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Admissions Processing Specialist

2 months ago

Pomona, United States Western University of Health Sciences Full time

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the

Apply for this Job

link/button. If you would like to bookmark this position for later review, click on the

Bookmark

link. If you would like to print a copy of this position for your records, click on the

Print Preview

link. Pay Transparency Act: Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, and relevant qualifications. Function Function

University Student Affairs Family Family

Student Services Classification Series Title Classification Series Title

Processing Specialist Full Salary Range Minimum Minimum

$22.00 Maximum Maximum

$22.36 Expected Pay Scale Minimum Minimum

$22.00 Maximum Maximum

$22.36 Posting Number Posting Number

S01464 Position Title Position Title

Admissions Processing Specialist Position Status Position Status

Full-time Campus Campus

Western University Campus-Pomona, CA Department Department

4014-Admissions Operations Job Summary Provides Enrollment Management support by processing admissions data, maintaining data integrity, and supplying accurate and timely data to stakeholders. Knowledge, Skills and Abilities Individuals must possess knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. 1. Good verbal and written communication skills. Must be able to effectively interact with administration, faculty, students, staff, and outside contacts. 2. Excellent computer skills required. Experience with Slate preferred. 3. Skill with fax, copy machine, printer, and telephone operation. 4. Ability to handle detail-oriented assignments with accuracy and maintain confidentiality 5. Basic mathematical skills, including the ability to operate a 10-key calculator. 6. Good time management and organizational skills and ability to prioritize effectively

Required Qualifications -Education: Any combination of education, training, or experience equivalent to an Associate’s Degree that provides the required knowledge, skills and abilities.

-Experience: 1-3 year’s clerical experience.

List comments regarding work hours Typically, Monday through Friday 8:00am to 5:00pm. Posting Date Posting Date

05/20/2024 Close Date Open Until Filled

Yes Special Instructions to Applicants Job Duties Verifies the application and

PDF

data loads from WebAdMIT for designated programs. Coordinates with Supervisor to adjust data load processes, as necessary. Percentage Of Time Percentage Of Time

20% Job Duties Reviews and processes admissions applications. Enters all relative application information into Slate either manually or via data load. Audits records for data integrity, administers matching process, and consolidates records. Percentage Of Time Percentage Of Time

20% Job Duties Imports application documents via Slate. Ensures document imported is of high quality and legible. Percentage Of Time Percentage Of Time

10% Job Duties Keeps current with all process changes. Assists recruitment, admissions and college staff with any application questions. Percentage Of Time Percentage Of Time

15% Job Duties Provides front-line support to admissions staff for Slate technical issues and questions. Assists with applicant technical issues regarding their application, such as payment, login, and submission. Percentage Of Time Percentage Of Time

15% Job Duties Monitors and responds to emails sent to AO@westernu.edu. Percentage Of Time Percentage Of Time

10% Job Duties Audits application documents for accepted students Percentage Of Time Percentage Of Time

5% Job Duties Assist with annual university events including Commencement and Convocation. Other duties or projects as assigned: Director of Admissions Operations, may assign varied projects as necessary. Percentage Of Time Percentage Of Time

5% Physical Demands

Physical Demands Do the essential functions of this job require lifting? Do the essential functions of this job require lifting?

Yes If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties of the Admissions Processing Specialist are normally performed in the offices of other people or in a typical office setting. The noise level in this setting is usually very quiet.

Required Documents

Resume Cover Letter Optional Documents

Letter of Recommendation #1 Letter of Recommendation #2 Letter of Recommendation #3 Additional Applicant Document

Supplemental Questions

Required fields are indicated with an asterisk (*). * How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization. (Open Ended Question)

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