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HR Specialist

2 months ago

Fairbanks, United States Fairbanks North Star, Borough of (AK) Full time

Deliver comprehensive technical, analytical, and clerical support to the Deputy Human Resources Director and the HR Director, encompassing a range of confidential administrative duties. Disseminate procedures related to compliance activities including managing I9’s, administering the FTA drug and alcohol program. Oversee critical areas including FMLA administration, benefits coordination, meticulous data entry for records management, completing and submitting surveys and records requests, develop and oversee orientation of new employees, and maintain all functions of the FNSB Onboarding and Offboarding system, including design, plan, organize, and conduct all onboarding to ensure new employees acquire the necessary Borough knowledge and required training to effectively perform their job functions and ensure their long-term success. SALARY: 11A REPORTS TO: Deputy HR Director POSITIONS SUPERVISED: None Create, compile, input, and maintain routine and specialized reporting related to employment activities using report-writing tools within an automated Personnel/Payroll System. Process various personnel actions, employment verifications, unemployment documents, and other HR tasks. Efficiently track statistics and complete surveys within designated timelines. Execute personnel and payroll tasks; contribute to the ongoing enhancement of an HRIS system and other relevant tracking and processing systems. Oversee new hire orientations for both union and non-union employees, articulating information on a variety of benefit and procedural subjects, perform fingerprinting as required. Coordinate & perform exit interviews for employees leaving the borough. Clarify personnel policies and procedures, collective bargaining agreements, as well as health and retirement benefits for new and existing employees. Ensure the HR website and Intranet sites are up to date to include enhancement, development, and implementation. Keep members of the HR department informed of updates. Develop and coordinate career fairs. Assist in the preparation of required EEO and Affirmation Action reports and the FTA Triennial Review. Initiate and closely monitor retirement applications through the Public Employees Retirement System. Coordinate PERS onsite visits. Draft and type general correspondence, and internal memoranda; offering advanced administrative support to the HR Deputy Director. Maintain official personnel/payroll files. Serve as backup to the HR Deputy Director, covering technical and analytical processes during fiscal and calendar year ends. Responsible for administering Sick Leave Bank withdrawal requests. Provide backup support for the Administrative Assistant IV and the HR Specialist A daily. Duties may include cross-training and backup in other areas of the Human Resources Department. Respond to deferred compensation inquiries from all staff, coordinating and scheduling visits with vendors. Oversee the administration of the Family and Medical Leave Act (FMLA), including processing employee requests, coordinating with relevant parties, and maintaining proper documentation to ensure adherence to legal requirements. Makes recommendations to improve processes. Initiates and ensures orientation is updated and accurate. Initiate and provide reports to unions, the public, and staff. Administers the alcohol and drug programs. Scanning records into the Records Management System (Encompass), including establishing scanning protocols, file preparation, and digital scanning of essential records. Thoroughly test for quality assurance, retention, and retrieval of scanned documents. Responsible for other Human Resources Department duties as assigned. MINIMUM QUALIFICATIONS: High school diploma or equivalent. Four years progressively responsible administrative experience, of which two years must have been working with an automated personnel/payroll system. Two of the four years must have been in an HR technical role, preferably in a public sector environment. Professional in Human Resources (PHR) certifications is desirable. Up to one year specialized vocational training in applied accounting or equivalent coursework to demonstrate accounting principles required. Experience working in a large administrative unit and/or a governmental agency preferred. Demonstrated ability to operate a personal computer; create and maintain spreadsheets and word processing (Microsoft Word and Excel required; Access and web design development software experience preferred). Demonstrated ability to create and maintain ad-hoc or similar report writing in an automated personnel/payroll system. Must have verifiable analytical experience and the ability to perform complex analyses. Knowledge and administrative experience dealing with FMLA, ADA, COBRA, retirement programs, health plans, and complex benefit packages. PREFERRED: Ability to have and maintain a valid driver’s license and to meet insurance standards and maintain insurability under the Borough’s insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL REQUIRED UPON REQUEST) KNOWLEDGE, SKILLS, AND ABILITIES Ability to understand and interpret current and future federal and state laws and regulations governing human resources. Administrative experience in collective bargaining or labor relations in a public sector environment. Must possess a high degree of verbal and written communication skills. Strong attention to detail and advanced technical and analytical skills are required. Excellent interpersonal skills, strong attention to detail, and a commitment to accuracy. Ability to foster positive relationships with members of the public, applicants, and employees, showcasing empathy and effective communication. Ability to comprehend and execute verbal and written instructions and use independent judgment in applying guidelines to varied situations. Demonstrated ability in dealing with supervisors, co-workers, public and private officials, and the general public in tactful, effective manner; and be able to function efficiently in a high-volume office involving a stressful work environment. Ability to maintain confidentiality of employee information is essential. Excellent customer service skills with the ability to work in a team environment required. OTHER A PROFICIENCY TEST MAY BE ADMINISTERED. This position requires a criminal and credit history background check. JOB CONTACTS: Continuous contact with employees at all levels of the Borough, routine public contact and frequent contacts involving outside organizations/agencies. JOB RESPONSIBILITY: Directs workflow of permanent/temporary/seasonal/volunteers; experiences many minor problems daily and occasional major ones with little immediate supervision; consequences of error, carelessness or mistaken judgment require significant effort to recover. WORK ENVIRONMENT: General office where conditions are pleasant; good, clean conditions where accidents/hazards are negligible; requires short periods of light lifting, pushing, or pulling (1-25 lbs.). #J-18808-Ljbffr