Organizational Operations Specialist
1 month ago
Check out this NEW Opportunity with Axient:
Axient is looking for a Senior Organization Operations Specialist to join our team supporting the SiAW program in the Armament Directorates Stand-In Strike Division at Eglin AFB (AFLCMC/EBI).
Apply today
What you will do...:- Schedule staff meetings.
- Update and review recall roster, newcomer briefings, and organization charts.
- Schedule and maintain conference rooms.
- Accept, assign, and close out taskers.
- Provide operational and administrative support to include but is not necessarily limited to researching/compiling information pertaining to certain projects/topics and preparing appropriately-coordinated written communications.
- Assist leadership by providing a list of all issues of interest and suspense that relate to the mission of the division.
- Monitor progress toward accomplishment of various taskings and initiatives.
- Provide support by supplying the information and background to appropriate Government personnel for the preparation of program events.
- Draft documents for the approval and signature of Government leadership.
- Monitor and track status of Enlisted Performance Reports (EPRs) and Officer Performance Reports (OPRs), IAW AF policy.
- Disseminate program policy and specific initiative guidance for members of the organization and coordinate related documents, as required.
- Monitor and support a variety of meetings/conferences and coordinate preparations for distinguished visitors as required.
- Prepare background information and invite required meeting participants, ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include, but is not limited to, attendance logs, minutes and/or action items with corresponding action officers.
- Maintain scheduling documents and requirements for video and online conferencing set-up and execution.
- Support program operations and general organizational workflow (philosophy, policies and procedures) services, as requested.
- Support management functions, processes and analytical methods or techniques to gather, analyze and evaluate information, as required.
- Provide support to develop and implement continuous process improvement.
- Provide support in manpower and personnel management. This includes maintaining organizational rosters, office plans and procedures, organizational charts, mission statements, and telephone directories.
- Prepare operations supporting documentation across facilities, supply, and emergency management.
- Assist with organizational inspection activities (e.g. Inspector General Inspections) and maintain a close relationship between outside agencies and higher headquarters to enhance support of the division mission.
- Support processing of military and civilian awards and decorations IAW AF policy.
- Associate's degree and fifteen (15) years of relevant experience;
- Or Bachelor's degree and fifteen (10) years of relevant experience;
- Or Master's degree and fifteen (7) years of relevant experience.
- Proof of U.S. Citizenship is a requirement for this position.
- Must be able to obtain and maintain a Secret clearance by the date of hire.
- Must be able to complete a U.S. government background investigation.
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