Material Resource Coordinator

3 weeks ago

Nashville, United States Gresham Smith Full time

We are a creative team of architecture, engineering and design professionals who serve both public and private sector clients. Together, we share one Core Purpose: To plan, design, and consult to create healthy and thriving communities. Our offices are full of genuine, fun, and down-to-earth people who believe in fostering an inclusive culture where all employees feel they belong. Loving where you work, who you're working with, and what you're working on is important to us, which is why we put our people first-they're at the heart of everything we do. From professional growth and development support and opportunities to give back to your community, to flexible work schedules and competitive benefits, we have a genuine interest in the whole you. So, if you're just as passionate about what you do as we are, then we'd love to hear from you

The Material Resource Coordinator position has a proactive role and is responsible for managing space and material resources that we make available to designers and architects in support of project design.The process of material research, selection, evaluation, specification, review, storage, shipment has continued to evolve rapidly over the past 5 years. We anticipate that new processes, materials and systems for their analysis, review and specification will continue to change in support of virtual and in-person interaction.

Our coordinator needs to consider continuous improvement for how we manage our lab space, efficiently store and display materials, communicate and interact with manufacturer reps, process submittals, and develop project palettes.

*This is a part-time role 24-32 hrs/week*

Responsibilities:

  • Maintain Design Lab for designers and architects.
  • Receive samples, organize and file as needed.
  • Organize Design Lab, including returning samples when needed or recycling materials.
  • Schedule all Lunch + Learns for Architects and Interior Designers - no more than two per week (Tuesdays and Thursdays).
  • Coordinate with reps for library updates in a timely manner.
  • Create Presentation Boards + Contractor Boards when requested.
  • Assist designers, as needed, with finish selections and product research or ordering.
  • Support Design Lab mailbox as needed by replying to emails and calls.
  • Provide support to other offices' Design Labs as time permits.
  • Order supplies as needed for Design Lab.
  • Communicate operational issues to supervisor on a regular basis.
Minimum Qualifications:
  • Associates Degree in Architecture, Interior Design or Business Administration preferred.
  • Proficient in Microsoft Office applications, particularly Word and Excel.
  • Time management skills.
  • Good communication skills; oral and written.
  • Self-motivated and able to work independently.
  • Able to contribute positively as part of a team, helping staff as requested.
  • 1-3 years' experience supporting an Architectural/Engineering/Design firm, is preferred.
  • Ability to lift up to 20 lbs.


Gresham Smith is committed to a diverse and inclusive workplace. Gresham Smith provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.

Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee.In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency.Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH'S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.

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