Executive Assistant

2 weeks ago


Concord, United States Atlantic Group Full time

Associate Director of IT Recruiting at Atlantic Group Base pay range $100,000.00/yr - $125,000.00/yr Additional compensation types Annual Bonus Location Bedford, MA Overview We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to members of the C?suite. The ideal candidate will have a proven track record of supporting senior executives in a fast?paced, global environment, with exceptional attention to detail, professionalism, and discretion. Experience in the life sciences industry is strongly preferred. Key Responsibilities Provide high?level administrative support to C?level executives, including calendar management, travel coordination, expense reporting, and meeting logistics. Manage complex global calendars, scheduling across multiple time zones and prioritizing competing demands. Coordinate domestic and international travel, including itineraries, visas, accommodations, and ground transportation. Prepare, edit, and format correspondence, presentations, and meeting materials. Serve as a liaison between executives, internal teams, and external stakeholders, maintaining a high level of professionalism and confidentiality. Support board meeting preparation, investor relations activities, and key corporate initiatives as needed. Manage expense reporting, budget tracking, and vendor invoices. Anticipate executives needs, ensuring seamless daily operations and proactive issue resolution. Assist with special projects, company events, and team coordination. Qualifications Minimum of 5+ years of experience supporting C?suite executives (CEO, CFO, COO, or similar) in a corporate environment; life sciences or biotechnology experience preferred. Demonstrated expertise in global calendar management and international travel coordination. Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and virtual meeting platforms (Zoom, Teams). Exceptional organizational skills, attention to detail, and ability to handle multiple priorities in a fast?paced environment. Excellent written and verbal communication skills; professional presence and sound judgment. Proven ability to maintain confidentiality and handle sensitive information. Benefits Medical insurance Vision insurance 401(k) Child care support Paid maternity leave Student loan assistance Disability insurance Tuition assistance Paid paternity leave Seniority level: Mid?Senior level Employment type: Full?time Job function: Administrative #J-18808-Ljbffr


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