Office Assistant

4 days ago

Medford, United States Oregon Staffing Full time

Office Assistant Salary Range: $20.00 - $21.20 per Hour Salary Note: Bilingual candidates are eligible for an additional $1.50 Bilingual Differential. This Bilingual Differential is not included in the salary range above. Position Summary: The Office Assistant is pivotal, challenging, and multi-focal. This position is located in Jackson county and assists in managing the agencys Southern Oregon offices. The job entails assisting the Office Manager in managing the daily operations, maintenance, supplies, and activity of all the HIVAs offices. The Office Assistant plays an important role as the face of the agency to our contractors, vendors, and community partners and will provide dedicated customer service to our employees and clients. This employee will have a broad and in-depth understanding of HIV Alliances mission, goals, and services and will effectively communicate this information. Essential Functions and Responsibilities: Perform primary reception responsibilities at the Medford Office, including filing Escort clients between front and back office suites (1 block, wheelchair accessible) Oversee mail distribution at the Medford Office Coordinate vehicle check out & maintenance for specific office locations Coordinate with Facilities Coordinator & Landlord for building maintenance needs Coordinate with IT for onsite assistance and troubleshooting as needed Order supplies for the Medford & surrounding office locations, maintaining inventory & organization of supplies & storage units for Medford & surrounding office locations Assist in orienting new Medford staff to job site, including alarm & door code access, & supporting current staff in general office functions Build & maintain relationships with current Jackson county vendors Maintain up to date Organization Chart for all departments and staff positions Support HR & Operations team as needed, including weekly meetings & coverage Complete data entry, chart audit & filing for program forms that contain PHI Serve on & potentially chair/co-chair an agency committee Assist Office Manager with daily operations, supplies, maintenance, etc. Complete role with effective communication, supporting a pleasant, clean, & professional environment, & representing the agency with compassion & respect Demonstrate regular sensitivity to, and ability to maintain, confidential information Support community Harm Reduction resources, including naloxone kits and trainings Ability to work well with others, handle stress appropriately, have reliable attendance Other tasks as assigned, including training/cross-training other staff as needed Required Qualifications: Minimum 1 year of experience with office administration or relevant administrative experience serving in a support role capacity in a professional office setting Proficiency in Microsoft Suite (Email, Excel, Word, PowerPoint, etc.) Strong communication (written & verbal), customer service & prioritization skills Ability to work independently & in a team, exercising professional judgment

  • Office Assistant

    3 weeks ago

    Medford, United States Oregon Staffing Full time

    Office AssistantSalary Range: $20.00 - $21.20 per Hour Salary Note: Bilingual candidates are eligible for an additional $1.50 Bilingual Differential. This Bilingual Differential is not included in the salary range above.Position Summary: The Office Assistant is pivotal, challenging, and multi-focal. This position is located in Jackson county and assists in...

  • Office Assistant

    4 weeks ago

    Medford, United States The Planet Group Full time

    Field Office Assistant Qualifications High School Diploma/GED, required 1-year applicable office/clerical experience, preferred Proficient in Microsoft Word, Excel, Access and PowerPoint, requiredField Office Assistant Description The Field Office Assistant provides administrative support by performing routine clerical, and administrative workTypical duties...

  • Office Assistant

    4 weeks ago

    Medford, United States The Planet Group Full time

    Field Office Assistant Qualifications High School Diploma/GED, required 1-year applicable office/clerical experience, preferred Proficient in Microsoft Word, Excel, Access and PowerPoint, requiredField Office Assistant Description The Field Office Assistant provides administrative support by performing routine clerical, and administrative workTypical duties...

  • Office Assistant

    3 weeks ago

    Medford, United States The Planet Group Full time

    Field Office Assistant Qualifications Make your application after reading the following skill and qualification requirements for this position.High School Diploma/GED, required 1-year applicable office/clerical experience, preferred Proficient in Microsoft Word, Excel, Access and PowerPoint, requiredField Office Assistant Description The Field Office...

  • Office Assistant

    3 weeks ago

    Medford, United States The Planet Group Full time

    Field Office Assistant Qualifications For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.High School Diploma/GED, required 1-year applicable office/clerical experience, preferred Proficient in Microsoft Word, Excel, Access and PowerPoint, requiredField Office Assistant Description The Field...

  • Office Assistant

    2 days ago

    Medford, New York, United States Seafield Center, Inc Full time

    Part-Time Position$20.00-$22.00HOURS:Monday, Tuesday, Thursday: 3p-9pmWednesday: 3p-8:30pFriday: 9a-5pmMAIN FUNCTION:To assist the Office Manager with daily operational needs of the facility.ESSENTIAL DUTIES AND RESPONSIBILITIES: Ensure that all clients are treated with dignity and respect.Affirming care for Lesbian, Gay, Bisexual, Transgender and...

  • Field Office Assistant

    4 days ago

    Medford, Oklahoma, United States One Tech Full time

    Job DescriptionOne Tech Engineering is searching for a Field Office Assistant for a position located in Medford, Oklahoma. The Field Office Assistant will provide administrative support by performing routine clerical and administrative work.The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate...

  • Office Assistant

    4 days ago

    Medford, Oregon, United States Medford School District, 549C Full time

    Permanent 8.0 hour/day positionMedford SD 549C Job DescriptionOur Mission: ALL Own Their Present and Future, ALL Are Known and Challenged, ALL Achieve Their Potential, ALL Options are Open and HopefulJob Title: Office AssistantSupervisor: Principal or Site SupervisorClassification: ClassifiedFLSA Status: NonexemptDays: 208SUMMARY: A person in this category...

  • Office Administrative Assistant

    1 week ago

    Medford, Massachusetts, United States UDEM Atlantic L.L.C. Full time

    Job Description – Office Assistant (Full-time, On-site in Medford, MA)Company: UDEM Atlantic L.L.C.Location: Medford, MassachusettsEmployment Type: Full-time – On-site (Monday to Friday)Applications:Only through LinkedIn (Easy Apply)About the RoleUDEM Atlantic L.L.C. is an accredited certification body providing MDR, IVDR, ISO 13485, and international...

  • Field Office Assistant

    3 weeks ago

    Medford, United States ESPO Corporation Full time

    Field Office AssistantLocation: Medford, OK Job type: ContractOur global EPC Firm client is hiring a Field Office Assistant for a contract opportunity for their Medford, OK Project. Individual will be focused mainly on document control and other technical tasks, so strong Excel skills are a must. Project duration will be approx 11 months, however, that...