Event Coordinator

5 days ago

Saratoga, United States White Lodging Full time

Summary:
The Event Coordinator provides support and assistance for Event Managers in the planning and execution of events. Preparse event documentation for the customer and coordinate distribution to appropriate hotel departments.

Responsibilities
•Provide the highest quality of service to the guest at all times and anticipate and exceed guest expectations. Know and live the mission and the White Lodging/brand basics. Understand the Hotel Improvement Plan.
•Type Banquet Event Orders, resumes and cover sheets and distribute to the appropriate hotel departments. Produce all correspondence in a professional manner.
•Handle special projects from the Event Management Director/Managers.
•Responsible for tracking and maintaining purchase orders and invoices.
•Order supplies for office.
•Log and file turnovers from Sales.
•Attend BEO meeting when necessary.
•Coordinate and handle affiliate groups with Event Manager's supervision.
•Arrange in-house meetings including blocking space and creating the BEO.
•Type post-con reports and critiques.
•Create house accounts in PMS and bookings in Delphi.
•Always answer the telephone within three rings with a smile and answer questions accordingly or transfer.
•Call customer for guarantee number and enter in Delphi.
•Complete order form for amenities, electrical service, security, telecom and parking vouchers.
•Provide support for business center.
•Establish, develop and maintain a filing system.
•Have knowledge and familiarity with hotel facility.
•Have effective communication skills.
•Ensure security and confidentiality of all guest and hotel information and material.
•Practice energy conservation at all times
•Notify manager/AYS of maintenance issues.
•Maintain a clean and orderly work area in accordance with hotel standards.
•Attend work on time as scheduled and adhere to attendance policy.
•Participate in daily preshift.
•Utilize property Service Recovery/Defect Tracking processes.
•Report unsafe conditions and suspicious activity to Loss Prevention/Management.
•Practice safety standards at all times and keep the property safe for guests and fellow associates. Use wet floor signs as needed. Use personal protective equipment.
•Wear uniform, including nametag at all times in accordance with the Standards of Appearance.
•Communicate properly and effectively with the guest, associates and managers. Effectively respond to guest complaints.
•Promote teamwork and associate morale.
•Maintain knowledge of hotel property, hotel staff, hotel services, hotel service hours of operation, and hotel surroundings (i.e. mall, restaurants).
•Adhere to all work rules, procedures and policies established by the company. This includes, but is not limited to those contained in the Associate Orientation Handbook and the red Emergency Response Procedures Manual. Have a thorough knowledge of emergency procedures. Complete Chemical Training and Blood borne Pathogen Training.
•Follow proper key control procedures.
•Perform other duties as assigned.

Other Information

COMPETENCIES
•Job Knowledge
•Flexibility/Adaptability
•Quality of Work
•Perseverance
•Quantity of Work
•Organization Skills
•Guest Focus/Customer Service
•Effort
•Reliability/Dependability
•Judgment/Problem Solving
•Motivation/Initiative
•Cooperation/Teamwork

SKILLS
•Must pass certification quiz/test for position.
•Knowledge of Excel and Word

EDUCATION/EXPERIENCE
•Experience with PMS and Delphi is a plus

WORKING CONDITIONS
•Lift, carry or otherwise move up to 10 lbs. regularly. Lift, carry or otherwise move up to 25 lbs occasionally with assistance. Follow proper moving and lifting procedures identified in Departmental Orientation Handbook. Regularly required to stand; sit; walk; reach; use hands to finger, handle or feel; talk and hear.

FULL TIME BENEFIT OVERVIEW
•Medical, Dental, and Vision
•Life Insurance
•Employee Assistance Program (EAP)
•401(k)
•Vacation and Paid Time Off (PTO)
•Tuition Reimbursement
•Complimentary and Discounted Rooms

Location Code: 9090

  • Wedding Events Coordinator

    5 days ago

    Saratoga Springs, New York, United States Saratoga Casino Hotel Full time

    About Us: At Saratoga Casino Hotel, we pride ourselves on providing an exceptional entertainment experience for our guests. As we continue to expand our events department, we are seeking a highly skilled Wedding Sales Manager to join our team.">The Job: As a Wedding Sales Manager, you will play a critical role in driving the growth of our events department...

  • Hospitality Event Coordinator

    1 week ago

    Saratoga Springs, New York, United States Mazzone Full time

    Job DescriptionMazzone Hospitality seeks a skilled Catering Manager to join our team. In this role, you will oversee the Catering Department, ensuring that events are executed with precision and attention to detail.About the PositionThis is an exciting opportunity to work with a reputable company in the hospitality industry. As a Catering Manager, you will...

  • Sales and Events Coordinator Position

    6 days ago

    Saratoga Springs, New York, United States Saratoga Casino Hotel Full time

    Job DescriptionWe are seeking a skilled Wedding Sales Manager to join our events department. This role requires previous experience managing wedding sales, as well as knowledge of industry best practices and trade shows. The successful candidate will be responsible for promoting our space, sourcing leads, closing sales, and executing events with precision...

  • Event Sales Manager

    6 days ago

    Saratoga Springs, New York, United States Saratoga Casino Hotel Full time

    About Us: Saratoga Casino Hotel is a premier entertainment destination in the Capital Region, striving to create special experiences for our guests. As we continue to grow and expand our events department, we are seeking a highly skilled Wedding Sales Manager to join our team.">Your Role: As a Wedding Sales Manager, you will be responsible for taking our...

  • Hospitality Event Specialist

    4 weeks ago

    Saratoga Springs, New York, United States SGA Talent Full time

    At SGA Talent, we are seeking highly skilled and attentive individuals to join our team as Banquet Servers. This role is perfect for those who enjoy working in a fast-paced environment and providing exceptional service to guests.Job SummaryA Banquet Server at SGA Talent plays a vital role in ensuring guests have a memorable experience during special events,...

  • Event Staffing Specialist

    1 month ago

    Saratoga Springs, New York, United States SGA Talent Full time

    SGA TalentAward-winning hospitality and staffing firm seeking skilled Banquet Servers in Saratoga Springs for special events.About the RoleWe offer a competitive salary range of $15-$20 per hour, flexible scheduling, weekly paychecks, direct deposit, and a paystub portal. Our team is dedicated to providing you with multiple work opportunities.Job...

  • Venue Maintenance Coordinator

    2 weeks ago

    Saratoga, California, United States AEG Full time

    About the RoleThe successful candidate will be responsible for ensuring the venue's facilities are clean, well-maintained, and ready for events. This includes sweeping/mopping floors, emptying trash cans, wiping down surfaces, and performing basic maintenance tasks such as changing lightbulbs and painting.

  • Guest Experience Coordinator

    2 weeks ago

    Saratoga Springs, New York, United States Saratoga Casino Hotel Full time

    Do you enjoy working in a dynamic environment where no two days are the same? As a Front Desk Agent at Saratoga Casino Hotel, you will have the opportunity to work in a team-based environment where everyone consistently uplifts and supports each other through detail-oriented work and regular collaboration.In this role, you will be responsible for greeting...

  • Student Transportation Coordinator

    1 week ago

    Saratoga Springs, New York, United States Saratoga Springs City School District Full time

    School Bus Driver Job DescriptionWe are seeking a reliable and skilled School Bus Driver to transport students safely and efficiently. This is a great opportunity for individuals who enjoy working with children and are looking for a rewarding career.Job Summary:Drive a school bus to transport students to and from school, as well as on field trips and sports...

  • Hospitality Executive Leader

    1 month ago

    Saratoga, Wyoming, United States Brush Creek Ranch Full time

    We are seeking an experienced Hospitality Executive Leader to join our team at Brush Creek Ranch in Wyoming. As a key member of our leadership team, you will be responsible for overseeing the Front Office, Housekeeping, and Spa departments, ensuring smooth operations and exceptional guest service.Your primary focus will be on building a strong talent...

  • Human Resources Support Specialist

    5 days ago

    Saratoga, Wyoming, United States White Lodging Full time

    Role DescriptionThis role involves welcoming, directing, and answering inquiries from our teams. You will also perform full-cycle recruiting, including job advertising, interviewing, onboarding paperwork, drug testing, and orientation. Additionally, you will assist in planning and executing associate recognition and engagement events.About UsWhite Lodging...

  • School Age Childcare Coordinator

    2 months ago

    Saratoga Springs, United States Saratoga Regional YMCA Full time

    Job Type Full-time Description Pay Range: $21.32/hour-$23.53/hourThis position requires oversight of multiple locations in the Saratoga, Wilton, Glens Falls, and Battenkill areasPOSITION SUMMARY: This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy...

  • Banquet Service Staff

    1 month ago

    Saratoga Springs, New York, United States SGA Talent Full time

    {"id": "SGA Talent Banquet Server 1", "title": "Banquet Server", "content": "Job SummaryA Banquet Server with SGA Talent is responsible for providing exceptional service to guests at events. They play a key role in ensuring a positive experience by serving food and beverages, setting up and clearing tables, and maintaining a high standard of service...

  • Banquet Server

    4 months ago

    Saratoga Springs, United States SGA Talent Part time $20

    SGA Lists, a premier hospitality and staffing firm is hiring banquet servers in the Saratoga Springs and the Capital District areas for special events.Benefits of working with us:Competitive market pay rates.Flexible scheduling.Weekly paychecks.Direct deposit + paystub portal.Direct communication with your POC.An office team dedicated to providing you with...

  • Banquet Server

    7 months ago

    Saratoga Springs, United States SGA Talent Part time $20

    SGA Lists, a premier hospitality and staffing firm is hiring banquet servers in the Saratoga Springs area for special events.Benefits of working with us:Competitive market pay rates.Flexible scheduling.Weekly paychecks.Direct deposit + paystub portal.Direct communication with your POC.An office team dedicated to providing you with as many work opportunities...

  • Director of Guest Experience

    1 month ago

    Saratoga, United States Brush Creek Ranch Full time

    Who We AreAt Brush Creek Ranch, we are more than just a destination; we are an experience. Nestled in the stunning landscapes of Wyoming, we offer luxury adventure in the great outdoors. Working at Brush Creek Ranch means joining a team dedicated to creating unforgettable experiences for our guests. With a commitment to hospitality and service excellence, we...

  • Banquet Server

    4 months ago

    Saratoga Springs, United States SGA Talent Part time $20

    Servers needed asap! Great company, beautiful venues! Days, Nights Weekends!Premier staffing firm SGA Lists, is hiring professional and experienced servers .Working with us allows you to enjoy a flexible schedule along with a dedicated office team diligently at work to provide you with as many work opportunities as possible.Job Summary:A Banquet Server is...

  • Saratoga Springs Recreation Supervisor

    4 weeks ago

    Saratoga Springs, Utah, United States City of Saratoga Springs Full time

    Job OverviewThe City of Saratoga Springs Recreation Department is seeking a part-time Site Supervisor to oversee the successful execution of recreation programming. This role involves supervising youth sports games, ensuring timely game starts and ends, and maintaining facility/field cleanliness.About the RoleThis position reports directly to the Recreation...

  • Executive Assistant

    3 days ago

    Saratoga Springs, United States Bright Sighted Podcasting Full time

    ————————————Position: Executive Assistant Location: Saratoga Springs, NY, Type: Part-Time (20 hrs a week), Contracted Suggested Schedule: 9am - 1pm, M-F ————————————About the Company & Founder: Bright Sighted Media a leading podcasting agency, production house and studio based in Saratoga, NY. The company...

  • Executive Assistant

    2 weeks ago

    Saratoga Springs, United States Bright Sighted Podcasting Full time

    ————————————Position: Executive Assistant Location: Saratoga Springs, NY, Type: Part-Time (20 hrs a week), Contracted Suggested Schedule: 9am - 1pm, M-F ————————————About the Company & Founder: Bright Sighted Media a leading podcasting agency, production house and studio based in Saratoga, NY. The company...