Construction services Manager

TECHNICAL MANAGER IV - CONSTRUCTION SERVICES MANAGER - IPR 47402 Agency : Department of Transportation Closing Date/Time: 07/05/2024 Salary: $5,274 - $9,430 Monthly Anticipated Starting Salary Range: $5,274 - $6,774 Monthly Job Type: Salaried County: Cook Number of Vacancies: 1 Plan/BU: NR916 Pro-Tech Teamsters This position is covered by the Revolving Door Prohibition policy. This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Agency Mission Statement The Illinois Department of Transportation is seeking to hire a Construction Services Manager. The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules are available in many program areas. Health, Life, Vision, and Dental Insurance Pension Plan (10) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually. New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually. Employees earn (3) paid Personal Days annually. (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors. Job Responsibilities This position is accountable for supervising and coordinating the administrative support services within the Bureau of Construction to facilitate the performance of the Bureau of Construction's primary function of construction supervision. Such duties include personnel supervision, budgetary and equipment management, inventory and commodity control, and record retention and management. Maintenance of vehicles in Bureau of Construction: approx. 200 vehicles Annual volume of Bureau of Construction's records: approx. 600 new job boxes Annual Bureau of Construction's budget: approx. $300K This position reports to the Administrative Control Manager. Reporting to this position are the Construction Vehicle and Inventory Manager, Inventory Control Technician, Administrative Technician, Office Coordinator, Office Assistant, and Office Occupations Trainee. The continuous high volume of construction activity within the district, 300 - 400 construction projects simultaneously, creates unusual problems in estimating personnel requirements, assignment of equipment and vehicles to the various projects and maintenance of contracting schedules. Typical problems encountered by the incumbent include developing the documentation to support budget submittals on the basis of program requirements and historical expenditure data in the manner in which approved funds are allocated to the various sections within the Bureau of Construction; assuring that purchasing requests reflect approved budget allotments and are in compliance with established procurement regulations; obtaining the necessary information for superior performance of contractors awards; maintaining an accurate record of the locations for over 3,000 boxes containing construction contracts records; reviewing needs within the Bureau of Construction; and designating courses and developing schedules for the department's continuing education program for approximately 300 construction employees. The greatest challenges are properly evaluating available resources in relation to program requirements and distributing the available asset amounts of the construction projects to facilitate project completion. The incumbent personally assembles and develops proper documentation for the Bureau of Construction's budgetary estimates. The incumbent continuously evaluates equipment and vehicle usage and makes assignments to improve efficiency. The incumbent ensures construction vehicle users have extended liability insurance in place, that accidents are reported properly, and monitors WEX card expenses. The incumbent registers technical candidates for training and supervises clerical staff. The incumbent prepares requisitions for and maintains control over commodities and equipment and procures equipment in BidBuy. The incumbent distributes contractor evaluation reports, projects annual personnel needs, manages over 200 vehicles, and organizes major meetings for the Bureau of Construction, including pre-bid meetings and the Construction/Materials Seminar. The incumbent maintains the record retention area so that recovery of specific records is efficient. The incumbent oversees the Contractor of the Year applications. Job Responsibilities Continued The incumbent accomplishes accountabilities through the following staff: Construction Vehicle and Inventory Manager who is accountable for the inventory and maintenance of Bureau of Construction fleet and field equipment; gas expenses submissions and reporting; as well as record retention management in accordance with established policies, standards, and best practices. Inventory Control Technician who is accountable for maintaining and organizing the office storage operations for the Bureau of Construction. The incumbent provides coordination and support between the Construction Services Section and construction field staff. Administrative Technician who is accountable for assisting the Bureau Chief of Construction by performing a variety of administrative functions. Office Coordinator who is accountable for performing a wide variety of technical, secretarial, and office support functions. Office Assistant who is accountable for processing and maintaining records for the Bureau of Construction field personnel concerning time, equipment, etc. Office Occupations Trainee who is accountable for performing a variety of office duties while a participant in an on-the-job office occupation training program. Within general policy guidelines, the incumbent exercises considerable independent judgment on matters relating to planning, forecasting, and executing the Bureau of Construction budget in the function of performing the accountabilities for this position. The incumbent maintains close internal contact with the Bureau of Construction's construction area supervising engineers, construction administrative team, resident engineers, inspectors, and staff in the Bureau of Finance and Administration, Bureau of Business Services, central office, and Central Management Services (CMS) garages. External contacts include personnel with various equipment manufacturers and vendors. Occasional districtwide travel and overtime is required. The effectiveness of this position is measured by the assistance delivered to field staff in the completion of the district's construction program through the efficient utilization of equipment, and prompt processing of construction contracts correspondence. Principal Accountabilities 1. Provides adequate documentation for the Bureau of Construction's budgetary submittals. 2. Distributes available funds among the various sections in an efficient and adequate manner. 3. Makes Bureau of Construction requisitions orders and procures equipment in BidBuy. 4. Ensures that data entry for AMP is accurate and timely. 5. Monitors equipment/vehicles usage, costs, and maintenance. Provides annual vehicle inspection. 6. Ensures that construction vehicle users have extended liability insurance in place and that accidents are reported properly. 7. Monitors expenses for WEX cards. 8. Provides safety orientation for new field employees. 9. Manages travel and education reimbursements. 10. Maintains the record retention area in a manner that allows efficient recovery of specific records when required. 11. Oversees Contractor of the Year applications. 12. Cooperates with Bureau of Materials in organizing annual Construction-Materials seminar. 13. Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees. 14. Performs other duties as assigned. Qualifications Position Requirements Education/Experience: o Completion of a bachelor's degree majoring in business, logistics, public administration, business, or construction management PLUS two years of experience in business, logistics, public administration, construction management, or a combination thereof; OR o Eight years of experience in business, logistics, public administration, construction management; or a combination thereof. Valid driver's license. Occasional districtwide travel and overtime. Ability to lift 20 lbs. Successful completion of a background screening. Position Desirables Ability to plan, organize, and execute administrative and technical program requirements. Ability to apply analytical procedures and techniques in problem solving. Ability to effectively utilize a variety of computer programs. Strong oral and written communications skills. Experience planning, managing, and forecasting budgets. Experience managing equipment and vehicles/fleets. Ability to lift heavy loads up to 50 pounds. Work Hours: 8:00 AM - 4:15 PM, Monday-Friday; 45-minute lunch Work Location: 201 Center Ct, Schaumburg, Illinois, 60196 Agency Contact: DOT.CONTACTHRILLINOIS.GOV Office: Office of Highways Project Implementation/Region 1/District 1/Construction Posting Group: Transportation ; Fiscal, Finance & Procurement; Leadership & Management; Office & Administrative Support Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine. APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. Seasonal and temporary workers should use a personal e-mail address when applying for jobs. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreplySIL-P1.ns2cloud.com systemsSIL-P1.ns2cloud.com Nearest Major Market: Chicago