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Director of Education

2 months ago

San Antonio, United States Apap365 Full time

San Antonio Philharmonic Job Description:

Director of Education Reports to Executive Director Organizational Vision Statement The Philharmonic envisions a San Antonio in which every resident has access to high-quality orchestral performances and educational opportunities that reflect the beautiful history, diversity, and culture of our community and beyond. Education Programs Overview A founding principal of the San Antonio Philharmonic is to make quality music accessible and relatable to students within their own communities. During its two first seasons, the Philharmonic orchestra performed for students from local schools representing 22 public school districts, reaching a total audience of approximately 30,000 students. Nearly 60% of the Philharmonic’s performances were dedicated to the mission of engaging children and enriching their lives through symphonic music. In addition, small groups and individual musicians conducting Philharmonic- sponsored education activities impacted an estimated 7,000+ individuals in the community. Current planning for the next Philharmonic seasons features increasingly robust educational programming, including flagship Young People's Concerts (multimedia, full orchestra presentations targeted to grades 3-5) totaling 34 performances for audiences of over 30,000 students. Also projected are G6-12 Discovery Concerts for grades 6-12, six free-admission Open Rehearsals for Students, Family Concerts, multiple master classes presented by guest artists and featuring student performers, and significant individual and student group discounts to weekend Classics concerts. Additionally, the SA Phil plans to partner with multiple school districts, San Antonio Public Libraries, the San Antonio Symphony League, Avenida Guadalupe Association, The Public Theatre of San Antonio, YOSA, Hearts Need Art, local hospitals, and several churches around Bexar County to provide free access to Philharmonic musicians, live music, and mentoring. Job Description Overview The Education Director is responsible for designing, developing and overseeing all Educational programs of the San Antonio Philharmonic in collaboration with other members of the Philharmonic staff, Philharmonic musicians, volunteers, and community partners. The Education Director is charged with ensuring success of all Education programming from start to finish and at every step along the way through clear, prompt and detailed communication to all parties. The Education Director is expected to be regularly seeking feedback from colleagues, educators, and community stakeholders with regard to program ideas, elements, and delivery. The Education Director will keep tabs on the current education programming of other symphony orchestras and performing arts organizations, and will periodically investigate and research new programming ideas that may enhance the educational initiatives of the Philharmonic in ways that are innovative, expand the reach or profile of the organization, and/or incorporate technology. The Education Director must be a good steward of the Philharmonic’s resources and seek ways to economize all investments of money and staff time with the goal to achieve the greatest and most meaningful impact. The Education Director will be an ambassador for the San Antonio Philharmonic and will work diligently to promote constructive partnerships in the community with other arts, education, and civic organizations. Position Requirements The ideal candidate will have a Bachelor’s Degree in Music and/or Education, plus 2-3 years successful experience in the fields of education or arts management. Direct experience with or related to a symphony orchestra is preferred. The successful candidate will have superb organizational, interpersonal, supervisory, communication, networking, and conflict- resolution skills. They will have the energy, flexibility and patience required to function effectively in the fast-paced, challenging environment of a growing symphony orchestra and will be able to work effectively with a wide variety of people. Shall be a team player with a positive attitude that reflects the utmost professionalism to the public, staff and musicians is important. The ability to work flexible hours in order to handle office demands and work evening concerts and rehearsals is a must. Broad familiarity with the standard orchestral repertoire and the logistical needs of a symphony orchestra will be a significant advantage in this position. Job Duties and Responsibilities Develop and maintain positive working relationships with school district Fine Arts administrators, community partners and stakeholders, local music educators and professors, Philharmonic musicians, lead volunteers and venue staff

Manage volunteer groups, including Young People’s Concert (YPC) Docents and Ushers as well as Symphony League volunteer coordinators for the annual Paint to Music Contest

Coordinate date selection for all Education concerts and events in coordination with Philharmonic staff, school district Fine Arts directors, community partners, state testing and school district calendars

Confirm venues for all Education concerts, ensuring equitable geographic distribution and rotation of hosting school districts

Conduct site visits at all new Education venues in coordination with lead volunteer(s) to develop plans for bus unloading, parking and loading; parking and entry procedures for musicians, staff and volunteers; staging, equipment, lighting, audio, access and backstage needs for musicians, guest artist(s) and conductor; audience entry and exit procedures, and any other needs relevant to the successful execution of the event(s).

Determine program themes and any cross-curricular program elements in consultation with the Texas Essential Knowledge and Skills (TEKS) state teaching objectives

Select repertoire for all Education full and chamber orchestra concerts in consultation with Music Director and Executive Director, taking note of any budget implications, such as extra musicians, rental fees and/or guest artist requirements

Promote an equitable representation of diversity in Education programming

Compose engaging concert blurbs and graphics that will attract educators and students

Engage guest artist(s) (narrators, actors, dancers, etc) as appropriate according to program design

Update promptly all Education material on the Philharmonic website as it becomes confirmed and in consultation with the staff website administrator

Coordinate all marketing of Education programs and events with Marketing team to appropriately targeted audiences utilizing MailChimp, direct emailing and other tools for engagement

Maintain updated contact lists of educators at all levels, including appropriate segmentation in MailChimp

Develop, maintain, and monitor reliable systems for taking reservations to Education events, setting capacity limits as needed and providing options for a waitlist

Allocate any available transportation assistance funding to schools and/or school districts based on need and/or requests, following through with all reimbursement payments and saving all documentation in an organized folder

Clearly community to all Education event reservees in advance of all events with regard to the availability of program-associated curriculum materials, curricular extension opportunities, parking and/or bus plan, arrival procedures, logistical concerns and general expectations for attendance, providing reminders and follow up information as needed

Create and develop curriculum resources for educators for all concerts designed for students, including (but not limited to) teacher guides, playlists, listening activities, student walkthroughs, cross-curricular activities, docent scripts and docent powerpoint presentations

Invite reserved YPC educators to host a docent presentation and coordinate with lead volunteer(s) to develop a volunteer sign up for interested schools

Schedule and preside over meetings with volunteer docents in order to preview planned docent presentations, disseminate presentation materials, solicit feedback and discuss any notable past experiences, needs or challenges

Schedule, plan and present any teacher workshops that may be required by specific programs (such as Link Up)

Develop a run sheet, script and visuals for all full orchestra Education programs in collaboration with the librarian, guest artist(s) and conductor

Oversee and manage execution of all full and chamber orchestra Education events on concert day; ensure that all small group and individual musician events are well supported in advance with space and equipment needs, contact information, parking, and entry procedures

Coordinate with Philharmonic staff to ensure all Philharmonic musicians are appropriately compensated for all events and that all guest artist and vendor invoices are paid in a timely manner, with all related documentation saved and organized in a shared folder

Coordinate with Music Director and General Manager to identify and confirm upcoming masterclass dates and artists

Advertise guest artist master class opportunities to local students and teachers, and seek applications or nominations to perform in each class with anticipation, coordinating an audition as appropriate as well as logistical needs, program books and communication with the student performers and guest artist

Preside over master class events and ensure that guest artists needs are met as well as those of the student performers

Maintain awareness with regard to the programming of other local and national arts organizations, investigating opportunities for new partnerships, professional development and grant opportunities

Coordinate with development staff to provide program descriptions, details, and statistics for grant applications and reporting

Provide regularly reporting on Education events and statistics to the Philharmonic staff

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