Senior Deputy Court Clerk

4 weeks ago

Odessa, United States City of Odessa Full time
Department: Municipal Court

Reports to: Senior Municipal Court Supervisor

Summary: Under basic supervision, provides a variety of administrative, customer service, and courtroom support functions for the Municipal Court; processes legal documents, applies complex court processes in furtherance of case-flow management, reviews and enters data on secure databases, reviews and prepares warrants for judicial signatures; enters and maintains cases entered in State-maintained databases for case non-compliance, and assists clients of the court.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
  • Assists Court clients and performs a variety of customer service duties within scope of authority and training.
  • Follows court policies and procedures for specific Court duties; receives and processes documents, updates data on secure databases.
  • Reviews cases to verify clients are meeting court-ordered requirements; prepares courtroom docket sheets prior to scheduled court dockets.
  • Performs complex court processes, in conjunction with assisting the judiciary with docket and case management, in a courtroom environment.
  • Prepares warrants for judicial signature; creates non-appearance cases; enters and maintains non-compliant cases in State-maintained databases; prepares reporting for non-compliance.
  • Performs complex court processes applicable to case-flow management; performs duties in compliance with court administrative orders, judicial standing orders, regulations, and standards; duties may vary according to job assignment.
  • Maintains the absolute confidentiality of all records and information.
  • Supports departmental operations with regular and timely attendance.
  • Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
Minimum Qualifications:

Education, Training and Experience Guidelines:
  • Associate degree preferred, preferably in a legal or criminal justice discipline.
  • 2 years of experience as a court clerk.
  • 3 years of customer service and computer experience.
Knowledge, Skills and Abilities:
  • License and certification requirements:
    • A valid Texas State Driver's License is required.
    • Level I Municipal Court Clerk certification required.

Physical demands and working environments: Work is performed in standard office and courtroom environments. Travel up to 3 overnight training seminars each year. Some weekend and early evening work may be required.

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