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Human Resources Assistant

4 months ago

Scarborough, United States Axelon Full time
Title: HR Assistant
Location: Scarborough
Hours: Monday-Friday, 8am-5pm

Job Description:

Job Duties:
  • Assist with HR project management, coordinating activities, obtaining resources, contacting vendors, and processing invoices/contracts.
  • Provide administrative support for HR teams, performing data entry and coordinating calendars and meetings.
  • Maintain HR project records and employee files, recommending and revising file maintenance systems and procedures.
  • Coordinate with the Executive Assistant to organize team member events.
  • Administer, track, and report on small projects within the HR department, including data analytics, preparation of communications, and drafting or editing HR policies and guidelines.
  • Develop and deliver progress reports, proposals, requirements, and presentations for ongoing projects.
  • Coordinate with Human Resource Business Partners on employee onboarding.
  • Assist with the orientation process, including coordination of employee acknowledgment paperwork.
  • Conduct research for HR-related tasks and initiatives.
  • Administer the employee engagement and recognition portal and processes.
  • Organize meetings, conferences, and other events.
  • Perform customer service functions by answering employee inquiries and directing employees to appropriate HR team members.
  • Other duties as assigned by the Senior Director of Human Resources.
Requirements:
  • Experience with MS Office.
  • Excellent organizational, prioritizing, multi-tasking, and time management skills.
  • Ability to work independently as well as with a team.
  • Strong interpersonal communication skills.
  • Ability to maintain and demonstrate a high level of confidentiality.
  • 1-2 years experience in an HR department, knowledge of HR practices.
Skills:
  • Initiative: Ability to work independently and take the lead in HR areas when needed.
  • Communication: Strong written and verbal communication skills; ability to communicate effectively with all levels of staff and management; must follow verbal and written instructions.
  • Multi-tasking: Ability to handle multiple tasks in a fast-paced environment while maintaining accuracy and quality of work.
  • Attention to Detail: Strong attention to detail and due dates.
  • HR Experience: Prior experience in human resources; willingness to provide mentorship to the right candidate.