Human Resources Coordinator

Our Company: Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home. Our Property: There’s no better place to ski and no better place to stay than The Sebastian – Vail. Vail’s premier hotel and Private Residence Club features impeccable amenities amid the unadulterated surroundings of the White River National Forest. Our staff at The Sebastian – Vail make the most of all four seasons in Vail Valley, with year-round outdoor sports and a thriving arts and entertainment scene. Our Core Values: Be Authentic Practice Humility Cultivate Teamwork Value Time Be Trustworthy Position Summary: Responsible for providing employee engagement activities as champion culture with all recognition programs; support all resort’s operations staff through recruitment, onboarding, offboarding, recordkeeping, and compliance; provides onsite office and administrative support of HR management. Position Responsibilities: Recruitment: Performs recruitment activities to obtain qualified candidates; prepares job posts with compliant and approved job descriptions. Coordinates with Hiring Manager by screening applications, facilitating interviews with Hiring Manager and Candidate schedules and notifies confirms appointments. Follows up and responds to all applicants upon completion of interviews and ensures timely communication is maintained for all candidates, including anyone rejected. Onboarding: Coordinates background checks and pre-hire processes. Conducts new hire onboarding, ensures compliance and completion on new hires 1st day of work, and ensures proper documentation and acknowledgements are finalized within 3 days of hire. Employment Recordkeeping: Maintain accurate, timely HRIS database; provides information staff and may instruct others in system updates needed. Ensure compliance through documentation of all attendance for new hire employee development, general training, and safety programs; informs supervisors and employees of available training opportunities. Reviews, verifies, and processes employee personnel; corrects errors and enters information into an HRIS and other databases. Facilitates and manages the administration and occupancy of employee housing units and staff lockers. Employee Recognition and Communication: Prepares and distributes monthly employee newsletter. Prepares and distributes monthly birthday and anniversary cards. Maintains and updates employee bulletin boards as necessary. Plans, organizes, and facilitates several employee activities and recognition programs. Prepares data reports, correspondence, and a variety of written materials; prepares and maintains accurate documentation of activities. Compliance: Ensures all work is done in compliance with federal and state laws and regulations. Assists with timekeeping process. Maintains personnel database files HRIS and ensures files follow laws and regulations. General Office and Administrative: Distributes employee mail. Maintains Human Resources/Accounting office clean and organized. Contributes to the efficiency and effectiveness of the HR service to employees by offering suggestions and participating as an active member of a team. Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment. Needed to perform: Bachelor’s degree; AND one (1) year of professional human resources or administrative experience; OR an equivalent combination of education, training, and experience. Knowledge of: Principles, practices, and techniques of human resources administration, including recruitment and selection, job analysis, classification and compensation administration, employee relations. Applicable laws, codes, and regulations. Computer applications related to work. Records management principles and practices. Principles and techniques of preparing effective written informational or educational materials. Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone, occasionally where relations may be confrontational or strained. Principles and techniques of making effective oral presentations. Skill in: Performing professional-level human resources generalist duties. Carrying assigned analytical projects through, from data gathering to completion. Interpreting, applying, and explaining complex federal, state and local laws/regulations. Communicating effectively in oral and written forms, Spanish language skills desired. Preparing clear and concise reports, correspondence, and other written materials. Using initiative and independent judgment within general policy guidelines. Using tact, discretion, and prudence in dealing with those contacted in the course of the work. Physical: Mobility to work in an office setting, use standard office equipment; stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screen; dexterity to utilize computer equipment; hearing and speech to communicate in person or over the telephone. Note: The Federal Immigration and Reform and Control Act of 1986 requires that a DHS Employment Eligibility Verification “Form I-9” be completed for every new hire and that within 3 business days of beginning work every new hire must present to the employer documentation establishing his/her identity and authorization to work. This federal requirement must be satisfied as a condition of employment. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Benefits Package: Free onsite shift parking Discounted bus pass for Eagle County & Lake County routes Discounted F&B, Spa Treatments & Retail up to 40% off 401K with Match Wellness Reimbursement if worked through full season until ski area closing up to $800 in 1st season and $1000 after 2nd full winter season if worked 600 hours or more from November through April. Merchant Ski Pass Program Free onsite Chef prepared employee dining room with hot meals and salad bar As a Full Time Year Round employee you will eligible for and may participate in the Company’s insurance programs the first of the month following 60-days of full time employment status. Under these plans, eligible employees will receive comprehensive health and other insurance coverage for themselves and their families, as well as other benefits. Other offered benefits include the Long Term and Short Term Disability plans, Life, Accident, Critical Illness, Hospital Insurance. Paid Time Off up to 88 hours in your 1st year an up to 168 hours after 1 year. Application Deadline: 2/5/2024 #J-18808-Ljbffr