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Operations Coordinator- Construction

1 month ago

Pelham, United States TK Elevator Full time

The first 3 letters in workplace safety are Y-O-UTK Elevator is currently seeking an experienced Operations Coordinator - Construction in Birmingham, AL Responsible for coordinating all administrative duties associated with the branch Modernization and New Installation operations departments so that the departments function efficiently and cost effectively. ESSENTIAL JOB FUNCTIONS:Maintain JobSight software and inter-department calendars. Receives final acceptance forms, turnover approval requests, distributor reporting, change orders, and audit reports; updates JobSight, and leads process to completion.Tracks jobs with New Installation Maintenance and/or interim maintenance to ensure proper holds and/or adjustments are placed on existing service accounts under Modernization.Receives and reviews booking packages for terms and conditions pertaining to certified payroll, New Installation Maintenance warranty and any other pertinent terms. Prepares project file, truck folder, mechanic folder and Letter One Package using the booking packages provided by sales. Prepares documentation and attends the weekly operations meetings and monthly order management calls. Includes assigning tasks during/after the meeting. May requires occasional onsite visits. Schedules final inspections with all necessary parties.Completes all project closeout documentation and sends to required recipients. Provides updates to customers related to job status by answering inquiries. Works with Account Receivable and follows-up on action items. Tracks and sends deposit checks to appropriate department.Assists in the preparation of payroll in JobSight.Receives, reviews, tracks and reports union vacation request forms.Submits and tracks warranty claims. Creates parts requisitions.Maintains and analyses various daily, weekly and monthly reports. Includes resolving open commitments, expected receipts, and jobs eligible to close reports. Performs other duties as assigned. EDUCATION & EXPERIENCE:High school diploma or GED (general education degree) required. Microsoft Office Suite and Oracle database experience preferred.Track record of success in a team-centered environment.Effective project manage skills.

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