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Human Resource and Health

2 months ago

Grand Rapids, United States Ventra Group Full time

Overview:

Flex-N-Gate is a leading manufacturer and supplier of components for the automotive industry, recently ranked 10th of the 150 Top North American Suppliers in Automotive News. A growing and vital company, Flex-N-Gate provides a great opportunity for hard-working and skilled individuals.

Scope of the Position:

The Human Resource and Health & Safety (H&S) Coordinator is responsible for performing Human Resources and H&S related duties on a professional level. This role reports directly to the Human Resources Manager, and will work closely with Corporate Human Resources and EHS staff, plant supervisors and managers.

The Human Resources and Health & Safety Coordinator has responsibility for non-exempt recruiting and onboarding.

The Health & Safety Coordinator works to ensure positive employee relations, and is involved in training, policy implementation, affirmative action, and employment law.

The Health & Safety Coordinator maintains, administers and implements company wide occupational safety programs, and serves as the coordinator for the occupational safety programs within one or more divisions and/or departments.

Responsibilities:
HR Job Scope
  • Maintain strict confidentiality of all employees, candidates, company information, records and related issues and sensitive data in accordance with applicable laws.
  • Build positive relationships with employees, managers, supervisors, and candidates.
  • Manage and maintain hourly payroll.
  • Communicate new employee hires, promotions, and anniversaries internally.
  • Educate employees on benefit programs upon hire and during open enrollments
  • Administration of garnishments, child support orders, employee transfers, leaves of absence, change of status, and change of employee information. Handle unemployment review, reconciliation, and other related tasks.
  • HR filing: employee personnel files, medical files, and work compensation files.
  • Manage hourly employee termination process.
  • Support the layoffs and recalls process and communications.
  • Manage the job bidding procedures, including job bid postings, shift preferences, changes in shift start times.
  • Responsible for all hourly disciplinary and attendance corrective action documents.
  • Communication with employees about any issues, questions, and concerns. Posting notice(s) of all communication throughout the plant.
  • Terminations mail term letters and COBRA information to past employees, send department notifications, pull employee files to prepare for long-term storage, perform exit surveys.
  • Responsible for the completion of the annual review process (hourly personnel)
  • Maintain Training Matrix for all new hires, transfers and terminations
  • Assists department in carrying out various human resources programs and procedures for all company employees.
  • Maintains employee files and HRIS assuring accuracy, compliance and confidentiality to include, verification of Eligibility to Work (I-9), required documents, signatures and employee data
HR Recruiting Scope
  • Build positive relationships with candidates and hiring managers/teams.
  • Conduct employee orientation, as requested. Conduct follow-up check ins at two-week, 30 days, 60 days, etc. for new hires.
  • Conduct phone screens on qualified candidates.
  • Review resumes, assess qualifications and move candidates through standard recruiting processes efficiently in the recruiting system.
  • Proactively source qualified candidates through various methods including on campus recruiting events, job postings, networking events, employee referrals, online sourcing tools, etc.
  • Print/prepare new hire packets. Conduct orientation process by coordinating with recruitment, preparing offer letters, employment background screening, drug testing, new hire orientation and communication with relevant departments, managers and personnel.
  • Provide follow-up and feedback to candidates in a timely manner.
  • Provide regular updates to HR manager and hiring managers regarding candidates and vacancies.
  • Enroll benefit selections for each new hire on appropriate web pages, and maintain changes during qualifying events and open enrollments.
  • Work with human resource managers/supervisors to define candidate qualifications and business hiring needs.
H&S Scope
  • Responsible for safety orientation, safety training, job site inspections and reporting.
  • Maintain awareness of amendments to the Occupational Health & Safety Act (OHSA) and Regulations, and make recommendations for their implementation.
  • Perform job site safety compliance inspections including hazard analysis, safe work procedures, written reports and recommendations.
  • Responsible for monitoring adherence to the company safety program by all employees and subcontractors.
  • Identify and evaluate hazardous conditions and practices in the workplace, conduct and coordinate on-site inspections to audit physical conditions and safe work practices.
  • Coordinate inspections and occupational safety activities with departments.
  • Direct and review the analysis of accident and injury data, identifying the needs for new or modified occupational safety programs. (with HRM support)
  • Research occupational safety information to assure the best available methods and equipment are adopted to minimize the hazards in the work place. (with HRM support)
  • Lead and/or participate on teams with safety, technical, management, and other team members.
  • Periodically act as a team leader to special task forces or teams.
  • Provide direction and/or guidance to less experienced occupational safety personnel.


Qualifications:

Requirements

  • Four-year college degree preferred with a minimum of three (3) years experience in Human Resources in a manufacturing environment
  • Two (2) years experience in health and safety in a manufacturing environment
  • Ability to read, write and speak English effectively; bilingual English/ Spanish - Preferred but not required
  • Required for the position skills in basic mathematics, organizational, communication (verbal and written), and proficient in HRIS and Microsoft office.
  • Ability to effectively prioritize, show initiative, and work independently.
  • Must be a highly motivated, service and team-oriented individual with an attention to detail.
  • Ability to handle multiple projects
  • Safety certification training is considered a strong asset.
  • Knowledge and understanding of the Occupational Health & Safety Act and Regulations and workers compensation legislation.
  • Working towards certification, or already certified, under the Occupational Health & Safety Act/Regulations is considered an asset.

W Work Environment

  • This job operates in an office and plant environment. This role routinely uses standard office equipment such as laptop computers and smartphones.

Physical Demands

  • Ability to lift minimum of 25lbs.
  • While performing the duties of this job, the employee is regularly required to talk and listen.
  • Specific vision abilities required by this job include close vision and ability to adjust focus.
  • Would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

P P ositin Type/Expected Hours of Work

  • This is a full-time, salaried position. It is expected to work a minimum of 40 hours per week.
  • It is expected to work a minimum of 40 hours per week. Must be flexible with hours and days to accommodate our multi-shift workforce. Overtime may be required from time to time.

A s Successful candidate will have the following attributes:

  • Excellent telephone presence and relationship building skills.
  • Comfortable dealing with change and ambiguity and copes well with stress and deadlines.
  • Deals constructively with mistakes and setbacks.
  • Looks for ways to support team and help organization as a whole.
  • Seeks input from others and works with colleagues to achieve successful outcomes.
  • Carry self in a manner to be a positive representative of employment brand.
  • Self-motivated with outstanding organizational and time management skills.
  • Ability to multitask and prioritize requests with excellent attention to detail.
  • Ability to work efficiently and independently with minimal manager supervision.
  • Willingness to work outside the job description parameters, thinking creatively about how to provide the highest level of customer and employee service.


Benefits:

Medical, dental, prescription, vision, life and disability insurance; and a flexible spending account
401(k) retirement savings plan with company match
Extensive safety training, new hire orientation, continuous learning and development programs and tuition reimbursement
Paid holidays and vacation time

What do our employees have to say?
It engages you professionally, and provides learning opportunities.
Lots of growth opportunity.
The companys young enough to be exciting, but old enough to be stable.
Not just a joba great place to work

Flex-N-Gate is an equal opportunity employer. EOE/Minorities/Females/Veterans/Disabled.