform other duties as assigned Required Knowledge, Experience, and Skills 2 years of experience managing day-to-day office operations in a professional environment, preferably in a small or non-profit organization. College degree preferred. Experience with establishing and managing vendor relationships. Experience working independently and demonstrated excellence at follow-through. Demonstrated experience in Human Resources support is a valuable asset. Advanced computer skills, including MS Office and database systems. Excellent verbal and written and communication skills. Ability to pivot quickly to address ever-changing priorities. Strong analytical and problem-solving skills. Experience in troubleshooting computer and office equipment problems is preferred. Excellent prioritization, organization planning, and time management skills.
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Office Manager
3 weeks ago
Elkins Park, United States Women's Opportunities Resource Center Full timePosition Summary: Reporting to the Director of Finance, the Office Manager is responsible for organizing and coordinating front office administration and procedures to ensure organizational effectiveness, efficiency, and safety. The Office Manager will independently perform a wide range of administrative tasks supporting operations, facilities, human...
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Office Manager
3 weeks ago
Elkins Park, United States Dunwoody Country Club Full timeDunwoody Country Club is looking for an individual who believes in quality work and attention to detail to Help us build a strong future for our Club. The Office Manager is responsible for several duties pertaining to the daily operational functions at the Club and providing assistance to the senior staff at the Club. Responsibilities to include: Accounts...
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Office Manager-Surgery Center OutPatient.
3 days ago
Elkins Park, United States FRESENIUS MEDICAL CENTER Full timePOSITION FEATURES: Prior experience in healthcare mandatory. Prior management experience mandatory. PURPOSE AND SCOPE: This position will be responsible for the organization and coordination of the applicable Business Center office procedures and resources to facilitate organizational effectiveness and efficiency including, but not limited to, overseeing the...
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Office Manager-Surgery Center OutPatient.
5 days ago
Elkins Park, United States FRESENIUS MEDICAL CENTER Full timePOSITION FEATURES: Prior experience in healthcare mandatory. Prior management experience mandatory. PURPOSE AND SCOPE: This position will be responsible for the organization and coordination of the applicable Business Center office procedures and resources to facilitate organizational effectiveness and efficiency including, but not limited to, overseeing the...
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Office Assistant
3 weeks ago
Elkins Park, United States Restorer Home Health Services Llc Full timeBenefits/Perks Careers Advancement Job Summary We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling trainings, collecting timesheets, and maintaining office equipment. The...
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Office Specialist
4 weeks ago
Elkins Park, United States Perpay - Career's Page Full timeAbout Perpay:We're a financial startup dedicated to building simple and inclusive financial products that help our members create healthy habits and achieve economic stability.Our team is passionate about making a positive impact, and we're looking for an Office Specialist to join us in Center City, Philadelphia.This role will oversee various administrative...
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Office Specialist
3 weeks ago
Elkins Park, United States Perpay - Career's Page Full timeAbout Us: We believe everyone deserves a chance to improve their financial future. We're dedicated to building simple and inclusive financial products that help our members create healthy habits and achieve economic stability. Some things we're excited about: $500 million in spending power used by our members Increasing members' credit by 36 points (on...
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Office Specialist
3 weeks ago
Elkins Park, United States Perpay - Career's Page Full timeAbout Us: We believe everyone deserves a chance to improve their financial future. We're dedicated to building simple and inclusive financial products that help our members create healthy habits and achieve economic stability. Some things we're excited about: $500 million in spending power used by our members Increasing members' credit by 36 points (on...
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Chief Financial Officer
2 weeks ago
Elkins Park, United States Atlantic Group Full timeA dynamic global startup is actively seeking a Chief Financial Officer (CFO). Backed by A PE firm. You must live in the Mid Atlantic area. Philadelphia, New Jersey, Delaware, and New York. What You Need to Bring to the Table Experience with PE-Backed Compan ies: Proven ability to navigate private equity environments effectively. Infrastructure and Team Build...
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OFFICE MANAGER I
3 weeks ago
Elkins Park, United States Temple Health Full timeOversees day-to-day operations of a Physician Practice consisting of 1 or more office sites (locations). Ensures that the scheduling, patient registration/reception, clinical care, and patient check-out/discharge processes are completed in a professional manner in accordance with established protocol. Oversees practice operations, including employee...
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OFFICE MANAGER I
2 weeks ago
Elkins Park, United States Temple Health Full timeOversees day-to-day operations of a Physician Practice consisting of 1 or more office sites (locations). Ensures that the scheduling, patient registration/reception, clinical care, and patient check-out/discharge processes are completed in a professional manner in accordance with established protocol. Oversees practice operations, including employee...
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Dental Office Coordinator
1 month ago
Elkins Park, United States The Smilist Full timeJob OverviewThe Smilist Dental is seeking a highly skilled and experienced Dental Front Desk Receptionist to join its team. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our dental practice.Key Responsibilities:Manage front desk operations, including answering phones,...
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Orthodontic Office Support Specialist
3 weeks ago
Elkins Park, United States Springfield Orthodontics Full timeWe are seeking a highly organized and detail-oriented Office Assistant to join our team at Springfield Orthodontics. As an integral part of our practice, you will provide exceptional support to our dentists and help deliver quality oral health care to children, teens, and adults.Key Responsibilities:Prepare treatment rooms for procedures and ensure a clean...
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Office Assistant
3 weeks ago
Elkins Park, United States Lexitas Legal Full timeOffice Assistant / Production Specialist 4940 Disston St, Philadelphia, PA 19135, USA Req 178 Wednesday, October 9, 2024 SUMMARY: The Office Assistant / Production Specialist is responsible for preparing medical, billing and other business records for use in civil litigation. This process includes but is not limited to quality control, electronic document...
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Office Assistant
3 weeks ago
Elkins Park, United States Lexitas Full timeSUMMARY: The Office Assistant / Production Specialist is responsible for preparing medical, billing and other business records for use in civil litigation. This process includes but is not limited to quality control, electronic document processing, organization and tabbing of hospital records, scanning and archiving records, printing and binding records....
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Sales Manager
2 weeks ago
Elkins Park, United States Promo Builder LLC Full timePromo Builder, LLC is looking for a Sales Manager to join our team in PA office. The Sales Manager is responsible for setting the goals of the department, understanding the importance of building and maintaining relationships, overseeing the budget, motivating the team, and projecting an environment of continuous learning. The ideal candidate will provide...
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Sales Manager
2 weeks ago
Elkins Park, United States Promo Builder LLC Full timePromo Builder, LLC is looking for a Sales Manager to join our team in PA office. The Sales Manager is responsible for setting the goals of the department, understanding the importance of building and maintaining relationships, overseeing the budget, motivating the team, and projecting an environment of continuous learning. The ideal candidate will provide...
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Account Manager
4 days ago
Elkins Park, United States Conduit Search Group Full timeConduit Search has been retained by a well established Philadelphia area firm in their search for a career driven Account Manager to join their team. Company & Role Information: Area leader in corporate furnishing and interior design Stable - 35 years in business Beautiful office and supportive culture Base salary plus commission Career growth Benefits -...
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Account Manager
2 weeks ago
Elkins Park, United States Dealmed Medical Supplies Full timeDealmed is the fastest-growing medical supply manufacturer and distributor in the US. As we expand our reach into new markets, we are looking for additional talent to complement our growing team of professionals. We are hiring a motivated and enthusiastic Account Manager to grow market share throughout our Philadelphia and National markets....
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Manager, Internal Audit
5 days ago
Elkins Park, United States Clarivate Analytics Full timeReference : JREQ129303 We are looking for an IT Internal Audit Manager to join our internal audit team at Clarivate Collaborating on a global scale, you will perform internal audits related to IT security, ISO compliance, IT operations, and SOX ITGC to mitigate risk and add value. We are seeking a critical thinker with the ability to analyze data,...
