Accounting Manager
2 weeks ago
Department: Accounting Reports To: Controller
Supervises: Accounts Payable Specialist /
Accounting Member Service Specialist/ Accounting Assistant Status: Exempt/ Full Time
Salary: $55,000, Annually
The Accounting Manager will be responsible for leading daily accounting operations. Key duties include preparing and/or reviewing appropriate ledger entries and reconciliations, maintaining the general ledger system, preparing monthly, quarterly and annual financial statements, assisting with regulatory reporting as applicable and related duties. You will be responsible for the oversight and administration of all aspects of payroll. The Accounting Manager has primary responsibility to ensure timely compliance filing of gross receipts tax reports. They will serve as the main interface between the General Managers and the Accounting department, assisting the General Managers with their financial review and accounting needs.
Essential Functions & Responsibilities:• Prepare and/or assist in reviewing ledger entries, reconciliations, and monthly bank statements.• Assist in preparing monthly financial statements for corporate and club accounts, ensuring accurate classification of revenues and expenses.• Assist General Managers with financial review and accounting needs.• Accurately process payroll on a semi-monthly basis.• Serve as the main point of contact with HR for employees regarding payroll questions and discrepancies.• Maintain accurate payroll information, including deductions, merit increases, and bonuses.• Assist in performing internal control testing of Defined Fitness policies.• Ensure timely compliance filing of gross receipts tax reports.• Assist in Maintain bank account signature cards and ensure accuracy of records.• Work collaboratively with all CORE OFFICE teams to ensure effective communication and workflow.• Ensure the management of all accounts payable for Defined Fitness, ensuring timely and accurate reporting of balances due.• Ensure check runs are properly completed and obtain authorized signatures promptly.• Ensure the payment requirements for vendors to the Controller in a timely manner, including payment plans and commitments.• Ensure the A/P Specialist monitors vendor transactions for cost-saving opportunities.• Ensure Accounting Team tracks contract records for all vendor relationships, including lease agreements and contracts.• Ensure A/P Specialist maintain vendor W-9's and prepare annual 1098/1099's for review.• Ensure timely submission and processing of membership billing, including rebilling, NSF removals, and pre-billing corrections.• Oversee reconciliation of daily deposit reports with QuickBooks entries and resolve discrepancies between billing systems and financial reports.• Manage credit card and ACH chargebacks process, including submission, recording, and interaction with members to resolve account issues.• Provide comprehensive financial reports to club management, Controller, and Exec Team, while serving as a technical support liaison and conducting training on billing systems for staff.
Success Factors:• Financial Accuracy & Compliance: Demonstrate a high level of accuracy in preparing ledger entries, reconciliations, and financial statements while ensuring compliance with internal controls. Measured through percentage of accurate ledger entries and reconciliations.• Payroll Management: Showcase efficiency in processing semi-monthly payroll, accurately managing deductions, merit increases and bonuses.• Financial Reporting & Analysis: comprehension and timely completion of monthly financial statements• Team Collaboration and Support: Actively seeks feedback from other departments on communication effectiveness and workflow efficiency.• Problem Solving and Resolution: Proactively identify and resolve discrepancies in payroll, vendor transactions, and financial reports, ensuring data integrity and accuracy• Process Improvement & Efficiency: Identification and implementation of process improvements, reduction in processing times for payroll and accounting department tasks.
Qualifications:• Bachelor's degree in Accounting• Three (3) plus years of experience in Management, Journal Entries, Payroll, Balance Sheets, and Income Statements.• ADP Experience, preferred• Proven track record of effectively utilizing QuickBooks to streamline financial processes and ensure compliance• Solid understanding of basic accounting principles• Communicate professionally with vendors verbally and in writing• Ability to meet deadlines• PC literate, including Microsoft Office and various other products such as CSI, QuickBooks, etc.• Excellent communication skills with the ability to communicate effectively both verbally and written• Ability to maintain confidentiality• Ability to work independently with minimum supervision• Must be able to provide excellent internal and external customer service and high level of professionalism• Demonstrated ability to multitask in a fast-pace work environment• Self-starter who takes initiative to improve the organization• Must adhere to all safety rules and guidelines and take necessary precautions to ensure safety for all members and staff
Physical Requirements:• Must be able to sit for extended periods• Must be able to lift and carry approximately 25lbs• Must be able to perform the following tasks: walk, squat, bend, stoop, listen, read and write.
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