Land Coordinator

2 weeks ago

Rehoboth Beach, United States DRB Group LLC Full time

JOB PURPOSE:

This position will require a highly organized, detail-oriented individual to coordinate the administrative activities of the Divisions Land functions.

Duties and Responsibilities

  • Provides administrative support to the Division Acquisition and Development Team as directed
  • Supports Land Acquisition Manager in preparing Land Committee submissions
  • Supports Land Development Manager in various tasks related to Land Development
  • May provide other departments with administrative supports as required
  • Works independently and within a team on special projects. Prepares financial, statistical, narrative and / or other reports as requested by management
  • Reconciles department invoices for approval and processing
  • Responsible for all department mail, expense reports, administrative tasking, statistical reports, special assignments etc
  • May coordinate and prepare documents such as contract, and memoranda for review, approval, and use by Division management.
  • Prepare and maintain project files.
  • Assist Land Development Management team with all financial assurances (bonds and letters of credit, etc.)
  • Attend Land Development meetings as needed,
  • Progress schedules, Weekly meeting notes
  • Maintain State and Local permit applications and Storm Water Management Plans.
  • Assist in creation and management of HOA and Condo Associations, Process Homeowner Association (HOA) invoices (month/quarterly dues, subsidy requests, etc.) and ensure timely payment.
  • Understand HOA financials and provide feedback to the Land Department regarding any budget changes and/or deficit funding requirements as needed.
  • Schedule transition walks for all tracts that will be owned and maintained by the HOA.
  • Organize and schedule all HOA activities with the HOA manager and division personnel
  • May need to be an active HOA board member and attend all HOA meetings
  • Attend on site project meetings and deliver permits and paperwork to County Agencies as needed
  • Other duties as apparent or assigned


QUALIFICATIONS:

Knowledge and Skills

  • Working knowledge and experience in Home Building or Real Estate is preferred
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple tasks.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations working with outside vendors and internal staff.
  • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel,PowerPoint).
  • Working knowledge of general office equipment
  • Office level computer skills required including MS Word, Excel, Outlook, etc.
  • Detail orientedand organized.
  • Problem solving and research skills.
  • Time Management skills a must with a willingness to learn new tasks

Education and Work Experience

  • Bachelors degree preferred
  • 1-3 years experience of administrative office/management support preferred.
  • Previous homebuilding experience is preferred, but not required.

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