Study Abroad Advisor

4 weeks ago

Chicago, United States DePaul University Full time

The Highlights:

Reporting to the Assistant Director of Advising & Partnerships (ADAP), the Study Abroad Advisor is responsible for successful program implementation of non-faculty-led study abroad programs within their assigned program portfolio. These activities include but are not limited to managing outreach, application, enrollment, course registration, partner institutional relations, program budgeting, program-specific marketing initiatives, and health and safety support. The Study Abroad Advisor is also responsible for coordinating and delivering effective holistic study abroad advising for a diverse student population, including advising sessions, student orientation, and re-entry support.

What You'll Do:

Program Portfolio Management and Implementation: This position is responsible for the overall organization, implementation, and operational success of a portfolio of non-faculty-led study abroad programs, including:

Supports students through all phases of participation for portfolio programs, including selection, application, predeparture orientation and other preparation, course registration (including interpret academic credit and grade differences with host universities abroad), health and safety, and re-entry, monitoring student progress throughout these phases.

Serves as liaison and partner to international and domestic universities and third-party study abroad providers associated with program portfolio. Maintains strong relationships with partner institutions and providers within portfolio. Regularly communicates with partner institutions and providers to maintain key program details, including academics, drafting and maintaining program pricing and budget, facilitating contracts, confirming program logistics, etc.

Leads registration process and course information for all students in portfolio programs, including articulations, activations, registrations, and grades.

Monitors health and safety of students abroad in portfolio programs and enacts emergency procedures, when necessary.

Makes application decisions and communicates notifications in accordance with departmental criteria and process for portfolio programs.

Creates and implements program-specific marketing plans for portfolio programs, which may include development and distribution of printed and web-based marketing materials, social media, email outreach, and information sessions.

General Study Abroad Student Advising: This position provides outstanding advising services to a diverse population of students and actively participates and shares in the team's advising responsibilities, including:

Delivers high quality advising, including considerations for underrepresented students, that addresses the general purpose and mechanics of study abroad, locations and program types, provides program-specific guidance based on academic and curricular fit, as well as, financial aid and scholarship opportunities. Conducts individual advising appointments and walk-in advising.

Develops, implements, and assesses orientation and re-entry support for students participating in all non-faculty led programs.

Regularly consults and collaborates with academic departments, academic advisors, and student support groups (Financial Aid, Center for Students with Disabilities, Career Center, Office of Multicultural Student Support, etc.) to ensure student access to, awareness of, and support in the process of study abroad to all student populations. d. In collaboration with Advising team, develops and implements efficient and student-friendly procedures, including functions in Study Abroad's application management system.

May supervise student employee(s) on particular projects related to Advising team goals.

What You'll Need:

Bachelor's degree

Two years of experience in an administrative position in higher education

Three years of experience working in education abroad preferred

Ability to work with international partners and on campus stakeholders

Preferred: Foreign language proficiency

International work or living experience

Terra Dotta, People Soft, Adobe, Canva

Occasional duties on weekends or evenings.

Perks:

Working for a stable and well-known University that values diversity and inclusion.

Top choice medical, dental, and vision benefits.

Retirement plan matching contribution of 10%.

Tuition waivers for employees

and

dependents.

Generous paid time off, sick time, holidays, floating holidays, and more

Full-Time Benefits

For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement: Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS) Illinois Abused and Neglected Child Reporting Act

DePaul University is an Equal Opportunity / Affirmative Action employer . All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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