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Coordinator II, Service Payables, Accounting Operations

4 months ago

Henrico, United States CarMax Full time

8901 - Corp Office West Crk - 12800 Tuckahoe Creek Parkway, Richmond, Virginia, 23238

CarMax, the way your career should be
ABOUT THIS JOB:

The Service Payables Coordinator II is responsible for ensuring timely and accurate payments of parts purchases or sublet work for vehicles at our stores. The accounting team operates in a collaborative environment with uncompromising integrity and accountability, all while supporting company growth through collective expertise, cross-functional partnerships and a mindset focused around continuous improvement. You will share our passion for helping customers by being empowered to make a difference.

ESSENTIAL RESPONSIBILITIES

  • Research and complete general ledger open item reconciliation, vendor statement reconciliation to include the review of sub-systems, accounting, banking systems and reporting in order to find resolutions.
  • Provide customer service support to internal and external customers; assist with payment updates and issue resolution.
  • On-boarding and stabilizing new processes, process documentation, associate development, standard work, training manuals and completing special projects as needed.
  • Process invoices for payment; both related to parts and sublet; review supporting documents and approvals against the payment request and/or receiving; review control group registers (data entered/interfaced into PeopleSoft Payables).
  • Perform basic accounting functions including keying, matching, and correcting vouchers in PeopleSoft, issuing payment cancellations, researching and resolving debit balance collections, and preparing general ledger journal vouchers monthly.
QUALIFICATIONS AND REQUIREMENTS:
  • Minimum of 3+ years of business experience, including 1+ years of accounting, finance or related experience (i.e. bookkeeping, cash management, office management) required or a related business degree
  • Intermediate level of Microsoft Excel required (i.e. Filtering, VLookups, Subtotals, Shortcuts); basic level of MS Access preferred
  • High school diploma or equivalent
  • Ability to embrace change
  • Ability to pay attention to details and make few errors
  • Ability to maintain high energy and stay productive
  • Ability to take initiative and work independently
  • Ability to seeks win-win solutions to customer issues
  • Ability to partner with others to best serve the customer
  • Ability to prioritize customer service over non-customer tasks
  • Ability to contribute to team goals
  • Ability to cooperate and work well with others
  • Ability to resolve conflict in a positive manner
  • Ability to recommend changes to processes for improvement
  • Ability to step in to help as needed
  • Ability to communicate in a clear and open manner through verbal, written, and non-verbal methods
  • Ability to comprehend and apply basic mathematics
  • Ability to think logically and uses available resources to make good decisions


About CarMax

CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide.

Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For®.

CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.