Business Office Manager

4 weeks ago

Mission, United States Archdiocese of Saint Paul and Minneapolis Full time

Pregnancy Choices , established in 2006, is a life-affirming non-profit organization dedicated to supporting under-served women, men, and their families in the south metro area of the Twin Cities. We provide crucial services including pregnancy testing, limited ultrasounds, STD/STI testing, and accurate information about pregnancy, abortion, and alternatives. Our safe, non-judgmental environment positively impacts lives through relationship-building, professional life coaching, and incentive educational programs. Mission: We partner with women and men experiencing an unexpected pregnancy or relational poverty, and through life coaching uncover new possibilities and sustainable change for families.

Position Description:

The Business Office Manager plays a critical role in the efficient functioning of the organization's administrative and financial operations. This position requires a skilled professional who can manage various administrative tasks, financial transactions, and personnel within the business office. The Business Office Manager

is responsible for

ensuring the office runs smoothly and supports the overall success of the organization. Key Responsibilities: FINANCIAL SUPPORT:

Assume responsibility for the reconciliation of debit reports and the maintenance of program-specific budgets, subject to review by the Executive Director

Proactively identify opportunities to enhance office processes and propose recommendations for optimization with QuickBooks and other accounting systems

Conduct a comprehensive analysis of the Board's budget, collaborating with the Executive Director on any opportunities or concerns

Offer informed recommendations to the Executive Director regarding the best allocation of financial resources

Review donor contributions to ensure compliance with both donor tax reporting requirements and the reporting standards set forth by the Development Director

Produce tax letters, collaborating with the Treasurer, Development Director, and Executive Director

Prepare and present financial dashboards for the review of the Executive Director and Development Director as needed

VENDOR MANAGEMENT:

Exercises due diligence throughout contract development, negotiations, and compliance by reviewing, analyzing, and consulting appropriate resources in order to diminish risk

Cultivate and maintain constructive vendor relationships, ensuring strict adherence to contract terms and security protocols

Make well-informed recommendations for adjustments aimed at streamlining vendor expenditures and minimizing potential duplication or under-utilization of funds

Troubleshoot basic IT issues and communicate with IT support when necessary

Explore and recommend technology upgrades or improvements

HUMAN RESOURCES SUPPORT:

Supervise and lead administrative staff

Conduct annual performance reviews for administrative staff, ensuring their professional development and alignment with organizational goals

Establish and enforce office policies and procedures to maintain a productive and organized work environment

Collaborate closely with administrative staff to identify and implement changes that enhance customer care and optimize office processes for efficiency

Maintain employee records, including attendance and leave management

PROJECT MANAGEMENT:

Spearhead the development of comprehensive project plans, outlining objectives, milestones, and resources required for successful execution

Continuously monitor project progress, proactively identifying potential obstacles and making necessary adjustments to ensure project success

Provide regular updates to project teams and the Executive Director, offering transparent insights into project status, challenges, and recommended course corrections

Establish and maintain effective channels of communication within the office and across various departments, fostering collaboration and information sharing

Implement document retention policies and ensure compliance with data privacy regulations

Compensation: $40,000 salary with annual raises. #J-18808-Ljbffr

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