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Accountant II

1 month ago

San Diego, United States San Diego Youth Services Full time
San Diego Youth Services
JOB ANNOUNCEMENT

Accountant II

San Diego Youth Services seeks an Accountant II in the Fiscal Department to be based at the Administration office. This is a full-time & non-exempt position reporting to Accounting Manager. San Diego Youth Services: Who we are
San Diego Youth Services has helped improve the lives of more than 780,000 homeless, runaway and vulnerable youth since its beginning in 1970. We provide safe places to live and long-term solutions through shelter, foster homes, community centers and housing to more than 28,000 youth every year at 100+ community and school locations. Through prevention, early intervention and treatment, we also help youth before they need higher levels of care or become homeless.

We aim to:
  1. Meet the basic needs of youth. Hunger, poverty and youth homelessness are on the rise for many youth and their families today. We help meet these basic needs for youth. What could be more vital than food and shelter? We provide safe places to live and long-term solutions through shelter, foster homes, community centers and housing.
  2. Create positive connection. We help youth focus on positive life changes and healthy relationships as part of providing needed resources and services. San Diego Youth Services has long provided foster homes and adoption support services for families considering adopting a youth in the foster care system.
  3. Help youth develop life skills. In addition to a range of safe and stable housing options, we offer support to help youth develop the independent living skills necessary to become self-sufficient and keep off the streets.
  4. Promote overall health and well-being. Early intervention and care for the whole child are critical. We provide a broad continuum of services to help youth overcome trauma and challenges that put them at risk, including case management, counseling, mental health treatment and educational support and resources.

SDYS has a staff of approximately 250 employees and 80 volunteers working across San Diego County and an annual budget of approximately $24 million.
You can learn more about us at www.sdyouthservices.org

CONTEXT OF THE POSITION

This position is primarily responsible for contract claims preparation, financial analysis, and fiscal support. The job involves preparing and submitting contract claims on time, tracking spending and budget line items, analyzing expenses for compliance, and recording revenues and payments accurately. The role also includes handling subcontract invoices, generating financial reports, and assisting with budgeting processes. The employee must stay updated with fiscal policies and procedures, maintain files and records, and provide support to the fiscal department and other teams as needed. Additionally, the position requires adhering to SDYS standards, maintaining confidentiality, communicating effectively with diverse individuals, and fostering a positive work environment. Flexibility to work in different settings is expected.

Essential functions include:
  • Prepare and submit contract claims by the required due dates.
  • Prepare monthly billing summary for assigned contracts claims to track current and cumulative spending of budget line items.
  • Analyze general ledger, ensure expenses billed are allowable, allocable, reasonable, and correctly categorized.
  • Prepare and post journal entries for Administration cost allocations for assigned contracts claims and GL adjustments.
  • Generate reports in accounting software as requested.
  • Record revenues for assigned contracts claims.
  • Record claim payments and other cash receipts correctly in accounting software for both Agencies.
  • Obtain monthly subcontract invoices and required supporting documents, verify accuracy, allowability of the expenses billed (based on information such as contract budget and allowed indirect rate). Prepare check request for the subcontract invoices.
  • Response to billing questions from internal staff and external claim reviewers.
  • Track amount claimed and payment received for assigned contracts.
  • Reconcile monthly American Express charges, record credit card expense and payment entries in Accounts Payable, maintain associated fiscal check requests and supporting document.
  • Keep current with changes in fiscal policy & procedures, list of accounts, and cost allocation plans. Apply changes to relevant procedures.
  • Maintain files for all claims and contract budgets.
  • Assist Contracts & Budget Supervisor with budgeting processing.
  • Assist Program Manager and Contracts & Budget Supervisor in financial analysis, propose budget modifications.
  • Keep funders and agency management informed and maintain communications.
  • Assist with coding of expense and revenue as needed.
  • Assist with Accounts Receivable items on the annual audit schedule, such as preparation of Accounts Receivable confirmations, schedules, gathering claim, cash receipt supporting document, etc.
  • Answer questions regarding the contract billing, cash receipts, and other requests from the auditor.
  • Support team member with agency and program audits as needed.
  • Maintain data collection and contract compliance of records.
  • Maintain various fiscal support records as assigned.
  • Maintain updated procedures for all tasks in job description.
  • Maintain a working knowledge of MIS equipment.
  • Perform other duties as assigned
PREFERRED PROFESSIONAL EXPERIENCE AND QUALIFICATIONS
  • Bachelor's degree in accounting preferred with at least two years of experience in accounting.
  • Detail oriented and organized.
  • Comfortable with figures and calculations.
  • Experience at non-profit social service organizations is desired.
  • Must have and be willing to use own (properly insured) car.
  • Ability to communicate well.
  • Experienced using computers, including spreadsheet, computerized accounting software and word processing applications.
  • Must be able to work with and represent a culturally and ethnically diverse community.
  • Must be able to follow all the guidelines provided by the agency, government, and health authorities to maintain safety and health when the job requires physical presence and/or contact with others during the COVID-19 pandemic.
SDYS EXPECTATIONS
  • Adhere to and uphold the rigorous standards of SDYS as mandated by its mission, purpose, guiding principles and standards of quality.
  • Maintain confidentiality and privacy standards of service partner protected health information and other applicable information and material in accordance to agency and center policies, and applicable regulations and laws including HIPAA.
  • Welcome and support SDYS volunteers and assist them in accomplishing their services whenever applicable.
  • Effectively communicate with people from diverse backgrounds and experiences.
  • Receive and give supportive feedback to foster equity and inclusion in working relationships.
  • Recognize, nurture, and learn from strengths in co-workers.
  • Maintain warm, welcoming and safe work environments.
  • Possess flexibility to accomplish job responsibilities in several work environments, whether it be from home, on the road, or in an office.
Salary Range: $29-31/hour

To apply, please send resume and cover letter through job posting on SDYS website.

SDYS offers a comprehensive benefits package to full time employees that includes generous PTO, personal holidays, health, vision, dental, life insurance, parental leave and a 403(b)-retirement plan with matching contribution. SDYS is a Public Service Loan Forgiveness (PSLF) employer. Read more about the PSLF program here.

Candidates must be able to follow all the guidelines provided by the agency, government, and health authorities to maintain safety and health when the job requires physical presence and/or contact with others during the COVID-19 pandemic, including the submission of proof of vaccination as mandated by the California Public Health Order. The successful candidate will need to submit verification of vaccination or have a valid religious or medical reason not to be vaccinated.

Commitment to cultivating and preserving a culture of diversity, equity, inclusion, and belonging.

As an organization working to meet the basic needs of youth, create positive connections, help youth develop life skills, and promote overall health and well-being, SDYS believes its practices and actions must reflect the highest level of commitment to access, equity, and social justice.

The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our members invest in their work represents not only part of the SDYS' culture, but the SDYS' reputation and achievements as well. SDYS remains open to feedback from all communities it touches and knows that input from those with direct experience of issues will make the SDYS more effective in achieving its goals.

SDYS is proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Auxiliary aids and services are available upon request to individuals with disabilities. In compliance with the Immigration and Nationality Act as amended, all new employees must verify their eligibility to work in the United States.