Coordinator, Human Resources

2 months ago

Temple, United States Temple College Full time
Salary: $37,200.00 Annually

Location : 2600 South First Street Temple, TX

Job Type: Full-Time (Staff)

Job Number: 00370

Division: Resource Management

Department: Human Resources

Opening Date: 10/25/2024

Closing Date: Continuous

FLSA: Non-Exempt

Salary Grade: Professional

Work Schedule: Monday-Thursday:8:00 AM to 6:00 PM with an hour lunch breakFriday:8:00 AM to 12:00 PMSummer schedule:Monday - Thursday:7:30 AM to 6:00 PM with a half-hour lunch breakThis is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.

Position Summary & Essential Duties

The following duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time.

SUMMARY:
Under general supervision of the Associate Director, Human Resources, the Coordinator will perform a variety of administrative and staff support duties. These duties will require a range of office skills, mathematical skills, and wide knowledge of organizational policies and procedures. Assists and directs employees and helps resolve issues. Composes, edits and proofreads a wide range of correspondence, reports and documents which are often confidential in nature.
Qualifications (Required and Preferred)

MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS):
Associate's Degree and two (2) years directly related full-time Human Resource work experience, or high school equivalency and any combination of verifiable higher education attainment and directly related full-time Human Resource work experience equal to four (4) years. Directly related, part-time work experience will be pro-rated and the finalized pro-rated calculation must meet the minimum requirements.

PREFERRED:
Two (2) years full-time work experience in Benefits Administration with Employees Retirement System of Texas and Teacher Retirement System of Texas.

CERTIFICATION OR LICENSES:
None
Job Duties and Responsibilities

The incumbent will:
  • Provide onboarding and orientation for all new employees
  • Serve as the Employee Benefit Coordinator and fully understand insurance and other benefits offered to employees
  • Manage FMLA process, including requests, documentation and inquiries regarding FMLA coverage
  • Enter data into Ellucian Colleague and other College software, which includes new or existing employee demographic data, benefit data, direct deposit data and any other data as needed
  • Enter and update employee data in the ERS benefit website
  • Prepare Board Agenda items in order to present new employees to the Board
  • Prepare and ensure completion of employment contracts
  • Serve as knowledge resource for all policies concerning employees
  • Respond to inquiries from applicants, employees, and other third parties, including routing requests to Associate Director or Executive Director of Human Resources as needed
  • Develop and perform employee engagement and recognition programming
  • Coordinate annual Benefit and Wellness Fair
  • Order supplies for the department and submit maintenance work orders as needed
  • Provide input on departmental budget development and advise supervisor of any significant changes as needed
  • Respond to verification of employment requests
  • Provide assistance with various department documents, including forms for tuition benefit, direct deposits, W-2 changes, 403B's, and 457's
  • Assist with internal audits
  • Serve as Notary Public for Human Resources as needed
  • Respond promptly to emails received through individual college email, as well through department email
  • File printed and electronic documents into appropriate folders and OnBase, respectively
  • Collect and track receipt of official transcripts and other documentation as needed for new employees
  • Serve as the college representative at job fairs and other recruiting events
  • Process employee terminations, including updating records in Colleague software, pulling all relevant folders, and moving personnel files from active to inactive status
  • Perform job-related or other duties as assigned
SOCIAL CONSTRUCTS REQUIRED OF POSITION:
  • Display empathy and positive regard for others in written, verbal and non-verbal communications.
  • Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
  • Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.
  • Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
  • Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
  • Dress appropriately for a workplace with frequent customer service interaction and community outreach.
  • Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner.
  • As a Temple College Employee, actively engage in the Temple College mission of creating a culture of caring by providing excellent customer service to all internal and external customers and embracing the core values of Temple College: Excellence, Integrity, Community, and Respect.
Knowledge Skills and Abilities & Physical Demands

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
KNOWLEDGE:
  • Knowledge of organizational structure, workflow, and operating procedures
  • Knowledge of basic accounting procedures
  • Knowledge of business office procedures
  • Knowledge of supplies, equipment, and/or services ordering and inventory control
SKILLS:
  • Strong interpersonal and communication skills
  • Word processing and/or data entry skills using Microsoft Excel, Word, Outlook and other data entry programs
  • Skill in the use of operating basic office equipment i.e.; Fax, copier, scanner, etc.
  • Receptionist and Customer Service skills
ABILITIES:
  • The ability to work effectively with a wide range of constituencies in a diverse community
  • Ability to communicate effectively, both verbally and in writing
  • Ability to compose, type and print business correspondence and memos
  • Ability to read and understand verbal and written instructions
  • Ability to maintain confidentiality of records and information
  • Ability to apply or calculate simple mathematical equations
  • Ability to create, compose, and edit written materials
  • Ability to become a notary public
PHYSICAL EFFORT:
Light physical activity is required with occasional lifting of objects up to 15 pounds.
Keyboarding and computer use. May require long periods of sitting or standing.

WORKING CONDITIONS:
Work is normally performed in an office setting. Travel may be required to offsite centers.

WORK SCHEDULE:
Generally:
Monday-Thursday:8:00 AM to 6:00 PM with an hour lunch break
Friday:8:00 AM to 12:00 PM
Summer schedule:
Monday - Thursday:7:30 AM to 6:00 PM with a half-hour lunch break
This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.

HOURS REQUIRED PER WEEK:
40

TRS/ORP:
TRS

SUPERVISORY DUTIES:
None

REPORTS TO:
Associate Director, Human Resources

TEMPLE COLLEGE BENEFITS

To enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college. Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.

MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS

The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas. Please visit ERS at for further information.
  • MEDICAL:
    Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment:
    • HealthSelect of Texas "Blue Cross Blue Shield" (PPO)
    • Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA)
Medical plans include prescription coverage. Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1/2) of the cost of dependent care coverage monthly premiums.
  • OPTIONAL BENEFITS:
Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.

Optional benefits are employee paid but are offered at very competitive rates.
ANNUAL AND SICK LEAVE ACCRUALS
  • ANNUAL LEAVE ACCRUALS:

Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows:
  • Years of Service: 0 through 5
    • Accrual Rate (Maximum Accrual Hours per Month) = 8
    • Accrual Rate (Maximum Accrual Hours per Year) = 96
Years of Service: 6 through 10
  • Accrual Rate (Maximum Accrual Hours per Month) =10
  • Accrual Rate (Maximum Accrual Hours per Year) =120
Years of Service: 10 plus years
  • Accrual Rate (Maximum Accrual Hours per Month) =12
  • Accrual Rate (Maximum Accrual Hours per Year) =144

Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit. Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year.
  • SICK LEAVE ACCRUALS:
Faculty and Administrative Staff: Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours. Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.

ADDITIONAL INFORMATION
  • HOLIDAYS:Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day.
  • PAYROLL: Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time.
  • RETIREMENT: Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions. Temple College is a Section 218 employer.
All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position. All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.

Please visit TRS at for further information.
  • Contribution:
    • Member: Teacher Retirement System (TRS) = 8.0% of annual salary
    • Employer: Teacher Retirement System (TRS) = 7.75% of member's annual salary
Contribution:
  • Member: Optional Retirement Program (ORP) = 6.65 % of annual salary
  • Employer: Optional Retirement Program (ORP) = 6.6% of annual salary

Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS/ORP retirement program and who wish to participate in this program. This participation is voluntary and contributions are made from the employee's salary. A list of providers is available.
  • MISCELLANEOUS LEAVE: Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training.
  • WORKERS COMPENSATION: If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees. Additional benefits may be available.
  • HOURS OF OPERATION:
    • Regular Schedule:
      • Monday - Thursday: 8:00 a.m. - 6:00 p.m.
      • Friday: 8:00 a.m. - 12:00 p.m.
  • Summer Schedule:
    • Monday - Thursday: 7:30 a.m. - 6:00 p.m.

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