Talent and Human Resources Assistant

22 hours ago

Troy, United States Harvard Resource Solutions Full time

Harvard Resource Solutions is seeking Talent and Human Resources Assistant on a contract to hire basis for their non-profit client in Troy, MI.

Hybrid, 2 days onsite 3 days remote.

Responsibilities of the Talent and Human Resources Assistant:

Team Coordination (40%):

  • Manages the calendars of the Chief People Officer and Chief HR Officer, preparing materials for their meetings.
  • Oversees team projects, ensuring tasks, meeting agendas, and deadlines are on track for events and special projects.
  • Organizes THR department meetings, arranging locations, and distributing agendas and materials.
  • Tracks important dates, deadlines, and events, advising the team on planning.
  • Regularly reviews department goals and suggests ways to improve efficiency.
  • Helps manage the budget by tracking expenses, monitoring allocations, and coordinating contracts.

Talent and HR Projects (35%):

  • Archives employee Conflict of Interest and Code of Ethics forms.
  • Prepares for Talent & Total Rewards Committee and Board meetings by:
  • Scheduling meetings with Trustees and consultants.
  • Compiling Board memos and materials.
  • Proofreading and posting documents.
  • Maintaining electronic Board documents.
  • Supports staff communication and development by:
  • Organizing company-wide events, training, and workshops.
  • Managing team content on the intranet.
  • Acting as the department's intranet representative.
  • Assisting with staff assessments when needed.

General Administration (25%):

  • Drafts and proofreads documents, and manages department contacts.
  • Processes invoices as assigned.
  • Arranges travel for team members.
  • Handles filing, document management, and special projects.
  • Creates forms, spreadsheets, presentations, and handouts.
  • Prepares mailings and handles department mail.
  • Orders office supplies and maintains stock.
  • Coordinates with IT and Facilities to keep equipment running and the workspace clean.
  • Provides support for organizing and scanning documents.
  • Performs other duties as needed.

Qualifications of the Talent and Human Resources Assistant:

  • High school diploma or associate degree, ideally with business or HR coursework.
  • 5-7 years of experience in executive-level administrative support, preferably for senior executives.
  • Strong confidentiality, attention to detail, and proofreading skills.
  • Excellent communication and teamwork skills.
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Experience with various software for managing expenses, budgets, and projects.
  • Strong organizational skills, multitasking ability, and adaptability.
  • Commitment to the values and missions in daily work.

If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to rrice@hrsus.com

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.

At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.

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