Human Resources Administrative Assistant
5 days ago
Job Summary: Human Resources (HR) Administrative Assistant position supports the Director of Human Resources and performs a variety of tasks. The primary duty of an HR Administrative Assistant is to collect and manage all data pertaining to recruiting, hiring, data management, policy communication of policies, processes, procedures and practices to employees, and coordination of HR Staff processes, schedules, and tasks as determined by the Director of Human Resources.
Reports To: Director of Human Resources
Supervises: N/A
Status/FLSA: Full-Time, NON-EXEMPT
Duties/Responsibilities:
Essential Functions:
- Provide administrative support for the Director of Human Resources
- Organize, compile, update company personnel records and documentation.
- Collect and manage data. Manage and update HR databases for new hires, terminations, warnings, etc.
- Prepare, manage and communicate/distribute paperwork for HR policies and procedures.
- Answer employees' questions and provide requested information concerning the employment experience.
- Maintain schedule and coordinate calendar activities for the HR Director and the HR Department
- Assist recruiters in posting job ads on careers pages and processing received resumes.
- Answer telephone calls and provide needed information to employees and employment verification.
- Create reports for senior management as requested.
- Help organize and manage new employee orientation, on-boarding, and training programs.
- Be familiar with, stay abreast all Federal, State, and Local employment laws.
- Communicate office closings or change in operation hours.
- Be proactive in updating all employment related material and take the initiative in securing prior approval to disburse information to employees.
- Other duties as assigned.
Minimum Educational and General Qualifications: Must have prior experience as an HR administrative assistant for (3-5) years; An Associate degree or Bachelors' degree in business administration, Human Resources, or a similar area of study preferred; Must have Excellent organizational and time-management skills; Operate as a reliable and supportive team member; Have a customer service and a data driven mindset; EXPERTISE level ability to effectively use computer software, specifically, Microsoft Outlook, Word, Excel. Knowledge of and experience using other various HR software a plus; Excellent written, verbal, and interpersonal skills are a must for the position; and, Possess and reflect a professional demeanor in dress, attitude, and communication.
Physical Requirements: Sitting, Standing, Walking, Talking, sitting at a desk, and working on a computer. Must be able to lift to fifteen pounds at times. Physical Demands: Sedentary physical activity performing non-strenuous daily activities of an administrative nature.
- Stand less than 33% of time on
- Walk less than 33% of time on
- Sit between 33% and 66% of time on
- Use of hands to finger, handle or feel over 66% of time on
- Reach with hands or arms less than 33% of time.
- Full ability to talk and
- Correctable vision
- Able to lift/carry up to 10 lbs.
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