Administrative Lead

3 weeks ago

Arnold, United States Girl Scouts Heart of Central California Full time
Job Details

Job Location
Camp Menzies - Camp Connell, CA

Position Type
Seasonal

Job Shift
Day

Description

This position pays $16.50 per hour while working remotely and $100 per day while working at camp.

You are encouraged to apply even if you don't meet every single requirement. Research indicates that women and people of color often hesitate to apply for jobs unless they meet every listed qualification, leading to missed opportunities for organizations to connect with exceptional candidates. We foster inclusive hiring practices so individuals of diverse backgrounds can work together to further our mission of building girls of courage, confidence, and character, who make the world a better place.

The Administrative Lead ensures a quality camp experience for campers, caregivers, and staff through organization and attention to detail. Under the supervision of the Camp Director, this position is responsible for administrative tasks such as the coordination of transportation logistics, organization of camper paperwork, coordination of camp photography, camper mail distribution, and more. This position is also responsible for carrying out supervision of campers, as needed, and supports the camp team with general camp operations.

1. Organize camp office and support camp operations through administrative tasks
  • Organize and compile camp lead binders prior to each session, ensuring camper paperwork is complete and camp staff have the information that they need to lead a successful camp experience for assigned campers
  • Coordinates transportation logistics, including creation and distribution of camper arrival and departure bus lists, updating bus hotline, training bus chaperones, maintaining bus boxes, and coordinating use of camp vehicles
  • Assists camp directors in camp communications, including management of incoming phone calls, and management of incoming and outgoing mail
  • Coordinates camper and caregiver experience evaluations and input results in database
2. Coordinate camp photography
  • Photographs camp activities daily, including group photos of each camper group on day one
  • Collects camp cameras, downloads photographs, and redistributes cameras in a timely manner. Screens photos for quality.
  • Assists in distribution of camp photos to camper families each week
  • Serves as a liaison to the marketing department to provide photographs and information as requested
Other Job Duties:
  • Participates in pre-camp staff training and in-service training sessions
  • Assist unit staff in the direction, supervision, and organization of campers as assigned
  • Apply basic youth development principles in working with campers
  • Know and implement safety guidelines, including camper supervision standards according to Girl Scout Safety Activity Checkpoints and American Camp Association
  • Participates enthusiastically in all camp activities, planning and leading those as assigned
  • Assists with bus arrival and departure, including but not limited to medication retrieval, bus box and water collection, and camper envelopes
  • Assist in cleaning and maintenance of camp after each session and during end-of-season cleaning period
  • Drive campers, staff, and equipment for trips off camp property as needed
  • Perform other job duties as assigned
Qualifications
  • Minimum age 21, preferred
  • Two years of college, desired
  • Experience with office tasks
  • CA driver's license with clean driving record and a minimum of five years driving experience
  • Current certification in first aid and CPR*, desired (trainings can be provided)
Knowledge, Skills, and Abilities
  • Ability to function independently
  • Highly responsible and trustworthy
  • Training and experience in working with children, desired
  • Desire and ability to work with children outdoors in varied conditions
  • Ability to motivate and maintain effective working relationships with staff from diverse cultures and all organizational levels
  • Excellent spoken and written communication skills
Physical Aspects of the Position
  • Ability to communicate in English to provide necessary instruction to campers and staff
  • Ability to observe camper behavior, assess its appropriateness, enforce appropriate safety regulations and emergency procedures, and apply appropriate behavior-management techniques
  • Ability to observe staff behavior, assess its appropriateness, enforce appropriate safety regulations and emergency procedures, and apply appropriate behavior-management techniques
  • Visual and auditory ability to identify and respond to environmental and other hazards related to the activity
  • Physical ability to respond appropriately to situations requiring first aid. Must be able to assist campers in an emergency (fire, evacuation, illness, or injury) and possess strength and endurance required to maintain constant supervision of campers


OTHER WORKING CONDITIONS
We are a Girl Scout camp. We expect this position to work collaboratively and closely with Girl Scouts for the greater part of the role. Some physical requirements of this position could be endurance including standing, some bending, stooping, and stretching. Requires the ability to listen to others, observe others' actions, read text and information; comprehend instructions and manuals, and physical ability to move about the camp property in various environmental conditions. Willingness to live in a camp setting and work irregular hours delivering program in the facility available. Operate with daily exposure to the sun and heat and other environmental conditions.

While performing the essential duties/responsibilities of this job, the employee lives for up to 12 weeks in close proximity to others, including sharing living quarters, restrooms, laundry facilities and a common staff lounge. Use of personal electronics (such as computers, phones and other devices) is limited only during personal designated breaks and out of sight of campers. Multi-tasking in a fast-paced environment is an integral part of this position, as is the ability to work with high-stress situations based on the nature of GSHCC mission and daily work.

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