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Program Support Specialist

4 months ago

Burlingame, United States Proterra Inc Full time

** Program Support Specialist - Buy America**

**Job Category****:** Accounting and Finance **Requisition Number****:** BUYAM01834 Showing 1 location **Job Details**

**Description**

**Essential Duties and Responsibilities:**

**Position Overview**

This position will provide comprehensive Buy America and USMCA program support to Proterras Finance Manager, Sourcing Manager, and other site leadership team members. Key metrics include, but are not limited to, certificate logging within 24 hours, communication of needed certificates for audit completion to Sourcing Team and suppliers, retrieving certificates and invoices for pre- and post-award audits, and general Buy America and USMCA program support. This position will report to the Finance Manager.

Direct responsibility for the company compliance of Buy America (FTA, BAA, State U.S. contents, Local U.S. contents, etc.), requirements. Ensuring that the company is current on the most recent regulations, while providing guidance or training to team for policy interpretations and applications.

Incumbent will be the lead in the Finance department as the person directly responsible for the coordination of all 'Buy America' monitoring, compliance, reporting and customer audit interactions. The responsibility of this role will extend not only to each of the existing projects but also to all future applicable projects and bids requiring compliance and calculations.

This position will be responsible for the gathering of data from either internal defined sources or conducting reviews with our external supply chain and Customers where required in improve our Buy America position. This person will also be responsible for creating and maintain a Buy America roadmap for future compliance.

**Key Deliverables:**

* Act as lead Buy America expert, assisting in the development/implementation of strategies to ensure Buy America utilization/participation within the department and compliance for the wider business.

* Responsible for the successful completion of all customer and third party Buy America submission and audit tasks

* Train the appropriate (Finance/Supply Chain) team members to resolve issues relating to Buy America and provide clear direction where necessary.

* Maintain & keep current all Buy America content utilizing a database for the Procurement and Logistic Departments.

* Work with each of the Procurement Specialists in collecting and analyzing Supplier Buy America submissions and proposals.

* Facilitate and take part in Supplier compliance reviews and support auditing of suppliers when required.

* Develop key performance indicators to measure individual supplier and overall Procurement contract performance.

* Ensure internal process and documentation compliance audits are scheduled and undertaken in advance of scheduled Customer Audits. Facilitate individual Project compliance reviews as required,

* Create a monthly Buy America report by project and as requested, for the Director to monitor results.

* Work with Accounts Payable to ensure collection and processing of Buy America reporting and submittal processing and compliance.

* Set up and Maintain all necessary documentation to verify performance of activities in relation to Buy America and as defined by the individual Project requirements.

* Prepare weekly or monthly Buy America reports and where requested Customer updates and submissions during the life of the Projects.

* Create standardized Buy America instructions and templates to be used internally and within the supply chain across multiple Projects.

* Create and maintain Audit documentation and supporting database of Buy America data and submissions.

* Apply and achieve best practice principles to ensure efficient and compliant Buy America position for each Project.

* Perform other duties as assigned.

**Work Experience Requirements and/or Preferences:**

* Bachelors degree in Business Administration, Finance, Engineering or related field.

* Experience managing successful external audits.

* Government contracting and change management experience preferred.

* Understanding of railroad/transit manufacturing and assembly is preferred.

* 2 years of procurement and supply chain experience within a manufacturing environment or similar industry is preferred.

* Excellent verbal and written communication skills.

* Proficient in MS Office, especially Excel.

* Ability to demonstrate Educational Achievements, and BAA & Procurement Training and Experience undertaken.

* Strong time management and organizational skills; ability to prioritize tasks and manage multiple priorities simultaneously. The ability to work to tight Project Timelines is essential.

* Ability to maintain strict confidentiality, establish trust and credibility, and act with complete integrity.

* Detail-oriented, resourceful and diligent.

* BAA audit experience (particularly in transit industry) is preferred.

* Tableau and Oracle experience is a plus

EEO

*Proterra is an Equal Employment Opportunity Employer, providing equal employment opportunities to all Employees and applicants for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic information, veteran status, pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation or any other characteristic protected by applicable federal, state, or local law or ordinance. Proterra participates in the Electronic Employment Verification Program (E-Verify).*

**Qualifications**

**Skills**

**Behaviors**

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**Education**

**Experience**

**Licenses & Certifications**

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)