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Contract & Compliance Administrator Associate

3 months ago

Green Bay, United States Grainger Businesses Full time
Work Location Type: Hybrid - Green Bay, WI

Imperial Supplies, a Grainger Company, is a national distributor of quality maintenance products. Serving the fleet maintenance industry since 1958, Imperial has formed lasting relationships with customers by tailoring our services to meet their changing needs.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. As a Great Place to Work-Certified™ company, we're looking for passionate people to join our team as we continue leading the industry.

Are you a detail-oriented individual looking to kickstart your career in contract management and compliance? Join Imperial Supplies as a Contract & Compliance Administrator Associate In this entry-level role, you'll support our organization by responding to day-to-day queries, drafting contracts, and assisting with contract documentation to ensure timely and accurate completion of the contract process. You will also help maintain organization within Imperial's CLM software through regular reporting.

Imperial Supplies, a Grainger company, is a national distributor of quality maintenance products. Serving the fleet maintenance industry since 1958, Imperial has formed lasting relationships with customers by tailoring our services to meet their changing needs.

Why should you join Imperial?
  • Competitive salary
  • Hybrid / Remote schedule
  • Monday - Friday work schedule, no nights, or weekends
  • Immediate medical, dental, vision; 12 hours of PTO for every full month worked, 6 paid holidays and 6% of annual earnings contributed to your retirement, immediately vested
Key Responsibilities:
  • Inbox Management: Oversee team inboxes, managing vendor registration documentation, credit applications, and various agreements containing terms and conditions.
  • Contract Drafting: Partner with Contracts Administrators to draft and manage entry-level agreements, including amendments and addendums.
  • CLM Software Reporting: Conduct regular reporting of Imperial's CLM Software, providing solutions to address any concerns found through reporting.
  • Contract Follow-up: Ensure that dated contracts are maintained and organized within Imperial's CLM Software by following up with drafters.
  • Team Coordination: Review contracts added to the team as a participant via CLM Software and assign participation of Contracts Team members as needed.
  • Communication: Effectively communicate issues, risks, and recommendations based on day-to-day support activities.
  • Record Retention: Act as the Contracts Team Record Retention Coordinator, effectively communicating policy changes to the team.
  • Project Support: Assist with project work as requested by the Director, Contracts & Compliance.
Non-Essential Job Functions:
  • Perform additional related duties as required or requested.


Minimum Education and Experience: Associate degree in Paralegal Studies, English Studies, Paralegal Certificate, or related field, or equivalent work experience, OR 1 year of previous experience in paralegal, contract review, or related business field.

Preferred Education and Experience: Associate degree in Paralegal Studies, English Studies, or related field, OR 2+ years of previous experience in paralegal, contract review, or related business field.

This role offers the chance to be a part of a dedicated team, where your contributions will directly impact the efficiency and effectiveness of our contract management processes. If you are looking for a role that combines administrative precision with the opportunity to develop your skills in contract and compliance management, we encourage you to apply

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment. With this in mind, should you need a reasonable accommodation during the application and selection process, please advise us so that we can provide appropriate assistance.