Operations Coordinator I

3 weeks ago


Austin, United States Highland Homes Full time

For over 30 years, one Company has represented quality & leadership -Highland Homes- where building careers goes hand in hand with excellence in new home construction. Highland's employees thrive in an atmosphere of appreciation & confidence, contributing their unique ideas to the Company's overall success.Our employees are our greatest asset.Highland Homes is currently accepting resumes for an Operations Coordinator I role. This role is responsible for supporting the Area Operations Manager with providing operational support to field project sites.DUTIES AND RESPONSIBILITIES:Contract processing, inclusive of rewrites, specials, transfers and change orders; assigning & entering job numbers & lot lists; distributing interdepartmental paperwork; and inputting new home information into the SAM builder softwareProcess bust out management, inclusive of auditing paperwork for house file and requesting earnest money refundsProcess permit & holds and Spec homesAssist in electronically filing department documents for house filesCheck assigned HUD settlement statements for accuracyAssist with customer care/warranty calls as needed, inclusive of creating customer work orders and editing uncategorized pending work ordersDistribute and track homeowner referral bonusesPrint and distribute house plans and request permit checks and other checks as needed by BuildersServe as primary back up for Operations AssistantOther duties as assignedMINIMUM QUALIFICATIONS:Minimum High School Diploma required.College Degree in Business, Communications or other related field preferred.Prior Operations experience preferably in Homebuilding:Operations Coordinator I: Minimum of 6 months of operations related experience required. Prior Administrative Assistant or general office support role experience preferred.Operations Coordinator II: Minimum 1 year of experience in contract, spec, bust out, and warranty service required. Minimum 2 years of administrative assistant or general office support role experience required.Operations Coordinator: Minimum 3 years of experience in in contract, spec, bust out, and warranty service required. Minimum 5 years of prior administrative assistant or general office support role experience required.Strong proficiency in MS Office (Excel, Word, etc.) software required.Excellent communicator (oral and written) including the desire to ask questions and learn from others.Strong organizational skills with a keen ability to prioritize, multi-task and pay close attention to detail and accuracy.Prior experience with SAM software a plus.Highland offers a competitive benefit package, including excellent medical / dental / prescription benefits, Employee Stock Option Plan, 401(k), new home purchase discounts, & more - all in a business casual atmosphere Join the company that recognizes & rewards the people who create their success. Highland Homes is an Equal Opportunity Employer.


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