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Program Assistant

3 months ago

Washington, United States Chenega Corporation Full time

**Summary**

Come join a company that strives for _Extraordinary People and Exceptional Performance_ **Chenega Enterprise Systems & Solutions, LLC,** a **Chenega Professional Services** company, is looking for a **Program Assistant** to support US Agency for International Development (USAID), Middle East Bureaus of Strategic Planning and Operations, Vetting team.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employees knowledge, critical thinking, innovative solutions for our clients.

**Responsibilities**

+ Process all vetting requests, having followed all Vetting Support Unit (VSU) SOPs to ensure each step was completed.

+ Demonstrate dependability and reliability of understanding assigned Mission Order on vetting

+ Responsible for maintaining assigned vetting tracker(s), ensuring that they are accurate, complete and up-to-date on a daily basis.

+ Demonstrate and maintain detailed knowledge and understanding of vetting Mission/Bureau Orders on vetting for assigned vetting program(s).

+ Demonstrate the professional and technical skills to perform the work at the level of the position.

+ Anticipate potential barriers to completing the work and identifies solutions to complete the work.

+ Adjust to changing priorities

+ Communicate complex, technical, or sensitive information in a clear, succinct, and understandable manner

+ Use well-developed, professional, and business-like vocabulary commensurate with the level of the position and when drafting official and unofficial communications

+ Identify and clarify the needs of the customer by ensuring that receipt of Partners vetting requests are acknowledged, entered into the VSU tracker and processed in a timely and accurate manner

+ Provide professional customer service to internal and external customers by ensuring that instructions and/or guidance are by the Vetting Officials are adhered to, responding to Partners inquiries in a timely manner; and processing their requests in an accurate and timely manner

+ Follow through consistently on customer requests

+ Work closely with the Program Manager, peers, and government personnel.

+ The Program Assistant will assist, identify, analyze, update, support, schedule, organize, maintain, and manage the following tasks:

+ Administrative functions such as supporting project/program tracking, data analysis and documentation, program document preparation and presentations, budget and field support tracking

+ Perform clerical functions such as control and filing/library maintenance, portfolio review support, management systems support, handling information requests, program file management, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings (technical and program related; conferences and events planning).

+ Manage multiple competing priorities through effective organization and communication.

+ Provide regular and timely status reports to internal management team.

+ Must be onsite 3 days per week or more as directed by the office.

**Qualifications**

+ High School Diploma

+ Minimum of one-year professional administrative support experience.

+ Must be able to obtain a Facility Access Clearance.

+ Program Assistant requires proven proficiency in the use of Microsoft Office, internet, e-mail application, and database applications as well as proficiency in administrative and clerical functions

+ Strong communication and organizational skills

_Knowledge, Skills and Abilities:_

+ Demonstrated ability to work independently and with others

+ Ability to work under tight deadlines and handle multiple/detail-oriented tasks

+ Effective interpersonal skills, especially with senior leadership.

_Final salary determination based on skill-set, qualifications, and approved funding._

Many of our jobs come with great benefits Some offerings are dependent upon the role, work schedule, or location, and may include the following:

**Paid Time Off**

PTO / Vacation 5.67 hours accrued per pay period / 136 hours accrued annually

Paid Holidays - 11

California residents receive an additional 24 hours of sick leave a year

**Health & Wellness**

Medical

Dental

Vision

Prescription

Employee Assistance Program

Short- & Long-Term Disability

Life and AD&D Insurance

**Spending Account**

Flexible Spending Account

Health Savings Account

Health Reimbursement Account

Dependent Care Spending Account

Commuter Benefits

**Retirement**

401k / 401a

**Voluntary Benefits**

Hospital Indemnity

Critical Illness

Accident Insurance

Pet Insurance

Legal Insurance

ID Theft Protection

**Teleworking Permitted?**

Yes

**Teleworking Details**

Must be onsite 3 days a week or more

**Estimated Salary/Wage**

USD $27.70/Hr. Up to USD $27.70/Hr.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program