Project Manager
4 weeks ago
Our client is a global experiential agency for today's live + virtual world. With brand experiences like exhibits, events, activations, and environments, they help clients in ways that intentionally push that definition. Their experiential offerings (strategy, creative, digital and virtual technologies, content production, fabrication, event production, global execution and measurement) connect with the hearts and minds their audiences, wherever they meet.
We are looking for an experienced Project Manager to join their rapidly growing team. The project management scope involves all aspects of architectural design, engineering, fabrication, and installation. This individual is responsible for ensuring the successful completion of various projects in terms of quality, accuracy, timeliness, and budget adherence.
Responsibilities:
Interact and communicate effectively with customers through various forms of communication regarding the details of their events and exhibit requirements
Interact, communicate, and work effectively with various internal departments, from operations to sales to accomplish goals
Interact and communicate effectively with vendors through various forms of communication regarding the details of events and exhibit requirements and to accomplish goals
Collaborate closely with the internal sales team such as Account Executives and Account Management Team
Author various types of project management paperwork to complete projects such as estimates, labor projections, show services estimations, shop labor schedules, research 3rd party vendors, show site I&D packets etc.
Follow each job through proposal, design, contract, production, graphics, service requirements, transportation and invoicing and updating all departments involved with the projects of updates/status
Manage vendor payment including submitting invoices for payment
Manage inventory for assigned clients
Manage cost to revenue ratios to achieve financial goals
Input data into company databases for the purpose of tracking all job detail for proposed and sold jobs
Communicate schedule conflicts with appropriate parties effectively and timely
Research and provide detailed information on 3rd party vendors
Possess and maintain knowledge of the market for new materials, suppliers and techniques
Interact effectively with show site Installation and dismantle labor teams
Possess and maintain working knowledge of various building materials such as wood, plastics, fabric, electrical, metal, Octanorm, and lighting
Create shipping manifest inbound documents for assigned projects
Schedule and lead various production-related meetings
Travel to show site for supervision of assets and customer on-site
Other duties as assigned
Qualifications:
Bachelor’s degree or similar equivalent experience
A minimum of five (5) years of experience managing custom fabrication from idea inception to completion and implementation – industry open not specific to our industry
Extensive experience in the tradeshow and exhibit industry
Comprehensive knowledge of planning systems, scheduling techniques, process management, workflow, and team coordination/negotiation/conflict management.
Proficient in project pricing, purchasing, and vendor negotiations
Strong written, verbal, and interpersonal communication skills
Ability to work with diverse personalities in sales, design, engineering, production, distribution, and construction while managing costs, time requirements, and customer expectations
Ability to read blueprints and a working knowledge of architectural millwork
Excellent time management skills and ability to multi-task and manage multiple projects with varying deadlines
Ability to clearly and effectively communicate with clients, vendors, and colleagues
Highly skilled in critical thinking and problem-solving
Proficient with Microsoft Office and Google Suite
Willingness/Capability to travel for site installations required (approx. 10% of the time)
PMP certification or similar coursework preferred
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