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Finance & Executive Intern

3 months ago

Washington, United States Vital Voices Global Partnership Full time
Organization Description

Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world's greatest challenges - from gender-based violence to the climate crisis, economic inequities, and more. We are "venture catalysts," identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, holistic investments in leaders with bold ideas for change - providing them connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 24 years, we have directly invested in more than 20,000 change-makers across 184 countries, who in turn have improved the lives of millions of people in their communities and countries.

Today, Vital Voices has a staff of nearly 100 headquartered in Washington, DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022, we opened the first ever Global Headquarters for Women's Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity, events, and collaborations - bringing together women leaders and their allies to tackle the world's greatest challenges.

Mission

Vital Voices invests in women leaders taking on the world's greatest challenges and accelerates collective action towards an equitable and sustainable world.

Organizational Goals 2030
  1. Scale our proven investment model from 20,000 to 50,000 women leaders - who together will positively impact the lives of one billion people.
  2. Make a measurable impact on 1-2 of the greatest challenges as defined by the Vital Voices Global Network - proving the power of collective action.

Summary

The Vital Voices team is seeking a motivated intern to support the Finance Department and Executive team. The Finance and Executive intern will support Vital Voices' overall budgeting process, assist in inventory, and help strengthen and streamline finance processes. This intern will also provide administration support and project coordination for the executive team. This position reports to Sindy Holmes, Budget and Financial Analyst as well as Tina Foose, Executive Assistant

Additional responsibilities include:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Administration:
    • Attend in-person weekly finance meetings and document notes.
    • Attend in-person weekly standing and monthly staff meetings.
    • Assist in organizing and digitizing documents and programmatic assets from Vital Voices' historical archives.
    • Assist the Executive Assistant to the President & CEO with managing daily administrative tasks.
    • Coordinate and schedule meetings, appointments, and travel arrangements.
  • Finance
    • Assist in updating and auditing org-wide budgets in conjunction with the Finance Assistant.
    • Update and help maintain finance software databases.
    • Assist in special projects.
  • Project Coordination:
    • Coordinate and facilitate new projects, as needed.
    • Conduct research and compile data for new projects.
    • Collaborate with team members to ensure project deadlines are met.
  • Event Planning:
    • Ad hoc support for the Vital Voices Events team with the planning and execution of special events and fundraising activities.
    • Coordinate logistics for board meetings, conferences, and other organizational events at the Vital Voices headquarters building, when necessary.
  • Communications:
    • Research and prep CEO for speeches and presentations, as applicable.
    • Draft, edit, and organize emails, letters, and other communications.
  • DE&I Commitment: Embrace and model the Vital Voices guiding principles, values, investment, and leadership models with the goal of supporting Vital Voices' organization culture and success
  • Other duties as assigned
Professional Qualifications:
  • Majoring in Accounting, Business, or International Relations or a related degree preferred
  • Strong computer skills including MS Office Applications, specifically Excel, Word, and PowerPoint
  • Proficiency in Salesforce and Asana preferred
  • Excellent oral and written communication skills in English
  • Ability to prioritize tasks, swiftly shift priorities, and work in a fast-paced environment with tight deadlines, sometimes under difficult or challenging circumstances
  • Ability to work independently and as part of a dynamic team
  • Ability to pay close and meticulous attention to detail
  • Demonstrated cultural sensitivity and self-awareness
  • Strong demonstrated interest in global women's issues

The stipend for this 12-week position is $3,500 based on a 30-40 hour work week and will be paid in 3 increments throughout the program. For part time interns, the stipend is $1750 and based on a 15-20 hour work week. This role will begin on September 24 and run through December 14, 2024.

The internship program is a hybrid position and requires at minimum 2 days in our DC office per week for fulltime interns (1 day for part-time). Remote interns may be considered on a case by case basis.

Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Vital Voices expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Vital Voices' employees to perform their job duties may result in discipline up to and including discharge.

Staff may experience secondary trauma due to exposure to descriptive and/or graphic gender-based violence content in their work on the urgent assistance program. Vital Voices does not provide work visa sponsorship or relocation assistance for this position.

Applications will be accepted and reviewed on a rolling basis until the position is filled. Only short-listed candidates will be contacted.