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Receptionist/Clerical Assistant

2 months ago

Covington, United States The Salvation Army Eastern Territory Full time
Overview

REPORTS TO: Corps Officer

SUPERVISES: N/A

STATUS: Non-exempt (25 hours per week)

SCHEDULE: Monday Friday, 9:00am to 2:00pm

FUNCTION: The Receptionist / Clerical Assistant supports Corps and Social Ministries in the discharge of secretarial duties and works under the supervision Corps Officer in cooperation local senior E.A provider. This job is privy to information that is sensitive in nature and therefore, confidentiality is essential to the job.

Responsibilities

Answering and routing phone calls in accordance with office policies

Greet individuals when they arrive for meetings / services

Direct visitors to the appropriate person and office

Ensure completion of paperwork, sign-in and security procedures

Acts as the gatekeeper to the Social Ministries department; greet clients, recognize escalating behavior and create a welcoming environment.

Correct client file in receptionist computer for errors misspelling / incorrect SS#s (check in VESTA.).

Create email lists for events.

Data processing for trainings.

Distribute Bus passes order from Tank and pick-up

Attend staff meetings as requested.

Maintain Minutes for staff meetings

Order supplies for office / processes mails and ensure copy room supplies are stocked.

Print materials needed for various events

Send reminder email for upcoming meetings.

Respond to general information and volunteers requests (email and/or phone).

Update supply inventory when needed.

Assist with preparation of homeless lunches, hygiene bags, etc.

Cooperate with other Salvation Army staff, including the Worship and Service Center ministry team, to create and maintain a harmonious and efficient environment. Conduct registration for programs such as camp, seasonal programs, stabilization courses offered by The Salvation Army and other programs as requested

Process all other duties as requested by management.

Provide good stewardship to building, resources and equipment

Maintain time sheets and turn in when due.

Support Christmas activities as assigned

Qualifications

High School Diploma or GED

Proficient in Microsoft Office and/or Microsoft Excel

Excellent Typing Skills

Must be safety conscious

Must be able to handle difficult situation confrontations in a professional manner

Must be self-motivated, highly organized, and able to work independently

Two plus years experiencing in clerical services (preferred)

THE SALVATION ARMY MISSION STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible. Its ministry is motivated by the love of God.

Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.