Admin/HR Assistant

2 days ago

Lake Forest, United States Gatekeeper Systems Full time

Gatekeeper Systems stands proudly as the foremost global leader in retail loss prevention, operations management, and analytics, with our headquarters based in Foothill Ranch, California. We maintain a strong presence across the globe, with offices in the UK, Australia, China, Hong Kong, Germany, France, and Canada, fostering a diverse team of 450 talented employees. Over the past 25 years, Gatekeeper Systems has been at the forefront of the industry, demonstrating our commitment to excellence through cutting-edge technologies and unparalleled customer service.

Join us on our journey as we continue to revolutionize the retail sector, providing innovative solutions and services that redefine industry standards.

We are seeking a proactive and detail-oriented Admin/HR Assistant to support essential administrative and human resource functions at our corporate office in Foothill Ranch, California. This role involves managing day-to-day office operations, ensuring a well-organized workplace, and assisting with basic HR processes to support the employee lifecycle.

ESSENTIAL JOB FUNCTIONS; but not limited to:

Maintain office supplies, breakroom inventory, and cleanliness.

Manage and coordinate with various vendors for office services, cleaning supplies and other needs.

Process travel arrangements, including booking hotels and meeting rooms.

Order business cards, name plaques, employee rewards, and other materials.

Arrange catering for meetings and events and restock office meeting rooms.

Distribute office mail and handle incoming calls, assist callers as needed.

Greet visitors and notify employees of their arrival.

Coordinate the ordering of anniversary plaques for US and global offices.

Address unexpected onsite administrative tasks promptly.

Manage, review, and process various vendor invoices.

Plan and coordinate special company events and initiatives

Assist with scheduling interviews, including coordinating with candidates and hiring managers.

Support the onboarding process with other HR team members.

Help organize employee engagement activities and recognition programs

Provide basic HR support by addressing routine employee HR inquiries.

QUALIFICATION REQUIREMENTS

The requirements listed below are representative of the knowledge, skill and/or ability required.

  • Capable of performing multiple tasks in a fast-paced environment
  • Proficient computer skills.
  • Professional demeanor with pleasant verbal and written communication skills
  • Excellent organizational and time management abilities.

EDUCATION AND/OR EXPERIENCE

Associate degree required. Bachelors degree preferred.

Preferably some experience in a corporate environment and administrative role.

DISCLAIMER

This Job Description is a general overview of the requirements for the position. It is not designed to contain, nor should it be interpreted as being all inclusive of every task which may be assigned or required. It is subject to change, in alignment with company/department needs and priorities.

Gatekeeper Systems, Inc., is an equal opportunity employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture, and background. We strongly encourage applications from candidates who demonstrate that they can contribute to this goal. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any protected basis.

  • Admin/HR Assistant

    5 days ago

    Lake Forest, United States Gatekeeper Systems, Inc. Full time

    Gatekeeper Systems stands proudly as the foremost global leader in retail loss prevention, operations management, and analytics, with our headquarters based in Foothill Ranch, California. We maintain a strong presence across the globe, with offices in the UK, Australia, China, Hong Kong, Germany, France, and Canada, fostering a diverse team of 450 talented...

  • Admin/HR Assistant

    5 days ago

    Lake Forest, United States Gatekeeper Systems, Inc. Full time

    Gatekeeper Systems stands proudly as the foremost global leader in retail loss prevention, operations management, and analytics, with our headquarters based in Foothill Ranch, California. We maintain a strong presence across the globe, with offices in the UK, Australia, China, Hong Kong, Germany, France, and Canada, fostering a diverse team of 450 talented...

  • HR Admin

    2 months ago

    Salt Lake City, United States Elwood Staffing Full time

    Kickstart your career in Human Resources! We're looking for an organized and detail-oriented HR Admin to join our dynamic team - perfect for those ready to grow in a fast-paced environment with plenty of opportunities to learn! Company Profile. We sh HR, Staffing

  • HR Admin

    3 days ago

    Salt Lake City, United States Elwood Staffing Full time

    We are seeking a detail-oriented and professional HR Administrator to join our team. This role involves supporting the Human Resources department with administrative and clerical tasks in a dynamic and professional office setting. The HR Administrato HR, Administrative, Staffing

  • Customer Service Admin

    4 weeks ago

    Long Lake, United States ABCO Maintenance Full time

    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Category Business Support Description Customer Service Admin Remote...

  • Project Assistant

    1 month ago

    Salt Lake City, United States ConsultNet Full time

    Job Title: Project Assistant / AdminLocation: Salt Lake City, UTShift: (8) hour shift / Monday to FridayDuration: Contract to Hire, long-termPay range: $22.00 - $25.00 Hor W2 DOEJob Responsibilities:Assisting the project administrator in all of these tasks, but not solely responsible for them:Prepare and submit invoicesTrack and assist in collecting account...

  • HR Clerk

    2 weeks ago

    Forest Park, United States House of Raeford Farms Full time

    Job Title: Experienced Human Resources Clerk The Human Resources Clerk will assist the HR department in various administrative tasks, supporting HR functions and helping ensure smooth and efficient HR operations. This position requires a high level of attention to detail, confidentiality, and a strong understanding of HR processes. Key Responsibilities: ...

  • Project Assistant

    2 weeks ago

    salt lake city, United States ConsultNet Full time

    Job Title: Project Assistant / AdminLocation: Salt Lake City, UTShift: (8) hour shift / Monday to FridayDuration: Contract to Hire, long-termPay range: $22.00 - $25.00 Hor W2 DOEJob Responsibilities:Assisting the project administrator in all of these tasks, but not solely responsible for them:Prepare and submit invoicesTrack and assist in collecting account...

  • Human Resources Assistant

    1 week ago

    Lake Forest, United States Aston Carter Full time

    Job Title: Human Resources Assistant Job Description The company is seeking a Human Resources (HR) Assistant to join our team. The ideal candidate will have a blend of HR and administrative experience, with a strong ability to manage various office duties and support HR functions. This role requires someone who is computer savvy, organized, and capable of...

  • Office Admin

    2 weeks ago

    Salt Lake City, United States AWP Safety Full time

    Job Description Seeking a full-time Office Admin to join our rapidly growing high-end property management team. Need hands-on assistance with the ongoing operations and daily tasks associated with the maintenance of our properties and staff. Qualified candidate experience to include, but not limited to: Administrative/office responsibilities Professional...

  • Sr Admin Asst

    3 weeks ago

    Lake Forest, United States Grainger Full time

    Work Location Type:Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Sr Admin Asst

    3 weeks ago

    Lake Forest, United States Grainger Full time

    Work Location Type:Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Office Admin

    3 weeks ago

    Lake Forest, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    We're seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service,...

  • Office Admin

    3 weeks ago

    Lake Forest, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    We're seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service,...

  • Project Admin Assistant

    3 days ago

    salt lake city, United States ConsultNet Full time

    Job Title: Project Admin Assistant / Data Entry ClerkLocation: Salt Lake City, UTShift: Monday to Friday (Onsite 8-Hour Shift)Duration: 6 months+, possible long-termPay range: $18.00 - $22.00 Hour W2 DOEJob Responsibilities:Assisting the project administrator in all of these tasks, but not solely responsible for them:Prepare and submit invoicesTrack and...

  • Project Admin Assistant

    1 day ago

    salt lake city, United States ConsultNet Full time

    Job Title: Project Admin Assistant / Data Entry ClerkLocation: Salt Lake City, UTShift: Monday to Friday (Onsite 8-Hour Shift)Duration: 6 months+, possible long-termPay range: $18.00 - $22.00 Hour W2 DOEJob Responsibilities:Assisting the project administrator in all of these tasks, but not solely responsible for them:Prepare and submit invoicesTrack and...

  • Project Admin Assistant

    1 week ago

    salt lake city, United States ConsultNet Full time

    Job Title: Project Admin Assistant / Data Entry ClerkLocation: Salt Lake City, UTShift: Monday to Friday (Onsite 8-Hour Shift)Duration: 6 months+, possible long-termPay range: $18.00 - $22.00 Hour W2 DOEJob Responsibilities:Assisting the project administrator in all of these tasks, but not solely responsible for them:Prepare and submit invoicesTrack and...

  • Data Entry/ Customer Service Rep

    3 weeks ago

    Lake Forest, United States Ultimate Staffing Full time

    Ultimate Staffing is seeking a Data Entry/ Customer Service Rep to support a company in Lake Forest, CA. This is an entry level position & starts immediately and pays $18.43/ hr. Key Responsibilities: Email Communication: Communicate professionally with time-share owners and Board of Directors via email. Exhibit excellent email etiquette and respond to...

  • Data Entry/ Customer Service Rep

    3 weeks ago

    Lake Forest, United States Ultimate Staffing Full time

    Ultimate Staffing is seeking a Data Entry/ Customer Service Rep to support a company in Lake Forest, CA. This role starts immediately and pays $18.43/ hr. Key Responsibilities: Email Communication: Communicate professionally with time-share owners and Board of Directors via email. Exhibit excellent email etiquette and respond to inquiries in a timely and...

  • Data Entry/ Customer Service Rep

    2 weeks ago

    Lake Forest, United States Ultimate Staffing Full time

    Ultimate Staffing is seeking a Data Entry/ Customer Service Rep to support a company in Lake Forest, CA. This role starts immediately and pays $18.43/ hr.Key Responsibilities:Email Communication:Communicate professionally with time-share owners and Board of Directors via email.Exhibit excellent email etiquette and respond to inquiries in a timely and...