Administrative Support Specialist

4 weeks ago

Fairbanks, Alaska, United States TDL Staffing, Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at TDL Staffing, Inc. as an Executive Assistant to the Director. This is a full-time position with a competitive hourly rate starting at $27.06/HR, depending on experience.

Key Responsibilities
  • Provide administrative support to the Director, including maintaining their calendar and scheduling appointments with faculty, staff, and external relationships.
  • Plan and manage projects delegated by the Director, including coordination of special events, virtual conferences, and ongoing IARC functions and meetings.
  • Work with external visitors and groups to support overall logistics of travel and other needs, including audio/visual conference and meeting support.
  • Serve as a point of contact/liaison between the Director and administration, visitors, faculty, and staff, tracking visitors and keeping the Director informed of emerging issues.
  • Track critical projects and take appropriate steps to ensure deadlines are met and necessary action occurs.
  • Make allowable purchases to support the Director's Office supplies, computers, and copier support.
  • Manage the building conference room reservations for meetings and events, scheduling calendars, and provide technical support for users.
  • Serve as the point of contact for faculty and staff office space coordination.
  • Coordinate CPR and other training for staff and faculty.
  • Provide support on renovation projects, redesigning of building space, and overall maintenance needs for IARC in the building.
  • Monitor the condition of the facilities, general upkeep of building, report unsafe building conditions, and maintain storage areas and organization of surplus.
  • Serve as a 24-hour point of contact for all matters related to closure, maintenance, and outage issues.
Requirements
  • An associate degree and two years of increasingly responsible experience as an Assistant to an upper-level administrator in a university, agency, or private sector setting, or an equivalent combination of training and demonstrated experience.
  • Preferred: Two years of increasingly responsible experience as an Assistant to an upper-level administrator in a university, agency, or private sector setting.
  • Background will be viewed.
  • Drug-free environment.

Applicants never pay fees when applying with or working for TDL Staffing. Begin your application at Apply Now. Call our office for further information or with questions at 907-455-8300. EOE.

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