HR Coordinator

7 days ago

Deerfield, United States Aston Carter Full time
HR Coordinator (100% onsite)

Job Description

The HR Coordinator will be responsible for providing comprehensive support for a wide range of HR functions. This includes overseeing payroll, employee relations, recruitment, onboarding, compliance, training, and special projects. The role will also provide essential administrative support to the HR department, leadership team, and staff, ensuring smooth HR operations and contributing to continuous improvements in HR processes.

Responsibilities
  • Coordinate and assist with recruitment activities, including posting job openings, conducting phone screens, and supporting the onboarding process for new hires.
  • Ensure that HireRight checks and I-9 verifications are completed for all new hires, addressing any concerns and working through any issues.
  • Support the implementation of new hire orientation and assist with tracking employee training, certifications, and compliance requirements.
  • Maintain accurate records of employment documentation, contracts, and other HR-related materials.
  • Assist with processing payroll and managing employee files, ensuring accuracy and compliance with company policies.
  • Respond to HR-related inquiries from employees and managers, assisting with various HR processes, benefits, and policies.
  • Participate in HR projects such as policy updates, process improvements, and employee engagement initiatives.
  • Assist with performance reviews, talent management programs, and support employee disciplinary processes when necessary.
  • Help organize employee recognition programs and support the planning of company events and team-building activities.
  • Ensure compliance with federal, state, and local labor laws and regulations, staying informed on changes and updating policies as necessary.
  • Support the development of HR reports and track key performance indicators, providing insights to leadership to inform decision-making.
  • Assist in updating and maintaining the employee handbook, ensuring that company policies are aligned with legal requirements.
  • Provide administrative support to leadership, including calendar management, scheduling meetings, and coordinating travel logistics.
  • Organize internal and external meetings, including meals, luncheons, and interview schedules, as well as managing logistics for company-wide events and conferences.
  • Order office supplies, manage office equipment, and communicate with building management to address facilities issues.
  • Handle filing, faxing, mail management (including FedEx shipments), and maintain a professional reception area, including managing employee access badges and parking validation.
  • Provide additional HR and administrative support as required, working cross-functionally with other departments to improve HR processes and organizational effectiveness.
Essential Skills
  • Understanding of basic HR functions
  • 2-5 years of experience in HR field
  • Bachelor's Degree required
  • 2 years of experience with Microsoft Office (Teams, Word, Outlook, Excel, PowerPoint)
Additional Skills & Qualifications
  • Experience with Dayforce and SuccessFactors
  • HireRight experience
  • Onboarding experience
  • Payroll systems experience
  • Love learning, changing, and growing
  • Go-getter attitude
  • Ambitious
  • Selfless mindset
  • Willingness to take on more than what's assigned
  • Leadership skills
  • Change management
  • Critical thinking - understanding the why behind it
  • Strategic mindset and problem solving
About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
  • Hiring diverse talent
  • Maintaining an inclusive environment through persistent self-reflection
  • Building a culture of care, engagement, and recognition with clear outcomes
  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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