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Accountant

4 months ago

San Francisco, United States Interplace Full time

Accounts Payable • Ensure disbursements and expense reimbursements are made in compliance with policies and procedures including three-way match has been performed, properly authorized and substantiated • Ensure disbursements and Corporate Cards have required approvals and backups, are correctly coded, and processed in a timely manner • Manages weekly check runs and off-cycle disbursement needs • Provides vendor support and accounting assistance to other departments and responds to financial questions/concerns with excellent customer service • Responsible for determining accruals and preparation of accrual entries at month-end • Responsible for maintaining W-9s, W-8s, and preparing 1099 tax forms at year-end • Provides superior customer service in advising vendors, providers, department heads, directors, and others on all matters related to disbursements and invoice and payment requests • Monitors vendor database to ensure vendor, provider, and employee data is accurate • Documents and maintains AP process workflow documents • Makes recommendations to improve payment process Accounts Receivable • Facilitate collections on overdue receivables which includes customer contact either by phone or e-mail • Effectively communicate customer account status with sales account managers and distributors • Own the process for timely collection of all accounts receivable • Timely posting and application of cash payments received to applicable invoices • Closing Accounts Receivable records at the end of each calendar month • Prepare collection estimates by week based on payment history for cash projections • Manage and respond to customer inquiries and invoice disputes • Revenue Management and Accounts Receivable oversight ensuring timely and accurate billing • Enforcement of collection practices/guidelines and compliant approval for revenue adjustments and bad debt write-offs Other Duties • Other ad hoc projects, as assigned • Assist with year-end audit Education & Experience • Bachelor's degree in Finance or Accounting • 3 years Accounts Payable experience, experience using Oracle is preferred. • Order to cash experience, with a focus on scalability of systems and processes for growth • Excellent listening, written and verbal communication skills in order to work with customers and company personnel at all levels • Organized and detail-oriented • Effective problem-solving abilities and ability to multi-task

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