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Temporary Program Assistant 1

2 months ago

Chicago, United States Northwestern University Full time
Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Program Assistant 1

Hours: This is a full-time position (37.5 hours per week)
Pay: $18- 20 per hour
Campus: Evanston/Chicago
Approximate start date: 8/1/2024
Approximate end date: 11/4/2024

Northwestern University is seeking a temporary Program Assistant 1 for the Chicago and Evanston campus.

The NUIN Program Assistant Temp will help maintain daily operations in the NUIN graduate and sponsored programs groups. During their assignment, they will work as part of a team to host four major events, help orient a new class of PhD students, schedule group and 1-on-1 meetings, assemble trainee grant applicant packages, order supplies, and monitor the NUIN inbox.

NUIN is comprised of the Northwestern University Interdepartmental Neuroscience (NUIN) graduate program, a cross-campus Ph.D.-granting organization that serves ~120 graduate students and ~160 faculty housed in approximately 30 departments; the NIH funded NU-PREP postbaccalaureate program housed within the NUIN department, and three NIH funded T32 training grant programs. The NUIN PA1 temp will be a critical member of a dedicated team of administrators.

Temporary Job Description:

Provides a variety of clerical & administrative support which may include:
  • Drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software;
  • Basic bookkeeping; screening calls & visitors;
  • Preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
  • HS diploma or equivalent required.
  • 1 year of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities)
  • Basic knowledge of word processing, spreadsheet, email, and database software programs.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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