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Records Analyst

2 months ago

Glendale, United States Lewis Roca Rothgerber Christie Full time
Records Analyst

Glendale, CA

Lewis Roca is a top ranked Am Law 200 commercial law firm and one of the largest in the Western United States. We are seeking a Records Analyst to join our team

Summary:

Lewis Roca has an opportunity for a Records Analyst to work with our Information Governance (IG) team in our Los Angeles office. You will be part of a dynamic team dedicated to coordinating IG operations for the applicable firm office. At Lewis Roca, your work will help protect, restore and maximize value for our clients. This role is a full-time, non-exempt position that requires onsite attendance 5 days per week.

About Lewis Roca:

Our award winning team of lawyers offer extensive experience in a wide range of disciplines. We strive to be the employer of choice in the legal community. Our goal is to attract talent of varied backgrounds who meet our standards of excellence and reflect the marketplace that we serve. We embrace this diversity; it contributes to our success.

A set of core principles guide our work with our clients and with each other. Together, we call this Experience Amplified. It is a client-centered operational approach that helps define a culture of service excellence. It contributes to our highly collaborative group of business professionals, led by a dedicated and passionate C-Team.

Duties and Responsibilities:

  • Utilize the firm Document Management System (DMS) for filing and maintenance of electronic records
  • Support the firm's ongoing file digitization project by scanning physical files and filing into the appropriate electronic workspace
  • Support the file transfer process by preparing files (physical and electronic) for review
  • Scan and shelve files in an organized fashion
  • Manage client and firm physical and electronic records under established firm and IG department policies and procedures
  • Retrieve and deliver requested files to attorneys, paralegals, and staff
  • Maintain physical files for attorneys, secretaries, and paralegals
  • Interface with the firm's external storage vendor(s) to send and retrieve files and order supplies
  • Proactively provide support to team member projects and duties where needed
  • Other duties as assigned
  • Available to perform duties in the office at least 40 hours per week (standard work schedule 8:00 a.m. to 5:00 p.m.)
Education and Experience:
  • College degree preferred. High school degree with relevant experience will be considered in lieu of a college degree
  • Minimum of two years of experience in a corporate or legal working environment required
  • Prefer experience working with legal records management systems such as IRM, Filetrail, and/or RFID
  • Proficient with Microsoft Office applications such as Outlook, Word, and Excel
Required Skills:
  • Strong technical skills relevant to Information Governance (IG) management systems (RMS/DMS), including areas specific to data conversion, document properties, and metadata management
  • Experience with iManage Worksite, IRM, and RFID preferred
  • Knowledge and experience in a variety of software programs, including, but not limited to Microsoft Office Suite, Outlook, as well as the ability to learn new software programs as needed
  • Knowledge of document scanning applications and workflows is essential
  • Exceptional organization skills and the ability to manage large amounts of paper
  • Ability to perform clerical tasks on time and respond to requests quickly and appropriately
  • Experience with Intellectual Property prosecution records preferred
  • Excellent verbal and written communication skills
  • Ability to lift, carry, push, pull, reach, stoop, and climb to complete moderately demanding physical activities
  • Ability to deal effectively with others and to work effectively in fast-paced situations
  • Ability to operate effectively, independently, and in a team environment
  • Ability to interface with attorneys, secretaries, and others in a professional manner
  • Outstanding customer service skills
  • Ability to handle sensitive information with discretion and professionalism
Pay rate: $49,000 to $59,000 per year

Compensation can vary based on qualifications and experience.

This position is subject to export control laws.

Lewis Roca offers competitive compensation and benefits, including:
  • 401(k) with generous employer match
  • 3 weeks of paid time off
  • 10-paid holidays per year
  • Benefits start on day 1
  • 5 medical plan options to choose from
  • Tuition reimbursement
  • Gym reimbursement
  • Well-being program
  • Employer-paid life insurance and long term disability
  • And much more


How to Apply

Thank you for your interest in Lewis Roca. To complete an application and submit your resume, please click "Apply for this Position." No phone calls please. We will contact you if your resume indicates that you are a strong candidate for this position. #LI-LH1 #LI-ONSITE

We are not accepting resumes from search firms for this position.

Lewis Roca is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.

For more information about equal employment opportunity, please click here for the "Know Your Rights" poster. To request a disability accommodation in the application process, please click here. Lewis Roca participates in E-Verify, please click here for more information. For information regarding your Right to Work, please click here.