Administrative Assistant
4 weeks ago
Administrative Assistant
REG Architects:
We are in the center of West Palm Beach's thriving downtown, two blocks from Brightline and six blocks from Tri-Rail REG Architects is an award-winning architecture firm with over 38 years of experience in architecture, historic preservation, interior design, community planning, educational, municipal, residential, mix-use and commercial development. Our team is multigenerational and multicultural; a studio based and working environment, which is collaborative in nature and nurtures creativity with an emphasis on problem-solving and exchanging of ideas. We have a great family and team-oriented work environment with ample opportunities for growth.
Responsibilities
- Assist the President and Vice President of REG Architects. Occasionally the Senior project management team as needed basis.
- Organize and manage the President and Vice President's calendar event, including making appointments, confirming appointments, cancelling appointments, and rescheduling of appointments.
- Organize and maintain records and documents related to architectural projects.
- Prepare documentation for meetings and attend the seniors project manager meetings.
- Answer phone calls, respond to emails, and communicate messages and information of projects and clients to the President and Vice President in a clear, concise, and timely manner.
- Setup of virtual meetings via Zoom or teams.
- Coordinate travel arrangements such as flights, hotels, and car rentals for President.
- Assist Business Development and Marketing Coordinator with writing company proposals for new potential projects.
- Assist Business Development and Marketing Coordinator with Request for Proposals (RFPs) and Request for Qualifications (RFQs) to ensure timely submissions per Business Development and Marketing Coordinator.
- Assist Office Manager with additional administrative office tasks on as needed basis.
- Collaboration with scheduling and event planning outside vendors.
- Minimum associate degree, bachelor's degree is preferred.
- A minimum of 5 years' prior administrative work experience is required.
- Excellent written and verbal communication skills.
- Excellent time management and organizational skills.
- Ability to pay attention to detail and to multitask.
- Ability to work under pressure or under time constraints.
- Microsoft Office applications such as Outlook, Word, Excel, PowerPoint is required.
- Adobe Products Illustrator and InDesign, required.
- Salary dependent on level of degree and work
- Paid Holidays, generous PTO time and paid parking
- Medical, dental and vision insurance
- 401K Plan
You must have U.S. work authorization card to be employed at our firm. Please send resume and Portfolio Link or PDF to:
For more information about our exciting workplace and innovative work, please visit us on Facebook, Instagram, Linked in, or our website: regarchitects.com
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