Administrative Assistant

3 days ago

Berlin, United States North Country HealthCare Full time
Position Summary
  • Under the supervision of the System Chief Nursing Officer, provides administrative and clerical support as assigned.
Job Requirements
  • Education, Required Licenses/Certifications:
  • Associates Degree in Secretarial Science and five years secretarial experience required.
  • Prior experience will be considered in lieu of degree.
  • Work Experience, Skills, Knowledge and Abilities:
  • Must have excellent keyboarding and computer skills.
  • Must possess strong verbal and written communications skills.
  • Extensive database and spreadsheet experience a must.
  • Experience with PowerPoint software required.
  • Prior minute taking experience required.
  • Must be self-motivated and able to work independently with limited supervision.
  • Strong interpersonal and organizational skills are required.
  • Must have technical aptitude and a willingness to learn various software applications used at AVH.
Contacts
  • Specialty Practice administrators, providers, staff, vendors and System colleagues.
Physical Requirements
  • Indicates the appropriate physical requirements of this job in the course of a shift. Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.
40%

AVH Values/Commitment to AVH Values Booklet
  • Sense of Ownership: Investing in our workplace and culture, as a reflection of ourselves, promoting a safe environment.
  • Collaboration: Working together, encouraging teamwork.
  • Quality: High quality patient centered holistic care, delivered with compassion and empathy.
  • Integrity: Always doing the right thing; respecting patients and staff. Honesty and transparency; kindness.
  • Flexibility: Accepting change as an opportunity to grow while honoring our past and creating our new legacy.
  • Communication: Listen attentively to understand needs and deliver with courtesy, clarity and compassion.
  • Service: Exceeding expectation while meeting the changing needs of our community.
  • Accountability: Accepting and taking responsibility for our own actions and feelings, and taking initiative to ensure a safe and supportive workplace.
40%

Essential Functions
  • Exhibits courteous and cooperative behavior towards patients, families, visitors, volunteers, students, peers, and providers. Anticipates service needs and proactively resolves issues. Consistently holds self and others accountable for meeting patient/customer service standards. Practices service recovery skills.
  • Works openly and collaboratively both inside and outside the department; promotes performance improvement. Follows through on statements and actions in a timely manner. Strives for excellence in all endeavors.
  • Encourages discussion and consensus building. Recognizes and adapts to different view points and opinions; values diversity. Uses "indoor" voice. Avoids interrupting others. Champions change and exhibits flexibility and adaptability.
  • Accepts responsibility for own actions, behaviors and decisions.
  • Consistently optimizes time efficiently and effectively. Reports to work promptly at the beginning of the work shift and prepares to begin work. Returns to work promptly from lunch and breaks. Completes work assignment and departs timely. In compliance with Absenteeism and Tardiness policy.
  • Is viewed as a resource in the department when dealing with issues of systems and resources and accomplishing tasks in the most efficient and effective ways.
  • Greets visitors in a friendly, service-oriented fashion. Offers assistance, support, and helps as needed/requested. Determines urgency of the situation. Suggests appropriate referrals. Answers inquiries and handles routine matters on own initiative.
  • Using a variety of software packages, creates, formats, edits, proofreads, and/or reproduces a variety of material, including correspondence, memos, reports, policies, forms, charts, statistics, minutes, and other documents.
  • Schedules, organizes and coordinates various meetings. Oversees preparation of meeting agendas. Attends meetings as assigned and transcribes minutes of meetings. Expectation that all meeting minutes will be completed within 24 hours. Maintains committee records in orderly fashion.
  • Ensures that physician/provider "time studies" are completed timely and formally documented.
  • Composes correspondence, memos and reports. Transcribes from handwritten and/or dictated material, inclusive of dragon dictated correspondence.
  • Provides administrative support to Specialty Practice Director and Specialty Practice Clinical Supervisor, assisting with projects.
  • Provides administrative support in the wRVU and production data management and Provider Cost Report studies. Assists with ASA budget development as requested.
  • Manages provider and staff schedules for time off, sick calls and weekly assignments.
  • Supports System Practice management through research, data collection, data reporting, verification, reconciliation and analysis. Compiles data/statistics as requested.
  • Assists the various specialties with projects.
  • Assists with organizing, tracking and maintaining a record of department purchases to assist with cost containment.
  • Updates and maintains Practice policies and procedures.
  • Collects, maintains, and compiles data/statistics as requested. Reconciles statistics to assure accuracy. Troubleshoots inaccuracies and rectifies errors. Prepares statistical reports and graphs. Distributes statistical reports.
  • Coordinates and tracks assigned workflow, schedules, and projects to ensure paperwork is complete/appropriate.
  • Assists with tracking CMEs for providers.
  • Assists with creating and maintaining staff educational competencies.
  • Schedules meetings, meeting rooms, and manages electronic calendaring as requested. Ensures preparation and availability of materials needed for meetings.
  • Provides backup support for maintaining inventory of administrative office and copier supplies, including Specialty Practice weekly order from supply company.
  • Assists with the support of the copy machine and fax machine.
  • Maintains filing and record management systems and other office flow procedures. Ensures files are up-to-date, organized and easily accessible. Maintains effective tickler system to ensure important deadlines are not missed.
  • Copies and collates material.
  • Demonstrates technical aptitude. Is familiar with computer applications. Is willing to learn software applications.
10%

Non-Essential Functions
  • Performs all other administrative and clerical duties as necessary to meet operational needs.
  • Works collaboratively with other administrative/clerical support staff to ensure appropriate coverage. Provides earned time relief backup as needed.
  • Maintains work area in a clean and orderly manner.

10%

  • Administrative Assistant

    3 days ago

    Berlin, United States North Country HealthCare Full time

    Position Summary Under the supervision of the System Chief Nursing Officer, provides administrative and clerical support as assigned. Job Requirements Education, Required Licenses/Certifications: Associates Degree in Secretarial Science and five years secretarial experience required. Prior experience will be considered in lieu of degree. Work...

  • Administrative Assistant

    2 weeks ago

    Berlin, United States North Country HealthCare Full time

    Position Summary Under the supervision of the Specialty Practice Director, provides administrative and clerical support as assigned. Job Requirements Education, Required Licenses/Certifications: Associates Degree in Secretarial Science and five years secretarial experience required. Prior experience will be considered in lieu of degree. Work...

  • Recruitment and Administrative Assistant

    2 weeks ago

    Berlin, Massachusetts, United States Autism Behavioral Center Full time

    Recruitment and Operations Support RoleAbout the Job:The Autism Behavioral Center is hiring a Recruitment and Operations Support professional to provide key administrative assistance to our recruitment and operations teams.Estimated Salary: $48,000 per yearResponsibilities:Support recruitment efforts, including platform profile setup and candidate...

  • Administrative Assistant

    2 months ago

    Berlin, United States Autism Behavioral Center Full time

    Benefits Health, Dental & Vision Benefits offered Inhouse Hands On Training Paid Time off and Sick time Flexible schedule 401k Retirement Savings Program Modern and health-conscious work space Job Summary This role is a great starting point for candidates who are interested in joining the professional world, providing hands-on experience and the benefit...

  • Associate Administrative Assistant

    4 weeks ago

    Berlin, United States TalentBurst, Inc. Full time

    Onsite 100% - Berlin, CT Summary: Performs varied, complex, and confidential secretarial and administrative work, requiring initiative, judgment and a broad knowledge of Company organization, policies, practices, and procedures. Acts for the principal in matters not requiring his/her presence. May guide and direct other secretarial/clerical personnel in...

  • Administrative Assistant

    2 weeks ago

    New Berlin, United States Aston Carter Full time

    Job Title: Administrative Assistant Job Description Triage email Inbox, addresses dead emails, forwards questions to technical support or CPM Manage incoming phone calls, emails, and correspondence internally with professionalism and discretion. Organize and maintain files, records, and databases with accuracy and confidentiality. Prepare regular...

  • Clinical Administrative Assistant

    17 hours ago

    New Berlin, United States Regency New Berlin Full time

    SUMMARY The Clinical Supervisor reports to the Director of Clinical Service and provides administrative support to the clinical department within Assisted Living Programs. Ensures compliance with clinical related documents and enhances coordination of daily administration of clinical operations. What's in it for you? Flexible hours Opportunity to help and...

  • Administrative Assistant

    3 days ago

    New Berlin, United States Aston Carter Full time

    Job Title: Administrative Assistant Job Description Triage email Inbox, addresses dead emails, forwards questions to technical support or CPM Manage incoming phone calls, emails, and correspondence internally with professionalism and discretion. Organize and maintain files, records, and databases with accuracy and confidentiality. Prepare regular reports...

  • AOT District Administrative

    17 hours ago

    Berlin, United States State of Vermont Full time

    Overview The Agency of Transportation is seeking a District Administrative & Technical Assistant. This position will work in an office setting in District 6 at the Berlin office. At times, travel may be required to district garages to assist with computer replacement, repair, and other related duties. This position is responsible for providing clerical and...

  • Administrative Assistant

    1 week ago

    Berlin, Maryland, United States One Hour Air Conditioning & Heating of Berlin, MD Full time

    About the Role: We are seeking a skilled Office and Marketing Professional to join our team at One Hour Heating and Air Conditioning of Berlin, MD. In this role, you will be responsible for providing exceptional customer service, maintaining accurate records, and contributing to marketing efforts.Main Responsibilities:Answer customer calls and respond to...

  • Administrative Support Specialist

    1 month ago

    Berlin, Massachusetts, United States Autism Behavioral Center Full time

    About Autism Behavioral Center">We are seeking an experienced and detail-oriented Administrative Support Specialist to join our team at Autism Behavioral Center. In this role, you will be responsible for providing administrative support to our Clinical and Administrative teams.">Job Summary">This is a dynamic opportunity for a highly motivated individual to...

  • Healthcare Administrative Specialist

    1 week ago

    Berlin, Maryland, United States Atlantic General Hospital Corporation Full time

    About Us:Atlantic General Hospital Corporation is a trusted healthcare partner serving the community with compassion and expertise.Compensation Package:This rewarding role comes with a competitive hourly rate of $20.00, plus excellent benefits and opportunities for growth.Job Summary:We seek an experienced Medical Office Assistant to join our team,...

  • Administrative Assistant

    1 week ago

    New Berlin, Wisconsin, United States Rundle-Spence Mfg Co Full time

    About UsRundle-Spence Mfg Co is a family-owned wholesaler serving the plumbing, heating, industrial, well, and septic markets for over 150 years. We pride ourselves on delivering better service, which translates to better value for our customers. Our team members enjoy a positive work environment, excellent benefits, and opportunities for advancement. Job...

  • Administration- Staff Accountant

    4 days ago

    Berlin, United States Okay Industries Inc Full time

    Administration- Staff AccountantBerlin, CT, USA Req #207Monday, December 16, 2024Administration- Staff Accountant AVNA is seeking a motivated and detail-oriented Staff Accountant to join our finance team. This entry-level position is ideal for a junior accounting professional eager to gain experience in both general accounting and costing functions. The...

  • Administrative Healthcare Professional

    1 week ago

    Berlin, Maryland, United States Atlantic General Hospital Corporation Full time

    Job SummaryWe are seeking a skilled Medical Assistant to join our team at Atlantic General Hospital Corporation. This role offers a rewarding work experience and an excellent quality of life, located in Berlin, MD, just five miles from Ocean City's beautiful beaches.Key ResponsibilitiesRetrieve and organize patient data, communicate with providers, and...

  • Project Management Assistant

    2 weeks ago

    Berlin, United States GTT, LLC Full time

    Job DescriptionThe Project Management Assistant will provide administrative support to the project team, including project coordination, compliance, safety and environmental compliance, administrative support, and HR support. The ideal candidate will have a strong background in project management or administrative roles, excellent organizational and...

  • Associate Contract Administrator

    4 weeks ago

    Berlin, United States Eversource Energy Full time

    Responsible for all contract matters relative to specific contracts, from initial planning through project execution and contract closeout for various Distribution Business capital projects, Develops and maintains relationships with contractors and monitors the overall management of the contracts. Monitors and reviews contractor performance. The individual...

  • System Administrator

    4 weeks ago

    New Berlin, United States ACS Group Full time

    JOB REQUIREMENTS: Job Details Level Experienced Job Location Corporate Headquarters - New Berlin, WI Position Type Full Time Education Level 4 Year Degree Job Shift Day Job Category Information Technology Description The Systems Administrator maintains the technical and administrative support for networks, servers, desktops, laptops, and printers. Maintains...

  • Planner/ Administrative Assistant

    3 weeks ago

    New Berlin, United States Adecco Full time

    Job DescriptionJob DescriptionAdecco is assisting their client with their search for Planner/ Admistrative Assistant.Type: 40hrs/wk. ContractStart Date: 1-2 weeks.Location: NEW BERLIN WI 53151 (onsite Required)Pay: $28.00Duration: Temp (7-8 months- can extend)Shift: M-F 8am-5pmDescription: Responsible for reviewing and scheduling customer and stock orders...

  • Planner/ Administrative Assistant

    5 hours ago

    New Berlin, United States Adecco Full time

    Job DescriptionJob DescriptionAdecco is assisting their client with their search for Planner/ Admistrative Assistant.Type: 40hrs/wk. ContractStart Date: 1-2 weeks.Location: NEW BERLIN WI 53151 (onsite Required)Pay: $28.00Duration: Temp (7-8 months- can extend)Shift: M-F 8am-5pmDescription: Responsible for reviewing and scheduling customer and stock orders...