Procurement & Contracts Assistant

2 months ago

Oakland, United States County of Alameda Full time
Introduction

This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County.

Reinstatement:
Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position.

Transfer:
You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.

Voluntary Demotion:
You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.

DESCRIPTION

THE AGENCY

Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service.

For more information about the agency, please visit: County of Alameda, General Services Agency.

THE POSITION
Under supervision, assists a team of Procurement & Contracts Specialists or other procurement, contracts or compliance staff with related assignments, to relieve the procurement, contracts or compliance staff of some administrative detail and to perform complex clerical or administrative purchasing- related tasks.

DISTINGUISHING FEATURES

Procurement & Contracts Assistants are located in the General Services Agency and typically work with a team of Procurement & Contracts Specialists under the direction of a Senior Procurement & Contracts Specialist or other higher level procurement and contracting classifications and/or Business Analyst. They perform clerical or administrative tasks related to the processing of purchasing documents. The classification is distinguished from the higher level classifications of Procurement & Contracts Specialist I/II in that assignments are of a less complex nature and employees in this classification act in a supportive role to the procurement, contracts or compliance function.

For detailed information about the classification, please visit: (#1480) Procurement & Contracts Assistant.

MINIMUM QUALIFICATIONS

Either I

The equivalent of one year of full-time experience in the class of Specialist Clerk, Lead Clerk, or an equivalent or higher-level class in the Alameda County classified service. (Non-classified includes District Attorney's Office and the Hospital Authority.)

Or II

The equivalent of three years of full-time clerical experience, one year of which was related to fundamentals of buying is desirable. (The equivalent of completion of two years of college with course work in business, marketing or a related field may be substituted for two years of experience.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:
•Modern office practices and procedures, including business correspondence, filing, typing, data entry and standard office equipment operations.
•Computer skills such as Microsoft Word, Access, Excel, e-mail, Outlook and the Internet.

Ability to:
•Perform basic mathematical procedures, including computing interest, percentages, discount and unit prices.
•Participate in group discussions and individual interviews.
•Communicate effectively orally and in writing.
•Establish priorities and organize time.
•Understand and follow instructions and procedures.
•Read and comprehend general and technical information.
•Analyze simple bids.
•Proofread, learn rules, regulations and terminology of Alameda County Purchasing Department.
•Establish and maintain cooperative working relations.
•Use a variety of computer applications.

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being
  • Medical - HMO & PPO Plans
  • Dental - HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program
For your Financial Future
  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)
For your Work/Life Balance
  • 12 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

Conclusion

TO APPLY:

Please submit a PDF of your updated Alameda County application to gsa.jobs@acgov.org. If you have any questions regarding this announcement, please contact gsa.jobs@acgov.org.

You are encouraged to apply immediately as this posting is open until filled and may close at anytime.

Alameda County is an Equal Opportunity Employer

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