Licensing Specialist

4 weeks ago

Deerfield, United States Apex Systems Full time

This is slated as a 6 month contract and will be on-site in Deerfield, IL 2 days a week

The License specialist is responsible for compliance and audit management, process management, and client relationship management.

  • Compliance and Audit Management:
  • Apply policies and procedures and SOX-related compliance policies.
  • Support internal and external audits
  • Adhere to jurisdiction regulations regarding the initial application for and the renewal of licenses to operate all of the companys business units.

Responsibilities:

  • Research applicable rules and regulations within each state, county and local licensing jurisdiction affecting the operations of company units and facilities.
  • Review jurisdictions rules, regulations and business practices in order to complete the licensing requirements for the different business units.
  • Process, accurately complete, and, timely submit initial applications or renewals of pharmacy, DEA, business and other licenses required for the operation of the business.
  • Client Relationship Management:
  • Assist Team Lead, licensing with all work with various business units and other corporate departments to understand specific business requirements. Collaborate with Service Provider to ensure the requirements are met.
  • Assist other License Specialists with the completion of initial applications or the renewal of applications as needed.
  • Interface with licensing jurisdictions to obtain licensing requirements and ensure compliance with applicable regulations.
  • Reach out to team lead or department manager for clarification on jurisdiction requirements that may be unclear
  • Updates / maintains License Automation System, New Store Checklist and Beer and Wine Checklist as tasks are performed.
  • Participate in all meetings required for the performance of assigned tasks. Follow up and respond to any inquiries made at such meetings.

Qualifications:

  • High School Diploma/GED and 0-2 years experience in an office.
  • Experience interpreting and processing business related forms (i.e. mortgage documents, insurance forms)
  • Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction.
  • Experience communicating both verbally (on phone, one-on-one) and in writing (emails, letters) to various audiences (work group, team, company management, external licensing agencies).
  • Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions).

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