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Front Desk Receptionist
2 months ago
Front Desk Receptionist
9420 Athena Cir, La Jolla, CA 92037, USA
Req #371
Friday, September 6, 2024
Job Summary
The Front Desk Receptionist is responsible for making a great first impression from all visitors and employees entering the building, acting as the building ambassador. This requires a person who is positive, vibrant, professionally dressed, well informed and a great communicator. A punctual, reliable and detail oriented person is critical for this position.
Essential Duties and Responsibilities
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Answer multi-line telephone system, screen, and route calls to appropriate people
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Take and relay messages via email
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Answer inquiries about organization
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Greet visitors in a professional manner while maintaining security awareness
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Ensure security at the front desk by unlocking front door for visitors, checking employee badges, and distributing and collecting visitor badges
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Sort and distribute all incoming mail, applicable packages and faxes
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Keep accurate inventory of postage funds and supplies on hand
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Coordinate lunch delivery orders and payment for Fac/Ops Department
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Coordinate meetings and organize catering/lunch delivery for LJI and KKC employees
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Provide miscellaneous clerical assistance as directed such as scanning, data entry, invoicing and generating departmental purchase orders
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Assist Operations Department with special projects and daily tasks as requested (e.g. cost analyses, spreadsheets, forms, inventory, ordering, and vendor communication)
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Responsible for issuing, collecting, and monitoring online reservation system for UCSD parking permits and Sanford parking permits
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Report to Operations regarding Atrium, 1st floor conference rooms, copy room, lunchroom, and other main 1st floor needs as requested
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Responsible for communicating with vendors and Operations of required service
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Crooks-Train in various daily operational duties to act as backup to Operations
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Responsible for all vendor Certificate of Liability Insurance, Contractor and Vendor Safety Manual, and other documents as requested are current on file
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Upkeep and control inventory in reception area and mailroom (visitor badges, badging supplies and security supplies, copy room supplies, front desk supplies, etc.)
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Act as main point of contact with first shift security guard and updates the guard with critical information and pass-down information
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Keep all receptions files up to date within the server
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Assist renewal of parking permits each year as requested
Leveling Requirements
Position is full-time; M-F 8am-5pm
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Must have at least 2 years of related experience and/or training
High School Diploma or equivalent
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Outgoing, mature individual with ability to perform multiple tasks
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Excellent verbal and written communication skills
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Experience working in multi-cultural environment
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Superb customer service skills
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Midlevel computer experience required, including ability to create spreadsheets
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Accurate typing-minimum speed of 45wpm
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Must possess a high level integrity and understand the importance of confidentiality
How to apply
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Interested candidates please submit your resume in a single file attachment.
LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs.
With over 30 different countries represented, diversity is respected and celebrated at LJI. We are committed to ensuring a safe and compassionate environment that is equal, just, and fair. Science and discovery benefit from a diversity of talents, a diversity of approaches, and a diversity of perspectives. The La Jolla Institute's Diversity, Equity, and Inclusion Initiative is designed to help us identify areas at the Institute that need improvement so we can together create an environment that is inclusive, provides equal opportunities, and opens doors that propel our research for human health.
La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity.
Other details
- Job Function
GA - Pay Type
Hourly - Min Hiring Rate
$22.49 - Max Hiring Rate
$24.00
- 9420 Athena Cir, La Jolla, CA 92037, USA
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