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HR Coordinator
3 months ago
Store Opening Solutions LLC
Come join a team where People make the difference As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent.
As an HR Coordinator, your role is to provide efficient administrative assistance to the Human Resources department. You will be responsible for performing a variety of administrative tasks and ensuring the smooth operation of HR processes. Your attention to detail, organizational skills, and ability to handle sensitive information will contribute to the overall effectiveness of the HR function.
Responsibilities:
Employee Records Management:
- Maintain accurate and up-to-date employee records, both physical and electronic.
- Ensure all employee information, such as personal details, employment contracts, benefits enrollment, and performance evaluations, is properly documented and filed.
- Assist in the creation and maintenance of HR databases and employee information systems.
- Prepare HR-related documents, including employment contracts, offer letters, and HR policies.
- Assist in the distribution and collection of HR forms, surveys, and other related documents.
- Draft and edit HR correspondence, such as employment verification letters, internal announcements, and memos.
- Coordinate job postings on internal and external job boards or websites.
- Schedule interviews and assist with the coordination of candidate assessments.
- Assist in the preparation of new hire orientation materials and employee onboarding documents.
- Collect and verify new hire paperwork, ensuring completion and compliance.
- Assist in the administration of employee benefits programs, including health insurance, retirement plans, and leave policies.
- Help employees with benefits enrollment, changes, and inquiries.
- Maintain accurate records of employee leave, such as vacation, sick days, and other time-off requests.
- Prepare HR reports and presentations using HRIS (Human Resources Information System) or other relevant tools.
- Compile and analyze HR data, such as turnover rates, training completion, and workforce demographics.
- Assist in generating ad-hoc reports and providing data for HR metrics and analytics.
- Ensure compliance with relevant labor laws, regulations, and company policies.
- Stay updated on changes in employment laws and communicate updates to the HR team.
- Assist in the implementation and communication of HR policies and procedures.
- Respond to employee inquiries regarding HR policies, procedures, and benefits.
- Direct employees to appropriate resources and escalate complex issues to HR management.
- Help maintain positive employee relations by providing support in conflict resolution and employee engagement initiatives.
- Assist with scheduling meetings, coordinating travel arrangements, and managing calendars.
- Process HR-related invoices, purchase orders, and expense reports.
- Provide general administrative support to the HR team as needed.
- High school diploma or equivalent; additional education or certification in HR or a related field is a plus.
- Proven experience in an HR administrative support role.
- Familiarity with HR processes, policies, and regulations.
- Proficient in using HRIS and other HR software applications.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent attention to detail and accuracy in data entry and record-keeping.
- Strong written and verbal communication skills.
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Proficient in using MS Office suite (Word, Excel, PowerPoint, Outlook).
- Ability to work effectively both independently and as part of a team.
Note: The responsibilities and requirements outlined above are general in nature and may vary depending on the organization and industry.
Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.
We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.
