Event Planner

2 weeks ago

Seattle, United States Virginia Mason Franciscan Health Full time
Overview

In 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care including 11 hospitals and nearly 5000 physicians and providers. Together we are empowered to make an even greater impact on the health and well-being of our communities.

Responsibilities

The Virginia Mason Franciscan Foundation team is responsible for maximizing philanthropic opportunities in each division across the system by engaging major philanthropists throughout the country to transform health care and create healthier communities.

The Event Planner provides detail-oriented support to the Pacific Northwest Division Foundation team, collaborating with staff members across the Washington and Oregon to deliver high-quality memorable experiences for those who invest in each hospital or health system. The Division Director-Stewardship and Division Chief Development Officer create the vision and strategy for the events connected with each hospital, in consultation with representatives in each community.

The Event Planner provides event planning and logistics expertise, vendor selection and management, and day-of event management - essentially handling all the details that deliver on the vision created by the team. This position will also contribute to building event systems and processes for use throughout the CHI Pacific Northwest Division Foundation.

Responsibilities include:

Events planning assistance. Works with team to design memorable experiences.

Implements and oversees logistics of event project management for assigned location:
  • Develops and maintains a detailed project schedule, which includes performing administrative tasks and coordinating with all stakeholders involved in the project.
  • Coordinates statewide event calendar to ensure proper staffing and avoid event overlap.
  • Coordinates volunteer participation in special event activities
Events Management:
  • Oversees the successful delivery of events that support our mission while remaining highly customer-focused, operationally efficient, and cost-effective.
  • Provides day-of, on-site event management support to the local teams and any volunteers.
  • Manages registrations for events as needed.
  • Create spreadsheets, databases, and documents as needed
Vendor Relations:
  • Researches and builds a database of vendors.
  • Negotiates contracts and related details to deliver events in a high-quality, cost-effective manner.
  • Develops excellent working relationships with vendors, and manage them through the planning and execution of events.
Internal Processes and Systems:
  • Creates, or participates in the creation of, documentation for planning events within the Foundation, such as for internal databases and reporting systems.
Assists team members in learning and using these systems.

Contributing member of the team:
  • Shares best practices with counterparts in different divisions.
  • Participates in team selling for funding opportunities across the division as needed.
  • Participates in - and seeks out - opportunities to learn about the projects and communities served by local medical centers, organizations, other divisions as well as CHI.
Performs related duties as required:
  • Assists other team members as needed.
  • Assumes special projects and activities as needed.
  • Other duties as assigned by management.
Qualifications
  • Bachelor's Degree in related discipline with event planning and project management experience, or a minimum of 4 years of event planning and project management experience.
  • Events coordination experience in hospital, healthcare system and/or other non-profit organization is strongly preferred.

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